SCALABLE DATA COLLECTION FOR ALL ENVIRONMENTS

Capture digital data from handwritten forms

With ScanForm, handwriting on paper is transcribed into digital data with a single smartphone photo, saving time and eliminating human errors. Once the photo is uploaded, artificial intelligence (AI) extracts all information to auto-calculate custom summary statistics and visual analytics in seconds.

How it works

From Paper to Digital in Seconds

1. Write on paper

Use any form factor, A3, A4 ... it’s up to you!

2. Take a picture

Typical $100 phone/tablet is OK!

3. Data is digitized

In seconds!

4. Use the data

Real-time data analysis and summary reports!

ScanForm Advantages

Without ScanForm, partners can spend 30-40% of their budgets on data extraction and typing alone. In one example country from Sub-Saharan Africa, over 25K USD is spent each month for every 50 facilities, amounting to many millions per year at national scale.

Time + Money Saved with AI

Eliminate manual data entry, because handwriting is auto-transcribed
Eliminate physical source data verification, because an image of each form is captured and accessible digitally
Reduce M&E costs with fully automated DQAs, because missing pages, timeliness, completeness and accuracy are monitored with each image upload

Accurate + Expedient Analytics

Self-learning OCR > 98%, calibrated to local handwriting
Real-time summaries and data quality reports
Automatic imputation corrects logic errors and missing data

Scalability + Simplicity

No need for stable electricity, scanners, computers, or tablets. Works offline and uploads when network is available.
Pen and paper are easier to use than tablets or computers
Broadly deployable in communities

Compliance + Security

Fully compliant with GDPR
Auto-redaction of personal identifiable information
Auto-deletion of images after upload
No physical removal of forms

Use Cases

Surveillance

Routine Reporting

Clinical Trials

Refugee and Human Rights

Education

Applications

HIV/AIDS, malaria, COVID-19, antimalarial treatments, spatial repellent and LLIN performance, influenza vaccine delivery, household surveys, county censuses, legal defense forms, crop surveys, school attendance…

…any information collected on paper that needs to be analyzed quickly and correctly is suitable for ScanForm.

Where We Are

Kenya

Malawi

Nigeria

Burkina Faso

Benin

Namibia

Mexico

Tanzania

Explore our projects

Problem: how to collect data at scale, in environments with limited infrastructure?

Paper is used everywhere but inaccuracies accumulate

Manual ferrying, transcription and summarization

Cascade of inaccuracies and incompleteness from human errors

Delays from data collection to database reporting

All-electronic data collection is infeasible in many places

In sub-Saharan Africa, ~600 million people lack access to electricity. This produces disparities in network connectivity and digital literacy.

Electronic Medical Record (EMR) systems play a critical role in making public health data available at digital speed. However, EMRs are not universally implemented, with many facilities still relying on paper-based data collection.

For facilities without EMRs, ScanForm is a smart and sustainable solution

As a data system, ScanForm can function independently or as a transition platform for countries scaling up their information technology infrastructure. Once ready, ScanForm data can integrate harmoniously with EMRs to achieve a complete picture of health from electronic and paper-based data.

At facilities with EMRs, power and network outages force a return to paper

Unreliable infrastructure causes recurring challenges for overburdened healthcare workers by creating a reporting backlog. Using ScanForm as a backup strengthens national eHealth strategies for a holistic digital health data system.

Learn more

ScanForm: Scalable Data Collection

Feedback from Focus Groups

“The first advantage is in terms of reports. The person who collected the data has no burden of report writing. The other thing is that mistakes are minimized and the transmission of the data is instant.”

“[ScanForm] is going to ease work on data collection and submission because once we have a session with the client and we have filled the details in the ScanForm register ... we simply scan it using the ScanForm technology and once we capture the images in the register, the technology submits the report. Our task is just to scan the images.”