Privacy Policy

When you visit our websites, technical data such as IP address, browser type, system information, and requested content is processed to deliver the site to your device and maintain stability and security. This is based on our legitimate interest in providing a secure and functional website.

We use a consent management tool where you can find details on the cookies we use, including their provider, purpose, and storage period. By default, only those cookies that are strictly necessary are active. You can view details about the cookies we use and change or withdraw your consent at any time by clicking the privacy settings button (orange fingerprint icon) displayed at the bottom left of the screen on our website.

With your consent, we use cookies and similar technologies not only to keep our websites functional but also to analyze usage, measure reach, and improve effectiveness. These technologies enable us to perform web analysis, conversion tracking, remarketing, retargeting, cross-device tracking, and audience building.

We use analytics tools to design our websites appropriately, measure reach, and understand how visitors use our pages and subpages. These tools allow us to identify and count returning visitors and to analyze how they interact with our content. This information helps us to improve usability, optimize the structure of our websites, and evaluate the effectiveness of our communication and campaigns. To enrich the insights gained, we may supplement this data with information provided by third-party providers. This can include aggregated demographic details such as age, gender, location, or interests, which enable us to better understand our audience and adapt our content and outreach accordingly.

With your consent, we also use tracking technologies to measure the success of our campaigns and to tailor advertising outside our websites. Conversion tracking helps us understand whether users perform certain actions (such as completing a form or making a donation) after clicking on one of our ads. Remarketing and retargeting tools allow us to display advertising that reflects your previous interactions with our websites or apps, reaching you again on other websites or social media platforms with messages adapted to your interests.

Third-party providers (such as Facebook, Instagram, LinkedIn, X, YouTube, and similar platforms) may use cookies, pixels, or identifiers to recognize your device across websites and apps. If you are logged into such a provider’s service, identifiers from different devices (e.g., laptop, smartphone, tablet) can be linked to one profile, enabling consistent advertising campaigns across platforms.

In some cases, and with your consent, we may combine cookie-based data with other information you have provided (for example, newsletter sign-up details or donation history). This allows us to create precise audience segments, evaluate campaign performance, and provide personalized content. In certain cases, we may also create “lookalike” or “custom audiences” through third-party platforms, where anonymized segments are used to reach people with similar interests or characteristics. Processing is generally based on your consent. 

In cases where strictly necessary cookies are involved, or where minimal measurement is required to ensure functionality and security, the legal basis is our legitimate interest.

We offer the opportunity to submit a testimonial, which will be published on our website. The basis for processing your personal data is your consent. We will delete your personal data as soon as we remove the testimonial or if you withdraw your consent, unless legal retention obligations apply.

Videos, widgets, or external services are only loaded if you activate them. When you do, the provider receives usage data and may apply tracking. This is based on your consent or, for technical content, on our legitimate interests in providing functional features.

We use verification services to prevent spam and automated abuse of our forms. Processing is based on our legitimate interest in securing our systems.

When you use our apps, we process identifiers such as login credentials, device information, and location data (where features require it). Processing is based on contractual necessity to deliver the app functions, on your consent for optional features, and on our legitimate interests in improving usability and ensuring security.

When you sign up for the Veggie Challenge, we may collect personal data (e.g. name, email address, current diet, motivation) needed to manage your account, deliver newsletters, and provide you with access to the Veggie Challenge services, such as recipes, coaching. We also process your responses within the Veggie Challenge App (e.g., challenge questions, opinions, performance assessments) to personalize your experience, calculate environmental impact, analyze participation trends, improve our services, and support our mission of promoting plant-based living. 

Optional group channels (for example, messaging platforms) may be used to facilitate interaction; their use is voluntary. If prize draws are offered, names and email addresses may be used to contact winners.

Our legal bases for data processing include performance of a contract (providing the Veggie Challenge services), your consent (e.g., for receiving newsletters, joining teams), and our legitimate interests (ensuring proper app functioning, analyzing usage, improving services). You may withdraw your consent at any time.

If you participate through a white-label version of the Veggie Challenge offered by one of our partner organizations, please refer to that organization’s privacy information for further details on data processing.

You can subscribe to our newsletters to receive updates about our activities. Our newsletters provide information about current projects and campaigns, opportunities to get involved, events, research insights, plant-based and food-system developments, support programs (such as our Incubator or NGO support initiatives), and other news related to ProVeg’s mission. To register, we require your name and email address.

In certain regions, we may send you a confirmation email after you have completed the subscription form. In such cases, your subscription will only become active once you click the confirmation link in that email.

If you subscribe to our newsletters, we may include individual tracking technologies that allow us to understand whether the newsletter we send to you has been opened, how many times which links are accessed. 

You can unsubscribe from the newsletters at any time by clicking the unsubscribe link included at the bottom of each email or by contacting us at [email protected].

Relevant personal data: email address, name, other information provided in the subscription form, whether the newsletter was opened, date and time of opening, number of times the newsletter was accessed, and links clicked.

We collect and process donor data such as name, contact details, payment information, and donation history to issue confirmations and receipts and to fulfill accounting and tax obligations. Processing is necessary to perform the donation contract and to comply with financial regulations.

Supporters can create fundraising campaigns. To do so, we process data such as name, email address, and campaign details. You may upload images or videos (for example, links to videos), which will be published with the campaign. By uploading, you confirm that you have the necessary rights and consents. Processing is based on your consent and, where applicable, contractual necessity.

Personal details such as your name, address, email address, role, biographical information (where provided), and contact information are processed to review applications, maintain membership records, and provide member services. The legal basis is the membership contract and our legitimate interest in managing our network.

We process personal data of contact persons of partners (such as name, contact details, and partnership-related information) to assess eligibility, conclude and manage partnership agreements, and communicate with partners. Partner offers (e.g. discounts for ProVeg members)may be promoted in member communications. Processing is based on contractual necessity and our legitimate interest

We run a volunteer network to engage skilled individuals in meaningful, remote or flexible roles across projects such as nutrition, design, research, law, and IT. Volunteers register via an online form, providing details such as skills, availability, and experience. We use this information to assess suitability, match opportunities, and stay in contact when appropriate roles arise. Processing is based on your consent when registering and our legitimate interest in managing volunteer programs. Volunteer data is retained while you remain an active candidate; after inactivity (for example, one year) data is deleted or anonymized unless you consent to longer retention.

We process your name and contact details to provide updates, newsletters, marketing materials, press releases, and satisfaction surveys. This is based on consent (for example, newsletters) or our legitimate interests in keeping stakeholders informed, improving our work, and conducting marketing to advance our mission.

In research activities, we may process your name, organization, role, contact details, and notes of communications. This enables us to maintain continuity, coordinate with partners, and collaborate with NGOs, universities, or companies. Processing is based on contractual necessity where agreements exist, or on our legitimate interest in research partnerships.

You can subscribe to our newsletters to receive updates about our activities. Our newsletters provide information about current projects and campaigns, opportunities to get involved, events, research insights, plant-based and food-system developments, support programs (such as our Incubator or NGO support initiatives), and other news related to ProVeg’s mission. To register, we require your name and email address.

In certain regions, we may send you a confirmation email after you have completed the subscription form. In such cases, your subscription will only become active once you click the confirmation link in that email.

If you subscribe to our newsletters, we may include individual tracking technologies that allow us to understand whether the newsletter we send to you has been opened, how many times which links are accessed. 

You can unsubscribe from the newsletters at any time by clicking the unsubscribe link included at the bottom of each email or by contacting us at [email protected]

Relevant personal data: email address, name, other information provided in the subscription form, whether the newsletter was opened, date and time of opening, number of times the newsletter was accessed, and links clicked.

ProVeg supports for-profit and non-profit startups through dedicated programs. We process applicant details, contact data, and project information to review eligibility, draft contracts, arrange travel and logistics, provide mentoring, and track deliverables. Processing is based on (pre)contractual necessity and our legitimate interest in running these programs.

We may use images, quotes, or testimonials from participants, partners, mentors, or investors in promotional materials. Processing is based on consent, contractual agreements, or our legitimate interests in program promotion.

For grants, we process applicant and organizational details such as names, roles, contact information, project descriptions, budgets, financial records, and banking data. Successful applications may require identity verification and reporting data to ensure proper use of funds. Processing is based on (pre)contractual obligations, compliance with financial law, and our legitimate interest in transparent grant administration.

With your consent, we may retain your application for grants for future opportunities. You can withdraw this consent at any time.

You can subscribe to our newsletters to receive updates about our activities. Our newsletters provide information about current projects and campaigns, opportunities to get involved, events, research insights, plant-based and food-system developments, support programs (such as our Incubator or NGO support initiatives), and other news related to ProVeg’s mission. To register, we require your name and email address.

In certain regions, we may send you a confirmation email after you have completed the subscription form. In such cases, your subscription will only become active once you click the confirmation link in that email.

If you subscribe to our newsletters, we may include individual tracking technologies that allow us to understand whether the newsletter we send to you has been opened, how many times which links are accessed. 

You can unsubscribe from the newsletters at any time by clicking the unsubscribe link included at the bottom of each email or by contacting us at [email protected]

Relevant personal data: email address, name, other information provided in the subscription form, whether the newsletter was opened, date and time of opening, number of times the newsletter was accessed, and links clicked.

In order to manage your licensing agreement with us, we may process your personal data, including your name, email address, phone number, job title, and information related to your company’s license status. For a more detailed description of the performed data processing, please refer to the executed agreements and other documents related to data protection, where available.

In addition, we may process your personal data in connection with related V-Label activities, such as webinars and the V-Label Awards (including applications, public voting, and award ceremonies), online or in-person events that support community engagement and brand promotion. Depending on the activity, the categories of data processed may include your name, business email address, organization, and participation-related information (for example, event registration details or information submitted as part of an award application). Public voters in the V-Label Awards may be asked to provide an email for verification to ensure the integrity of the voting process.

For more information regarding related events and competitions, please see section 2.5 “Participants in Events, Campaigns, and Advocacy Activities”With your consent, we may retain your V-Label award application and use your data to contact you about future V-Label Awards. You can withdraw your consent at any time.

You can subscribe to our newsletters to receive updates about V-Label activities. Our newsletters include information on plant-based food developments, events we organize, optional surveys, as well as other news related to our mission. To subscribe, we require your name and email address. 

In certain regions, we may send you a confirmation email after you have completed the subscription form. In such cases, your subscription will only become active once you click the confirmation link in that email.

If you subscribe to our newsletters, we may include individual tracking technologies that allow us to understand whether the newsletter we send to you has been opened, how many times which links are accessed. 

You can unsubscribe from the newsletters at any time by clicking the unsubscribe link included at the bottom of each email or by contacting us at [email protected]

Relevant personal data: email address, name, other information provided in the subscription form, whether the newsletter was opened, date and time of opening, number of times the newsletter was accessed, and links clicked.

We may process your personal data for seminars, webinars, training sessions, workshops or other events (“events”) that you would like to attend organized by ProVeg or another organizing company.

We may process registration details to manage attendance, provide information, and handle logistics where needed. During events (in person or virtual), we may take photos or videos (including audio). Group images may be published based on our legitimate interests; individual or identifiable content requires consent. Such material may be used (e.g. for marketing purposes) on our websites, social media, newsletters or in publications.

For online events, in addition to your participant details (such as your name and email address) and the information described above, we also process meeting metadata (e.g. time and duration) as well as device and software information.

These activities also apply to individuals involved in delivering or supporting our events. This may include external speakers invited for events, as well as coaches or trainers who support our programs.

We process registration and participation data to deliver program content and track progress. Optional group channels (for example, messaging platforms) may be used to facilitate interaction; their use is voluntary. If prize draws are offered, names and email addresses may be used to contact winners. 

We may process your personal data in connection with our campaigns and advocacy work, including accreditation for United Nations (UN) events (e.g., COP, SBs), collecting endorsements for joint initiatives (e.g., petitions, public letters or declarations), organizing and scheduling advocacy meetings with policymakers and stakeholders in the EU and internationally, and managing advisory groups such as our Youth Board.

The personal data processed may include name, contact details (e.g., email address, phone number), role or position, organization, and, where required for specific purposes, additional details such as identification documents. We may also process meeting attendance records, views or preferences shared in meetings, and audiovisual content from events where prior consent has been obtained.

The legal basis for this processing may be (pre)contractual necessity, our legitimate interests in conducting campaigns and advocacy activities, or consent (e.g., endorsements, applications, or audiovisual content).

You can subscribe to our newsletters to receive updates about our activities. Our newsletters provide information about current projects and campaigns, opportunities to get involved, events, research insights, plant-based and food-system developments, support programs (such as our Incubator or NGO support initiatives), and other news related to ProVeg’s mission. To register, we require your name and email address.

In certain regions, we may send you a confirmation email after you have completed the subscription form. In such cases, your subscription will only become active once you click the confirmation link in that email.

If you subscribe to our newsletters, we may include individual tracking technologies that allow us to understand whether the newsletter we send to you has been opened, how many times, and which links are accessed. 

You can unsubscribe from the newsletters at any time by clicking the unsubscribe link included at the bottom of each email or by contacting us at [email protected]

Relevant personal data: email address, name, other information provided in the subscription form, whether the newsletter was opened, date and time of opening, number of times the newsletter was accessed, and links clicked.

We operate pages on Bluesky, Facebook, Instagram, LinkedIn, Medium, Substack, Pinterest, Threads, TikTok, X (formerly Twitter), and YouTube. We act as joint controllers with the providers of these platforms. These providers determine much of the processing, and we can only influence this to a limited extent. You can contact us if you would like to receive information about the essence of the agreement in place with the provider. See section 1.5 of this Privacy Policy for contact details.

Any content you post (such as comments, likes, images) is published by the platform. We may engage with such content and remove unlawful or inappropriate material, including hateful comments and spam, but otherwise do not process it further.

If you contact us via a platform, we may invite you to switch to more secure channels.

We use platform tools to run campaigns, build audiences, and measure effectiveness. Depending on your provider settings, you may see our advertising on and off the platform. For information on underlying technologies (cookies, pixels, cross-device tracking, and audience building), see section 2.1 of this Privacy Policy.

Vacancies may be posted or applications received via platforms. In such cases, the controller is the ProVeg entity that posted the vacancy, although applications may be considered by multiple ProVeg entities. For more detail, see section 2.7 of this Privacy Policy.

Social media providers may use tracking and profiling technologies for analytics and targeted advertising, whether or not you hold an account. These practices are beyond our control.

We process applicant data such as CVs, cover letters, contact details, references, and qualifications to evaluate suitability for vacancies, organize interviews, and manage communication. Processing is based on contractual necessity to take steps at your request prior to entering into a contract.

The controller is normally the ProVeg entity named in the vacancy. However, where a vacancy is advertised for multiple entities or for the group as a whole, your application may be considered by several ProVeg entities.

With your consent, we may retain your application for future opportunities. You can withdraw this consent at any time.

Applicant data is generally deleted after six months unless legal obligations or your consent for longer retention apply.