KeyMaster

Automate your fleet key management

A secure key management solution powered by PoolCar booking
Stop unauthorised vehicle use
Scalable to accommodate any fleet size
Eliminate taking of incorrect keys
Capture trip data at check-out and check-in
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KeyMaster is the answer

Take the highlighted key – it’s that simple

Keys are the linchpin of any shared fleet. Lose track of where they are, and staff will miss meetings and lose productivity. Not to mention that modern car keys can be incredibly expensive to replace. What should be a simple handover quickly turns into a frantic hunt to locate the last person to use the vehicle.

Key management can be simplified.

KeyMaster automates the check-in and check-out process, so you or the person in charge of keys doesn’t have to. It offers a centralised location to store all of your fleet’s keys and ensures that only the person with a valid booking can take a key. And because it’s powered by PoolCar, you have complete control over which vehicles staff have access to.

Goodbye lost keys. Hello KeyMaster.
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Take the highlighted key - it's that simple with KeyMaster

KeyMaster Benefits

Always know where your keys are

Ensure accountability and reduce delays

KeyMaster eliminates one of the common issues with shared fleets: keeping track of the keys. By linking keys to valid PoolCar bookings, only the correct key will be issued, ensuring full accountability and reducing delays caused by missing keys.

Self-service, any time

Enable 24/7 access without staff involvement

No need to rely on reception or admin staff. Drivers simply enter their booking number on the 7″ touch screen to access keys. The KeyMaster door unlocks, and a light indicates which key to take, enabling efficient, unattended access 24/7.

Capture critical trip data and photograph the driver

Improve compliance and trip documentation

Collect odometer readings, fuel levels, parking location, or damage notes during check-out and check-in. Custom prompts ensure important details are logged when they’re top of mind. A camera within KeyMaster captures the person taking the keys for completeness of electronic logbook data and added security.

Booking-integrated control

Restrict access and reduce no-shows

Powered by PoolCar, KeyMaster allows you to restrict vehicle access based on department, licence type, or cost centre. Automatically cancel no-show bookings if keys aren’t collected within 30 minutes, ensuring vehicle access is controlled and bookings reflect actual use.

Reliable and secure

Stay operational even during outages

All KeyMaster units come with Ethernet connectivity and are compatible with most 4G modems. Mains power is concealed inside the unit. Cabinets include a mechanical override to release a key in the event of a malfunction, crisis or emergency. An integrated battery-backup power supply means KeyMaster keeps working even if the power goes out - ensuring uninterrupted key access.

Alerts

Enable proactive fleet management

Being integrated with PoolCar means Check In/Out data is synchronised with bookings and your vehicle fleet. Administrators can be alerted if the power is cut, keys are overdue for return, or bookings are left unused within a certain time frame - supporting proactive fleet management and reducing manual oversight.

Designed and supported by Smartrak

Seamless integration and single-vendor support

KeyMaster key cabinets are designed, built and supported by the Smartrak team, not re-badged boxes from another vendor. They’re 100% our intellectual property so you can be assured they will work straight out of the box with Smartrak. And with only one vendor to contact for support, it’s a streamlined, hassle-free experience.
featured Case Study

St Vincent's Health Australia

Using Smartrak's KeyMaster with PoolCar, our Pool Booking solution, St Vincent’s Hospital was able to reduce its fleet by 13% within the first two years.
Read the case study
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KeyMaster makes key management easy

Talk to our team about today about our secure key management solution.
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