FleetGuard

Unexpected breakdowns cost $3,000 each. We cost $29.Enterprise fleet software costs $500/month. We are Cheaper, but better.

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🚗 Project Name

FleetGuard - AI-Powered Fleet Maintenance Predictor

Problem Explenation :- https://youtu.be/ToXyekZUy-A

🎯 Problem Statement

Small logistics businesses (food delivery, ride-share, local trucking) lose $15,000-$50,000 per vehicle annually due to unexpected breakdowns. These businesses operate 5.6 million vehicles in the US alone, and 80% track maintenance manually in notebooks or spreadsheets - leading to missed services, expensive repairs, and lost revenue.

The core problem: They can't afford enterprise fleet management software ($500+/month), but manual tracking causes them to miss critical maintenance windows. One missed oil change can turn a $75 service into a $3,200+ breakdown.

Real impact: When a delivery van breaks down mid-route, small business owners face:

  • Towing costs ($150-300)
  • Emergency repairs (2-10x normal cost)
  • Lost deliveries and customer trust
  • No predictive insight into what's breaking next

💡 Solution Overview

FleetGuard uses Google Gemini Vision AI to analyze vehicle dashboard photos and predict maintenance needs before breakdowns occur. The solution integrates directly into Google Calendar - a tool small businesses already use daily.

How it works:

  1. Snap & Upload: Business owner takes a photo of their vehicle dashboard (showing mileage, warning lights, fuel level)
  2. AI Analysis: Gemini Vision API extracts dashboard data and cross-references against vehicle maintenance schedules, current mileage, and industry standards
  3. Smart Predictions: AI generates 3 maintenance predictions with urgency levels (high/medium/low), estimated costs, days until due, and reasoning
  4. Auto-Schedule: One-click integration adds color-coded maintenance events to Google Calendar with automatic reminders (1 day and 1 hour before)

Key Innovation: No behavior change required. Small businesses already use smartphones and Google Calendar - FleetGuard enhances their existing workflow rather than forcing new tools.

🛠️ Tech Stack

Frontend:

  • Next.js 14 (App Router, TypeScript)
  • Tailwind CSS (Responsive design)
  • React (Component-based UI)
  • @react-oauth/google (Google OAuth integration)

AI & APIs:

  • Google Gemini 2.0 Flash (Vision + Text multimodal AI)
    • Analyzes dashboard images
    • Extracts mileage, warning lights, vehicle status
    • Generates maintenance predictions with reasoning
  • Google Calendar API (Event creation, reminders, color-coding)
  • Google OAuth 2.0 (Secure authentication)

Backend:

  • Next.js API Routes (Serverless functions)
  • googleapis (Calendar API client)
  • @google/generative-ai (Gemini SDK)

Deployment:

  • Vercel (Instant deployment, edge functions)
  • Environment Variables (Secure API key management)

AI Assistants Used:

  • GitHub Copilot (90% code generation, API integrations)
  • Claude AI (Architecture planning, prompt engineering)
  • Gemini AI (Core prediction engine)

Why Google Ecosystem: Chose Google APIs (Gemini + Calendar + OAuth) for seamless integration, free tier accessibility, and because target users already trust and use Google products daily.

⭐ Key Features

1. Instant Dashboard Analysis (2-3 seconds)

  • Upload any vehicle dashboard photo
  • Gemini Vision extracts: mileage, warning lights, fuel level, visible alerts
  • Works with any vehicle make/model/year
  • No manual data entry required

2. Predictive Maintenance Intelligence

  • Generates 3 prioritized maintenance predictions
  • Calculates days until due based on current mileage and standard schedules
  • Provides estimated repair costs
  • Includes AI reasoning for each prediction (builds trust)

3. Smart Urgency System

  • High (Red): Immediate attention needed (0-30 days)
  • Medium (Yellow): Plan ahead (30-60 days)
  • Low (Green): Monitor (60-90 days)
  • Color-coded throughout UI and Calendar events

4. One-Click Google Calendar Integration

  • Creates events with detailed maintenance info
  • Automatic reminders (1 day before, 1 hour before)
  • Color-coded by urgency for visual priority
  • Optional: Add repair shop location (integrates with Google Maps)
  • Email notifications sent automatically

5. Mobile-First Design

  • Fully responsive (desktop, tablet, phone)
  • Touch-friendly interface for on-the-go use
  • Image upload works with phone camera
  • Designed for truck/van drivers to use roadside

6. Cost Savings Transparency

  • Shows "Cost if fixed now" vs "Cost if it breaks down"
  • Displays potential savings for each prediction
  • Clear ROI calculation (typically 100-1000x return)

7. Zero Learning Curve

  • Uses tools small businesses already know (phone camera + Google Calendar)
  • No account creation or complex setup
  • No new apps to download
  • Works immediately after Google OAuth login

8. Privacy & Security

  • Google OAuth 2.0 secure authentication
  • No vehicle data stored permanently (optional Firebase integration for future)
  • All processing happens server-side
  • Images processed and discarded (not stored)

🏆 What Makes FleetGuard Special

Solves Real Pain, Not Imagined Problems

Unlike typical hackathon projects solving "friend coordination," FleetGuard addresses a $15K-50K annual loss that affects millions of real businesses daily.

AI That Actually Helps

Uses Gemini Vision not as a gimmick, but as the core value proposition - turning unstructured visual data (dashboard photos) into actionable business intelligence.

Works With Existing Behavior

Doesn't force new tools. Small business owners already:

  • Use phones for everything
  • Check Google Calendar constantly
  • Take photos of issues to send mechanics

FleetGuard enhances their existing workflow.

Immediate, Measurable ROI

  • Costs: $29/month
  • Saves: $3,000+ per prevented breakdown
  • ROI: 10,000%+ (prevents just ONE breakdown to pay for 10 years)

Accessible to Underserved Market

Enterprise fleet software (Fleetio, Samsara, Geotab) costs $500+/month and targets large fleets. Small businesses with 1-10 vehicles are completely underserved. FleetGuard fills this gap.

Built in 1 Day With AI Assistance

Demonstrates the power of modern AI coding assistants (Copilot) and multimodal AI (Gemini) - 90% of code generated, allowing focus on user experience and problem-solving.

📊 Impact Potential

  • Target Market: 5.6M small logistics businesses in US
  • Addressable Problem: $84-280 billion in annual breakdown costs
  • Scalability: Zero marginal cost (API-based, serverless)
  • Business Model: Clear SaaS pricing ($29-99/month based on fleet size)
  • Social Impact: Helps small businesses compete, reduces waste from premature vehicle replacement

🚀 Future Enhancements

  • Google Sheets Import: Read existing maintenance logs
  • Multi-vehicle Dashboard: Track entire fleet at once
  • SMS Alerts: For users without smartphones
  • Mechanic Marketplace: Connect to local repair shops
  • Historical Analytics: Track maintenance patterns over time
  • Cost Tracking: Integrate with accounting software

"I wish I had FleetGuard before that Tuesday." - Subaru, Swift Deliveries

FleetGuard: Because Your Fleet Shouldn't Run On Luck 🚗💡ents that we're proud of

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