SyncAid | Devpost

Inspiration

In remote Northern communities, a missed medical appointment isn't just an inconvenience; it’s a life-threatening risk. With patients often travelling hundreds of kilometres for care, a single snowstorm can lead to a missed check-up, a health crisis, and a $15,000 emergency airlift. We realized that rural healthcare shouldn't be reactive; it needs to be as resilient and predictive as the people it serves. We built SyncAid to bridge the gap between volatile environments and vital care.

What it does

SyncAid is a risk-adaptive scheduling platform that replaces static calendars with predictive intelligence to prevent healthcare gaps.

Predictive Triage: Our model processes Canada weather feeds and road closure reports in real-time. If a storm is brewing, we don’t wait for the no-show; we predict it.
Dynamic Swapping: When the AI detects an 85% risk of a missed slot, it slingshots urgent standby patients into the gap. This ensures the clinic operates at 100% capacity even when a crisis is unfolding.
Emergency Shuttle: Patients with a risk score over 90 aren’t left to chance. SyncAid auto-allocates a budget for community transport to relocate high-fragility residents to a safe zone before they are isolated by the weather.

How we built it

We built SyncAid using HTML, Tailwind CSS, and JavaScript to keep the interface fast and responsive. The core intelligence is powered by the Gemini API, which handles the heavy lifting of analyzing complex weather patterns and medical priorities to suggest the smartest schedule swaps. We used Node.js and MongoDB to manage our patient data, while Twilio acts as our communication bridge, sending critical alerts and confirmation texts to patients who don't have access to high-speed data.

Challenges we ran into

The biggest hurdle was the clinical logic behind the swap. We had to build strict medical guardrails to ensure the AI only suggests swaps that actually make sense for the clinic’s workflow. We also had to be incredibly careful with our budget triggers, tuning the AI so it only deploys the emergency shuttle for the most vulnerable patients to keep the community fund sustainable.

Accomplishments that we're proud of

We successfully demonstrated a self-healing schedule. In our prototype, a storm-blocked patient was automatically moved to a priority slot for the following day, while their original seat was backfilled in seconds by a local neighbour. We proved that smart logistics can prevent a $15,000 crisis before the first snowflake hits the ground.

What we learned

We learned that in rural healthcare, logistics is a vital sign. If a patient can’t physically reach the doctor, the quality of care is irrelevant. We also realized that the death spiral of waiting is a choice. By using data to move patients while they are still healthy enough to travel, we can break the cycle of expensive, reactive crisis management.

What's next for SyncAid

Our goal is to turn SyncAid into a full community safety net. We are planning a Snow Buddy integration that automatically pings local volunteer plow drivers to clear the driveways of high-risk seniors.