Release notes

Faster onboarding and checkout

We’ve streamlined the onboarding and checkout process to help your prospects book resources and sign up for plans with fewer steps.

• After email verification, users jump straight to their intended booking, sign-up, or purchase.
• Billing information and terms of use acceptance are now collected just before payment to reduce friction.
• The payment checkout flow is faster and more optimized.
• Permission for push notifications is requested after the first successful action to increase the rate of user acceptance.

One-time setup fee

You can now add a one-time setup fee to plans, resource tiers, and custom subscription items to collect deposits and onboarding fees when a member signs up. These fees automatically appear on the first invoice, eliminating manual billing tasks.

Other improvements 

• Create discount coupons for subscription items originating from resource-specific plans. This allows you to offer promotions like a free month when a member signs up for a six-month room subscription.
• Control whether bookings and purchases are automatically consolidated to subscription invoices or kept pending for manual billing.
• Add one-off items to a subscription to charge for single-instance products or services. 
• Credit notes are now officially out of beta, allowing you to adjust issued invoices and maintain accurate, compliant financial records.
• Jump to specific purchases, such as bookings or shop orders, directly from issued invoices.
• Manage invoices and invoice items more effectively with our new API routes.

These updates are already live and available to all customers. Not on Spacebring yet? Book a demo to see how it can simplify your coworking space operations.

Dependent rooms and desks

Introducing a new ability to link resources that combine or overlap, so booking a primary room or event space automatically blocks connected rooms and desks (and vice versa). This is helpful for scenarios like divisible meeting rooms, event spaces with hot desks, or patios with dependent access. Link overlapping resources

Room booking on admin mobile app

The admin mobile app is updated to help you manage room bookings directly from your smartphone while you are on the move.

• Book rooms for yourself or on behalf of members
• Modify existing bookings
• Include invitees to bookings
• Charge credits, cards, or add to upcoming invoices
• Apply coupons

… and much more! Update or download the admin mobile app today for free.

Other improvements 

• You can now customize the headline of your member web portal landing page for improved branding and SEO.
• Control whether you want to receive open support ticket reminders while still receiving alerts for new tickets.
• Payment pages for Stripe and PayPal now include more transaction details to increase transparency and help improve checkout conversion rates.
• Deleted nonmembers now appear at the end of the Customers page to minimize clutter.
• API now allows automating subscription and item management. Run batch updates to change price for specific subscription items — available for API add-on members.

These updates are live and ready to use. Not on Spacebring yet? Book a demo today to see how it helps you provide superior member service.

Our latest update introduces a shopping cart for faster ordering and more ways to manage subscriptions and resources without manual work.

Shop

• Members can now purchase multiple products at once by adding them to a shopping cart to make ordering faster and more convenient. How users order products
• Since users can now purchase multiple items in a single cart, order confirmation emails have moved from the product level to location settings.

Subscriptions and payments

• You can now automatically sync plan and tier changes to subscription items—ideal for rolling out blanket membership price increases across multiple members at once. When a plan is updated, prices, credits, and other properties automatically apply to everyone on that plan, with no manual work required.
• Following our recent update, the option to disable automatic invoicing has been retired. If you wish to use subscriptions only for credit distribution, you can pause payment collection to auto-void automatically generated invoices.
• You can now schedule start and end dates for individual subscription items to configure future changes without the need to cancel the entire membership.
• Spacebring now supports GrabPay via Stripe for transactions in Singapore and Malaysia.

Resources

• You can now configure subscription plans directly on the resource editing page, eliminating the need to create them separately in advance. Set up resources for long-term rental
• Sometimes members forget to book a room, or the reception team is too busy to log the booking the moment it begins. Administrators can now book and bill for rooms even after the time has passed, ensuring accurate record keeping.
• Day passes now work across your entire coworking space network. Enable cross-location day passes to let members book desks outside home location within your coworking network.

These updates are now live for all customers. Not using Spacebring yet? Book a demo to see how it can simplify your workspace operations.

We’ve released a focused set of improvements to simplify everyday admin work. This update eliminates edge cases in billing and subscriptions, provides more control over booking rules, and makes the admin interface easier to navigate and maintain. Here’s what’s new:

Billing and reporting

• Duplicate one-off invoices to charge faster without recreating them from scratch.
• Create contracts with past start dates and later expiration dates if they do not start a subscription.
• Download the new “Credit notes” report in Analytics for easier tracking and audits.
• The “Invoices” report in Analytics now includes applied balance and payment adjustment columns for better reconciliation.

Bookings

• Set different minimum and maximum booking durations for members and non-members to differentiate resource availability for these user groups.
• Check all resource bookings on a new Bookings page, with the ability to filter by date and booker.

Subscriptions and assignments

• Prevent assignments from exceeding a single resource’s capacity, ensuring that multiple full assignments do not occur simultaneously.
• Attach resources directly to subscription items rather than the entire subscription for a clearer subscription structure.

UI improvements

• Completely redesigned network and location settings pages for faster navigation and better clarity. 
• Updated Transactions, Adjustments, and Tickets pages with improved filtering and user pickers.

These updates are live and designed to save you time, reduce mistakes, and make the platform easier to manage as your workspace grows.

We’re excited to launch the industry’s first and only admin mobile app, so you’re on top of what’s happening even when you’re away from the desktop.

The mobile app allows you to:

• Receive instant notifications for new member sign-ups, support tickets, and chat messages, ensuring nothing important is missed. 
• Resolve issues quickly from anywhere by managing support tickets. 
• Chat directly with members, share files, answer questions, and easily maintain a superior member service.Invite new members, create companies, adjust permissions, and track subscriptions and billing—all in a few taps. 
• Keep your community engaged by posting announcements, and events with photos, rich links, and hashtags, and interact with members through likes and comments.

Spacebring admin mobile app keeps essential workspace management at your fingertips, letting you respond faster and keep operations running smoothly.

The app is free to download from the App Store and Google Play for all Spacebring customers.

Our latest update introduces smarter billing, exclusive access control, and new admin permissions for more flexible and efficient coworking space management—what’s new:

• You can now manage payment methods on user and company behalf, update, delete, or set default payment methods for your customers.
• A new exclusive access feature allows you to automatically control which members can view and book your resources based on their subscription items. A common use case would be granting Podcast room access only to members on a premium membership plan.
• New administrator permissions are available: Billing—allows to manage invoices, subscriptions, contracts, discounts, credit packages, plans; and Administrators—allows to create and remove admin permissions.
• Invoices are now created automatically for every transaction, including one-time purchases and external payments. This simplifies your revenue recognition and accounting app sync.
• You can create one-off invoices right on the “Invoices” page under your customer’s or location’s Billing page.

On December 16, we’re hosting a special online event “Return from the stars: 2025 wrapped and 2026 reveal” to summarize everything we’ve shipped this year and make a special announcement—join us!

We’re rolling out a set of powerful enhancements to help you stay compliant, streamline billing, and work more efficiently across subscriptions, contracts, and payments.

• Stripe surcharges can be applied to card payments. You can set a surcharge percentage in Stripe integration settings, and Spacebring will automatically add it to payment amounts—allowing you to shift payment processing fees to your customers.
• Improved advance invoicing: bookings within a subscription period are billed in two stages—before and after the billing date. The first invoice covers everything up to that date, while the final invoice includes the remaining bookings.
• VERI*FACTU eInvoicing (beta) is available in Spain. Spacebring can generate compliant eInvoices and credit notes, submit them to AEAT, include QR codes on invoice PDFs, and automatically validate tax IDs—helping you stay compliant and reduce manual work.
• Settings for shop order confirmation emails have been moved to Location settings. You can now configure a single custom confirmation email that applies to all shop orders from this location.
• Phone numbers can be inserted for both contract signers using the new placeholders.
• Post-signature screens have been added to eSignatures, providing members and administrators with a clearer experience after completing a signing flow.
• Simplified subscription setup and filtering: you can now create subscriptions directly from the Subscriptions page, and a new status filter makes it easier to sort and manage them quickly.

These updates are now live and available to all customers. Not using Spacebring yet? Book a demo to see how it can simplify your workspace operations.

Contracts

Streamline sales and onboarding with Contracts—create templates, generate agreements, track signatures, and start subscriptions automatically.

Simply enable the feature in settings and upload your contract template there. Then, go to the new Contracts page to create a new contract, specifying the customer, products, and signatories. Once issued, contracts can be downloaded, signed physically or digitally, and stored in each customer’s profile for quick access. Learn more in Help center.

eSignature

Speed up contract signing process with Spacebring’s electronic signatures add-on. Powered by Dropbox Sign, the eSignature workflow for contracts is fast, intuitive, and legally binding.

Signing statuses update automatically, and once all signatures are collected, the contract is marked complete, triggering subscription creation if enabled.

eSignature is now live and free for all customers while in beta.

Other improvements

• Advance invoicing is now available to help you collect revenue days before the next subscription renewal. Set location defaults or override it per subscription.
• Login verification codes no longer expire upon each login attempt. This is useful when members need to navigate away from IronWiFi’s captive portal to get the login code.
• The option to disable invoicing has been retired, and invoicing is now enabled for all locations. Instead, you can pause payment collection and auto-void invoices if necessary.
• Resource booking confirmation emails are now available. You can send custom email confirmations to selected user tiers with arrival instructions and other helpful information. Find the new “Confirmation email” property when editing a resource.
• Some member mobile apps have been updated to significantly speed up app opening, making daily use smoother for members.

If you don’t use Spacebring yet, book a demo to see how it can help you provide superior member service.

Partial invoice payments

Sometimes a tenant or member wants to pay only part of an invoice now and the rest later. Administrators can now process and record partial payments of invoices through the connected payment gateway or by logging an external transaction. After the first partial payment is created by an administrator, the remaining balance becomes payable by the tenant or member through the member web app (available today), and through the mobile app (in its upcoming release). Spacebring keeps billing organized, issues a refund receipt, and lets you refund credit notes to any of the cards used across those payments.

Pause payment collection

When a member is away for an extended period or a tenant needs temporary relief, you can now pause payment collection for any subscription. Configure the pause to generate draft invoices or void invoices immediately after issuance. Choose when to resume or leave the pause indefinite. The former Auto-invoice setting has been retired and replaced by this more flexible payment-pause mechanism.

Billing and payments improvements

• The Create subscription page now previews one or two upcoming billing periods (depending on proration/start date), giving you a clear view of future charges.
• Customers in Switzerland and Liechtenstein now generate PDF invoices in a new locally-compliant format with a dedicated IBAN section and QR code. It applies to newly issued invoices when the location’s billing details are complete.
• A new Subscriptions page under the Billing section lists all subscriptions in one place. You can view active subscriptions at a glance, edit them, pause payment collection, and access Pay with invoice property, which relocated here from the subscription creation page.
• Alternative currency now applies to all payment types, such as one-off bookings, purchases, and not only invoices, ensuring consistent billing when a customer prefers a different currency.
• To help prevent delinquencies, members can no longer use future credits or day passes if their subscription does not include them.

Other improvements

• Money transaction reports have been simplified: net/gross/tax breakdowns were removed, descriptions added, and payment method labels included for improved clarity.
• The resource creation and editing pages have been redesigned with more compact, context-aware controls.
• You can now open a member’s support tickets directly from their profile on the Customers page.

These incredible updates, already live and available on all plans, help you be more successful when billing your customers and offering them superior member service. Not on Spacebring yet? Book a demo today!

In the EU, upcoming regulations will soon require all businesses to issue electronic invoices (eInvoices). 

Today we’re introducing eInvoicing, which lets you issue compliant invoices to your customers through authorized networks in line with evolving national and EU-wide requirements.

Now Spacebring makes compliance effortless by:

• Creating locally-compliant invoices and credit notes.
• Validating invoice information, such as billing details and tax ID, to avoid errors.
• Delivering them securely through certified networks.
• Tracking network synchronization status.

At first, eInvoicing via Spacebring is available in beta for Belgium through the Peppol network, with more countries coming soon. If you need eInvoicing in your country, please let us know.

Other improvements 

• Added the option to select shop products when creating invoice items. This simplifies billing for one-off products on the admin side.
• You can now override the billing cycle anchor property for each individual subscription. This means you can prorate monthly plans by default, while allowing floating subscription dates for annual plans where proration may not be required.
• For invoice items, the quantity picker is now a number type input field, making it simple to enter large amounts, like 20 meals for a company.
• Draft invoices are not assigned numbers until they are issued, ensuring the invoice sequence remains uninterrupted and compliant, even if drafts are deleted or corrected.
• Added search by title to the Invoices page, making it faster to find specific invoices and manage billing more efficiently.
• You can now create visit requests on behalf of visitors through the admin web portal to provide a touch-free check-in experience. Hosts are notified and can approve the requests. This allows you to manage visitors without the need for the Reception display, although it saves your time by allowing visitor self-check-in.
• Seat availability and assignments are shown on all resource pages, providing a clear overview of which seats are booked, assigned, or available.
• Solved and closed tickets are hidden by default to declutter the Support page, displaying only New and In Progress tickets for a more relevant overview.
• Updated default notification settings—new users will no longer receive push notifications or emails when you update their day pass or credit balances.

These updates are now available to help you save time, stay compliant, and operate more efficiently. 

Not a Spacebring customer yet and want to see how it works? Book a demo to explore all features in action.