All-In-One AI Event Assistant

Inspiration

The journey to creating this event planning assistance app started from a simple yet profound realization, the moments that bring us the most joy often come with a backdrop of extensive planning and coordination. Whether it’s intimate gatherings, grand celebrations, or professional meetings, each event is a mosaic of details that, when perfectly aligned, create unforgettable experiences. Yet, the complexity of event planning can sometimes overshadow the joy of the moment, turning what should be an exciting endeavor into a source of stress and anxiety.

Drawing inspiration from personal experiences of organizing family reunions, community events, and professional meet-ups, I saw a common thread – the need for a streamlined, intuitive, and comprehensive tool that simplifies the event planning process. The vision was clear: to harness the power of technology to transform event planning from a daunting task into a delightful journey.

This app is conceived not just as a tool but as a companion for event planners, offering guidance, resources, and support at every step of the way. From initial concept to final execution, it aims to empower users with the knowledge, confidence, and freedom to create events that reflect their vision, without being bogged down by the intricacies of planning.

What it does

Budget Summarization: Users input their total budget, categories of expenses (e.g., venue, catering, decor), and any specific financial constraints through prompts. The app then generates a detailed text summary, outlining an optimized budget allocation across different categories. This summary includes suggested savings, reminders about upcoming payments, and tips for maximizing value without compromising quality.
Floor Plan Generation: After receiving prompts about the event’s venue size, expected guest count, and special requirements (like dance floors or seating arrangements), the app crafts a text-based floor plan. This summary describes the most efficient layout, advises on space utilization, and highlights how to enhance guest flow and comfort within the event space, ensuring functionality meets aesthetics.
Decor Overview: Users describe their theme, color preferences, and ambiance goals through prompts. The app responds with a creative text summary that encompasses decor ideas, thematic elements, and recommendations for achieving the desired look and feel. It also identifies decor items that align with the user’s budget and theme, suggesting reputable vendors for sourcing or renting these items.
AI-Driven To-Do List Management: Staying on top of tasks is key to a stress-free event planning experience. Our app doesn't just create a to-do list; it intelligently manages and modifies it based on your preferences and deadlines. Whether you're a visual planner who prefers detailed checklists or someone who thrives on high-level overviews, our AI adapts to your style, sending reminders and suggestions to keep you on track without overwhelming you.
AI for All Event-Related Questions: Imagine having a knowledgeable event planner in your pocket, ready to answer any query 24/7. That's what our app offers through its advanced AI query system. From "What's the ideal seating arrangement for 100 guests?" to "How do I negotiate with vendors?", our AI taps into a vast database of event planning knowledge to provide you with accurate, helpful advice instantly.

How we built it

• Market Research: Conducted thorough research to understand the needs of event planners and the gaps in current event planning tools.

• Defining Features: Outlined the app’s core functionalities, including prompt-based inputs for budget, floor plans, and decor, along with text-based output summaries.

Challenges we ran into

Designing a system that dynamically generates prompts based on user inputs while ensuring relevance and coherence posed a challenge. The app needed to guide users through a personalized event planning journey without overwhelming them with unnecessary prompts.