Are there fees involved?

For the most part, our events are free to vend—we want to make it as easy as possible for vendors to show up and shine! That said, some events may have a small vendor fee to cover venue costs, permitting or other logistics. Whenever a fee is required, we do our best to keep costs low and never take a percentage of sales. If a specific event has a fee, we’ll always make that clear upfront so there are no surprises!

Do I need to promote the event?

Yes! Vendors are expected to cross-promote the event via social media, websites, and email campaigns. Fireside at Five will provide marketing materials in advance.

How are vendors selected?

We host Call for Vendors throughout the year, inviting applications for vendor spots at our events. Once applications roll in, we carefully review each one and assign placements based on product fit, price point, display, branding, and alignment with the event’s target audience. At the end of the day, we know that when vendors truly vibe with our client’s brand, everyone wins—better sales, better experiences, better everything. That said, space is pretty limited, and unfortunately, we can’t guarantee placement for everyone who applies. We do our best to curate a well-balanced vendor lineup, but if we can’t fit you in this time, we hope to see you at a future event! The vendor selection process takes about a month (we’re a small but mighty team sorting through a lottttta applications, so

What are the requirements to be a vendor?

We’re looking for vendors who bring more than just great products! Here’s what we value most: Passion for your craft and a strong product – You love what you do, and it shows. Reliability & preparedness – You show up on time, bring everything you need, and read the pre-load-in materials so you're ready to roll. Strong communication – You stay on top of emails, ask questions when needed, and submit your vendor forms on time. A great attitude – You’re friendly, easy to work with, and create a welcoming booth experience. Active on social media – You help cross-promote the event so we can reach new audiences together. Good vibes only – Vendors are an extension of our brand (and our client’s brand), so we want good people in the mix.

What should I prepare to bring?

Vendor requirements may change depending on the location, but don’t worry—we’ll send you all the details in your Vendor Agreement so you’re prepped and ready to go. That said, here’s a quick checklist of what most vendors should plan to bring to Fireside markets: A table (6ft or less) and chairs (because floating displays aren’t a thing… yet) A 10x10 tent (technically optional highly recommended. Bring tent weights if you’re using one—wind is real! Pro tip, get 4 gallon water bottles from the gas station if you’re in a pinch! Booth signage (venue-dependent, but branding is always a good look) A point-of-sale system (cash is cool, but let’s be real—cards and taps rule) Your awesome merchandise and/or artwork Booth lighting (only relevant for night events)

What happens if the event is canceled due to weather?

Vendors will be notified at least 24 hours in advance if we need to cancel due to inclement weather. If a market date is canceled, vendors will receive a refund for the day rate within 7 days. Vendors will be prioritized for rebooking at a later date.

Fireside at Five

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