Group Users and Group Leaders

In LearnDash, Groups make it easier to manage multiple users at once. Each Group includes two types of participants:

• Group Leaders: Users who oversee and manage the Group.
• Group Users: Learners enrolled in the Group to take assigned courses.

Group Leader #

What is a Group Leader? #

Group Leader is a special user role in LearnDash. Group Leaders help monitor and manage their assigned Groups without needing full admin access.

By default, Group Leaders can:

• View course progress reports for Group Users
• View quiz performance reports
• Send email messages to the entire Group
• Create and edit Groups and Group Users

Tip: For more customization, see Group Leader Settings.

Creating a Group Leader #

Before assigning a Group Leader to a Group, the user must first be given the Group Leader role.

To assign this role:

1. Go to Users > All Users in the WordPress dashboard.
2. Select the checkbox next to the user(s).
3. In the Change Role To dropdown, choose Group Leader.
4. Click the Change button to apply the new role.

Once a user has the Group Leader role, they will appear in the Group Leaders list when creating or editing a Group.

Assigning a Group Leader to a Group #

Each Group must have at least one Group Leader, but there is no maximum. One Group Leader can also manage multiple Groups.

To assign Group Leaders:

1. Go to the Edit Group page.
2. Scroll down to the Group Leaders section.
3. Select one or more users from the list.
   • Hold CTRL (or CMD on Mac) to select multiple users.
4. Click the right arrow to move the selected users to the Assigned Group Leaders box.

NOTE: A single Group Leader can oversee multiple groups, and can be removed or reassigned at any time.

Assigning Group Users #

Any user, regardless of their role, can be added as a Group User. This allows course creators to organize students into manageable cohorts.

To manually add Group Users:

1. Go to the Edit Group page.
2. Scroll down to the Group Users section.
3. Select one or more users from the list.
   • Hold CTRL (or CMD on Mac) to select multiple users.
4. Click the right arrow to move the selected users to the Assigned Group Users box.

Next Steps #

After assigning Group Leaders and Users:

• Assign courses to the Group so learners can begin.
• Group Leaders can log in and begin monitoring student progress.

For more information on Group features, see Managing LearnDash Groups.