How to Make Project Documentation Accessible to All

Have you ever written an important report at work that nobody reads? Maybe you worked really hard on it and shared valuable insights. This can be disappointing and frustrating. Next time, accessibility best practices can help you reach more of your colleagues. When sharing important insights or learnings, such as the results of a pilot project, consider creating multiple ways of sharing the information. 1. Publish a summary report with readable font, bolded text, lists instead of lots of paragraphs, graphics, key points summarized, etc. 2. Schedule a live presentation of the material by sharing slides. For those who want to read your report but may put it off without a deadline, a scheduled presentation can be supportive. Some people also learn information best when it's auditory, not visual. 3. Prepare a short 1-2 page executive summary of the report. This can help executive leaders as well as those with low capacity due to chronic illness, and many others. Will you try any of these strategies? What other tips do you have? #Accessibility #DisabilityInclusion #CognitiveAccessibility

Project managers are the memory of a project Stakeholders are busy. Priorities shift. Teams change. Months from now, decisions get forgotten, context fades, and what seemed obvious becomes unclear. That's where you, the project manager, create above-and-beyond value. You're not just tracking tasks. You're preserving the story (and details) of the project so the team and stakeholders don't lose their way. Here's how you can do it well: 👉 Document decisions immediately and share them regularly Don't rely on memory or casual notes. Capture who decided what, why, and when. Then share it out repeatedly for awareness and dependencies. 👉 Maintain a single source of truth Ideally in one specific place (repository). Centralize project notes, timelines, updates, RAID log, etc. Make it easy for anyone to find the info that they need. 👉 Summarize key learnings After milestones or sprints, create a brief recap. Highlight what worked, what didn't and lessons for the next phase. Share them with the team so they can be implemented. 👉 Connect past to present When new stakeholders join, onboard them with context. This prevents the team from wasting time revisiting old conversations. And gets your new team members off on a good foot. 👉 Keep things accessible and actionable Use clear language, bullet points, and visual aids. Make the history of the project easy to consume. This makes next steps palatable too (and usually quite obvious). Effective project managers don't just manage the work. They safeguard the memory of the project. So that it can be used to progress it every step of the way. 🤙

Ever feel like you’re decoding an ancient scroll when you open old documentation? But instead of searching for lost treasure, you’re hunting for how your MQL Process is getting triggered randomly. Here’s how we can break the cycle and leave a legacy of clear, useful documentation: 🎥 Videos: A quick walkthrough or explainer video can save hours of reading and clarify complex points in minutes. 🔗 Links: Connect the dots by linking to related documents, tools, or resources for deeper dives without cluttering the main narrative. 📋 Organized Descriptions: Structure is your friend. Use headings, bullet points, and numbered lists to make information easy to scan and find. 🔄 Regular Updates: Make it a habit to review and refresh documentation periodically. Outdated info leads to confusion and inefficiency. 🌿 Prune the Old: If something’s no longer relevant, archive it. Keeping only the current makes navigation and understanding way easier. By leaving behind resources that are engaging, accessible, and above all, useful, we pave the way for smoother journeys for everyone who comes after us. #Documentation #Knowledge #FutureProofing