Define the requirement
Add items, quantities, specifications, delivery dates and documents once. Import from Excel when that is faster.
RFQ software for small businesses
Request, collect & compare quotations easily.
Send one structured request to every supplier. They quote from a private link, with no account required. AuraVMS lines up price, MOQ, lead time and terms automatically, so you can award with confidence.
Free trial No credit card 15-minute setup
Product walkthrough
One RFQ, from request to award
No supplier loginEach supplier receives a private instant-access quotation
link.
Automatic L1–L3 rankingSee the lowest prices without rebuilding a spreadsheet.
Terms beside priceCompare MOQ, lead time, remarks and delivery, not price
alone.
One award recordMove from quotation request to purchase order in the same
workflow.
Trusted across
Manufacturing
Construction
Pharmaceuticals
Logistics
Distribution
The real bottleneck
Quotations were never meant to live in your inbox.
Email can deliver a quote. It cannot make five different quotes comparable.
01
Every supplier replies differently
PDFs, spreadsheets, messages and missing fields leave you translating instead of evaluating.
02
The comparison starts after the quotes arrive
Price, MOQ, lead time and terms still have to be copied into a separate sheet.
03
The decision loses its trail
Requirements, revisions, reminders and award reasoning scatter across conversations.
One workflow, end to end
From requirement to award without the quotation chase.
AuraVMS focuses on the four moments that move a sourcing decision forward. No heavyweight transformation project required.
Invite your suppliers
Select the suppliers you already work with and send each of them a unique link by email or WhatsApp.
Collect private quotes
Suppliers enter price, MOQ, lead time and remarks on mobile or desktop. They never see competing bids.
Compare and award
Responses arrive in one standardized view with automatic price ranking. Select the winner and place the order.
Your team adopts a system. Your suppliers only click a
link.
That distinction removes the external-user rollout that makes
traditional supplier portals difficult to adopt.
Operational depth
More than quote comparison.
Track suppliers, documents, team actions, exports and orders in one place.
25 daysof manual work saved per year
2 daysof procurement time reclaimed monthly
15 minto start the first sourcing workflow
UnlimitedRFQs on published paid plans
01
Supplier history
Use past responses, prices, delivery and quality when choosing a supplier.
- Response and success rates
- Delivery and quality history
- Simple supplier comparison
02
Documents and fair bids
Share the same files with every supplier. Keep each bid private.
- PDF, spreadsheet and image attachments
- Unique instant-access supplier links
- Anonymous, independent bidding
03
Team access and audit log
Let buyers work together. Keep a clear record of every action.
- Role-based team permissions
- User, timestamp and IP activity records
- Shared RFQ and supplier history
04
Reminders and exports
Follow up with suppliers and move complete data into your other tools.
- Email and WhatsApp invitations
- Unlimited supplier reminders
- Complete 22-field Excel exports
05
Negotiation and orders
Keep the original quote, record the final deal and place the order.
- Original and negotiated terms
- One-click order placement
- Purchase-order automation options
06
API and automation
Connect AuraVMS to your ERP, inventory tools, dashboards or AI agents.
- REST API and managed API keys
- Programmatic RFQ and supplier management
- Inventory-triggered and agent-driven workflows
Integrations
Connect the tools you already use.
Move procurement data through the AuraVMS API.
Clear API docs for your implementation team
AWS
Azure
Google Cloud
MongoDB
Salesforce
Slack
LinkedIn
Zapier
Jira
Trello
Asana
Zendesk
Intercom
GitHub
Shopify
Stripe
PayPal
WordPress
Calendly
Plans and pricing
Simple plans for every team.
Annual billing shown · 55% savingsChoose by team size, reporting needs and custom workflows.
Small Team
For a single user responsible for supplier quotations.
$4.99per user/month, billed annually
- Single-user access
- Unlimited RFQs and anonymous bidding
- Email invitations to suppliers
- Supplier performance comparison
- Side-by-side quote comparison
- One-click order placement
Medium Team
For multiple users who need exports, communication and analytics.
$7.99per user/month, billed annually
- Everything in Small Team
- Bulk supplier import from CSV or Excel
- RFQ item attachments
- Email and WhatsApp invitations
- Supplier reminders and 22-field export
- Advanced analytics and permanent data history
- 24/7 live support
Enterprise
Custom capabilities for larger teams and specialized procurement workflows.
Customscoped to workflow and implementation
- AI assistant and savings insights
- Price forecasting
- Custom features and integrations
- Complex bidding and auctions
- Sales pipeline management
- Inventory-linked RFQ automation
On Premise
Run AuraVMS on your organization's own servers and systems with custom workflows.
$2,999starting setup price
- Independent infrastructure deployment
- Organization-specific workflows
- Personalized features and integrations
- Direct implementation planning
Larger procurement suites can cost $5,000 to $30,000 a year. AuraVMS published annual plans stay below $100 per user.
Trust and security
Secure by default. Deployable your way.
AuraVMS is designed to isolate supplier and sourcing data, preserve an activity history and support teams with stronger infrastructure requirements.
Supplier and sourcing information is separated from unauthorized access and unintended use.
Invite team members, assign roles and manage who can work inside a shared procurement account.
Uploads, downloads, deletions, submissions and order actions retain user and timestamp context.
Use the hosted application or discuss an on-premise setup for stricter infrastructure requirements.
See the full offer
Compare the whole offer, not just the unit price.
The lowest price is only useful when quantity, lead time and supplier remarks are visible beside it.
- Prices ranked L1, L2 and L3 automatically
- MOQ, delivery time and remarks in the same row
- Private bidding: suppliers see only their own response
- PDF and Excel exports for review and audit
Easy for suppliers
Your suppliers do not need another account.
Each supplier gets a unique, private quotation link. They open it, enter their offer and submit. No registration, password, app download or training.
Mobile-friendly Anonymous bidding
AV
AuraVMS RFQPrivate invitation for your company
You have been invited to quote
Review the buyer's requirements and submit price, quantity, lead time and remarks through your private link.
No login required · Competing quotes stay private
What customers say
Less formatting. More procurement.
See how lean procurement teams use AuraVMS to collect more quotes, compare them faster and keep every decision traceable.
G2 review★★★★★ 5.0
Great RFQ software for small businesses
The reviewer says AuraVMS saves at least five days each month while giving the team one transparent RFQ workflow.
Read the review on G2 ↗
SourceForge · Verified user★★★★★ 5.0
Made procurement manageable with one person
A daily user describes simpler supplier onboarding, clearer comparisons, and enough transparency for an associate to run sourcing independently.
Read the verified review ↗
SourceForge · Verified user★★★★★ 5.0
A game-changer for a small team
An operations manager says automated comparison and follow-up reclaimed time previously lost to spreadsheets and vendor chasing.
Read the verified review ↗Direct customer feedback
“I was able to deal with only 20–25 suppliers for one RFQ. Now I frequently invite 100+ suppliers.”
“We reduced our procurement cycle time by almost 90% with a simple, highly effective product suite.”
“The only solution I found that is both affordable and very easy to use.”
“AuraVMS automated quotation collection so we can focus on improving procurement instead of manual work.”
More customer results
A shared Excel process became one quote view, reducing the reported RFQ cycle from two weeks to two days.
A 40-person manufacturer compared a $70,000 annual suite quote with AuraVMS at about $15 a month.
Anonymous supplier competition reportedly reduced pricing across a frequently purchased group of SKUs.
Suppliers complete their quotation from a private link instead of resisting another vendor portal registration.
Project leads run their own RFQs while leadership sees sourcing activity together in one dashboard.
WhatsApp invitations help suppliers who work outside email respond in hours instead of days.
Built for lean teams
Control without complexity.
AuraVMS sits between email and spreadsheets on one side and a large procurement suite on the other.
Repeat quotation cycles
You request multiple supplier quotes weekly or monthly and rebuild the same comparison every time.
Lean procurement teams
You need a consistent process your existing team can run without a dedicated implementation project.
Decisions beyond price
You evaluate MOQ, delivery, terms and supplier context, not merely the lowest number in a spreadsheet.
Explore by workflow
Start with the job you need to simplify.
Choose the workflow closest to the work in front of you—from creating an RFQ to collecting and comparing supplier responses.
01 / CreateRFQ softwareCreate, distribute, collect, compare and place the order.02 / AutomateRFQ automationStandardize repeated work, reminders, ranking, exports and API access.03 / CollectQuotation collectionCollect consistent commercial fields from selected suppliers.04 / RespondNo-login response portalGive every invited supplier a private browser-based way to quote.05 / CompareQuote comparisonCompare complete offers with L1, L2 and L3 price ranking.06 / GenerateFree RFQ generatorChoose a practical template and download a supplier-ready RFQ PDF.
Contact AuraVMS
Tell us what your workflow needs.
Share your team size, purchase volume, approvals, integrations or security needs.
Contact the AuraVMS team
Personalized enterprise walkthroughs available
Make the next quotation cycle the last one you rebuild by hand.
Create one real RFQ, send it to at least two suppliers and see the comparison form itself.
Start your free trialNo credit card required
