Privacy Policy & Terms of Use

National Industrial Hemp Council of America (NIHC)
Effective Date: 01/01/2026

The National Industrial Hemp Council of America (“NIHC,” “we,” “our,” or “us”) is committed to protecting your privacy and maintaining a safe, professional online environment. This Privacy Policy and Terms of Use (“Policy”) explains how we collect, use, share, and safeguard information, and outlines user responsibilities when accessing or using our website www.nihcoa.com (the “Site”).

By accessing or using the Site, you acknowledge that you have read, understood, and agree to this Policy. If you do not agree, please discontinue use of the Site.

1. Information We Collect

1.1 Personal Information You Voluntarily Provide

We may collect personal information that you choose to provide, including:

  • Name
  • Email address
  • Postal address
  • Phone number
  • Title
  • Location
  • Donation/payment information
  • Membership or event registration details
  • Professional or organizational affiliations
  • Any information submitted through contact forms or program applications

1.2 Information Collected Automatically

We may automatically collect technical information when you use the Site, such as:

  • IP address
  • Browser type and version
  • Device identifiers
  • Date/time of visits
  • Pages viewed and time spent
  • Referring/exit pages
  • Cookies and similar tracking technologies

1.3 Cookies & Tracking

NIHC may use cookies, web beacons, analytics tools, and similar technologies to:

  • Improve Site performance
  • Customize user experience
  • Analyze usage trends
  • Track website interactions

Users can modify browser settings to block cookies; however, certain features may not function properly. When a user asks the computer to “remember me”, cookies will persist for two weeks.

2. How We Use Your Information

We use personal and technical data to:

  • Process donations and membership payments
  • Communicate with you about NIHC programs, events, and updates
  • Send newsletters and informational materials
  • Respond to inquiries and provide support
  • Administer policy committees, trade missions, and NIHC programs
  • Improve Site content, security, and usability
  • Comply with legal obligations

NIHC does not sell personal information.

3. How We Share Information

We may share information with:

  • Trusted vendors and service providers (e.g., payment processors, website hosts, email providers)
  • Partners or collaborators only when necessary to administer NIHC programs
  • Government agencies when required by law, regulation, or grant compliance
  • Law enforcement when legally compelled

We do not rent, sell, or exchange your personal information.

4. Data Security

NIHC uses commercially reasonable administrative, physical, and technical safeguards to protect your information. Despite these measures, no website or electronic system is completely secure. You acknowledge that transmission of information via the Internet is at your own risk.

5. Children’s Privacy

The Site is not directed to children under 13, and NIHC does not knowingly collect information from children. If such data is inadvertently collected, we will delete it promptly.

6. Your Rights & Choices

Depending on your jurisdiction, you may have the right to:

  • Request access to your data
  • Request correction or deletion
  • Opt out of email communications
  • Limit certain processing activities

To exercise these rights, contact us at info@hempindustrial.com.

You may unsubscribe from email newsletters at any time using the link in each email.

7. Third-Party Links

Our Site may contain links to external websites not operated or controlled by NIHC. We are not responsible for the content, privacy practices, or security of these third-party websites.

8. Intellectual Property (IP) Rights

Unless otherwise noted, all Site content—text, graphics, logos, images, videos, reports, data compilations, and software—is the property of NIHC or its licensors and is protected by U.S. and international intellectual property laws.

Users may:

  • View, download, or print content for personal, informational, or non-commercial use related to NIHC’s mission.

Users may not:

  • Copy, modify, distribute, transmit, display, publish, license, create derivative works, or use content for commercial purposes without prior written consent from NIHC.
  • Use NIHC’s name, logos, or trademarks without authorization.

Unauthorized use may violate copyright, trademark, or other laws.

9. Acceptable Use & Website User Conduct

By using the Site, you agree NOT to:

  • Engage in unlawful, abusive, threatening, defamatory, fraudulent, or harmful behavior
  • Upload malicious code, viruses, or harmful files
  • Attempt to gain unauthorized access to NIHC systems or user data
  • Interfere with the Site’s functionality or security
  • Use the Site for unauthorized commercial purposes, advertising, or solicitation
  • Impersonate NIHC staff, officers, volunteers, or any person or entity
  • Scrape or harvest data without permission
  • Use automated systems (bots, crawlers, scrapers) without written authorization

Violations may result in restricted access or legal action.

10. Disclaimer of Warranties

THE SITE AND ITS CONTENT ARE PROVIDED “AS IS” AND “AS AVAILABLE,” WITHOUT ANY WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

  • MERCHANTABILITY
  • FITNESS FOR A PARTICULAR PURPOSE
  • NON-INFRINGEMENT
  • ACCURACY, COMPLETENESS, OR RELIABILITY

NIHC does not warrant that the Site will be uninterrupted, error-free, secure, or free of viruses or harmful components.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, NIHC, ITS DIRECTORS, OFFICERS, EMPLOYEES, CONTRACTORS, AND VOLUNTEERS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:

  • Loss of revenue or profits
  • Loss of data
  • Loss of goodwill
  • Service interruptions
  • Unauthorized access to or use of personal information
  • Any damages arising from use of or inability to use the Site

NIHC’s total liability for any claim related to the Site shall not exceed $100 or the amount you have donated to NIHC in the preceding twelve months, whichever is greater.

12. Indemnification

You agree to indemnify, defend, and hold harmless NIHC and its officers, directors, employees, agents, and volunteers from and against any claims, liabilities, damages, losses, or expenses (including reasonable legal fees) arising from:

  • Your use of the Site
  • Your violation of this Policy
  • Your violation of any rights of a third party

13. Governing Law & Dispute Resolution

This Policy shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to its conflict-of-law rules.

Any dispute arising under or relating to this Policy or use of the Site shall be resolved through:

  1. Informal, good-faith negotiation, and if unresolved,
  2. Binding arbitration conducted in Arlington, Virginia, unless prohibited by law.

You waive the right to a jury trial or participation in class actions.

14. Changes to This Policy

We may modify this Policy at any time. Changes will be posted on this page with an updated Effective Date. Continued use of the Site after such changes constitutes acceptance of the revised Policy.

15. Contact Us

For questions, requests, or concerns regarding this Policy, contact:

National Industrial Hemp Council of America (NIHC)
Email: info@hempindustrial.com
Website: www.nihcoa.com