Rental Management Software Features
Features
No fake marketing screenshots, just the real features you will get. Dive into our videos and see for yourself!
Rental Asset Management
Adding your assets shouldn’t be hard
We are always available to help outfitters, but we don’t think it should take a phone call or email for our outfitters to manage their rental fleet.
- Add custom categories for you and your customers to filter your assets
- Add detailed information for customers to learn about your assets when booking
- Product pricing that’s flexible, but simple to set
- Go from starting a new asset to accepting bookings in less than 3 minutes
Customer Booking Interface
Modern, intuitive, and flexible customer-facing booking
Customers should not struggle to find the rental equipment that best fits their needs. Our booking process is familiar and refined for ease-of-use through user testing.
- Date focused bookings with individual asset availability views
- Configurable rental categories, so outfitters can manage their customer experience
- Configurable fields to collect from your customers on checkout
Outfitter Booking Interface
Easy bookings shouldn’t just be for your customers
Tired of navigating numerous pages to make a single booking when you have a line of customers? Tired of looking across even more pages to understand where your assets are for the day?
- Only enter what you need for a customer to get on their way
- Integrate with Stripe Terminals to collect in-person customer payments either through a mobile device or dedicated terminal
- Quickly indicate that assets have been picked up or dropped off to adjust real time inventory tracking
Stripe Integration
We’re not getting in the way of your finances
Other rental management software holds your booking revenue until they decide to cash you out. Not us. Your booking revenue is available in your Stripe account as transactions are completed. It just makes sense.
- Stripe Terminal integration managed from your booking software
- Standard Stripe Dashboard access
- Control over your payout timing
- Negotiate your own processing fees
- Keep cards open to keep your assets safe
Outfitter Operations Management
Flexible shop schedule management
Other booking software solutions are limited in ways that have a direct impact on your business operations even your shop schedule. Valet is more than just an online booking plug-in, we are a rental shop management platform.
- Dynamically manage seasonality in seconds
- Easily block rental pick-up, drop-off, or both, while still allowing bridged bookings
- Schedule holidays seamlessly without disrupting multi-day rentals, ensuring smooth operations and keeping both customers and staff happy
- Provide customers with clear reasons why an asset isn’t available, helping them adjust their plans instead of turning to competitors
Intuitive Seasonality
Rental Management Software with Built-in Seasonality
Don’t display summer rentals to winter customers. The point of your online booking interface is to show your customers what services you offer.
- Set category seasonality
- Display only relevant rental assets to your customers, cleaning up your booking UI
- Avoid time consuming asset management tasks
- Take bookings for all year and hit the ground running in shoulder season
Digital Waivers
Digital Waivers that are Easy to Use and Secure
We don’t compromise or take the easy way out. Our waivers are handled by us on our platform. You don’t need any secondary accounts. Manage all your waivers from Valet.
- Every renter will get a waiver
- Fully compliant electronic signature collection
- Upload your own waiver
- Outfitter designated custom fields
- Photo ID upload capability
- Attached and managed from each booking
A Modern Rental Experience for Customers and Staff
Self-Service Kiosk Mode
Reduce front desk bottlenecks and give your customers a checkout experience they’ll love. Valet’s kiosk mode acts like a self-service station, letting guests book, pay, and complete waivers on their own. It’s perfect for high-volume shops or busy periods where every minute counts.
- Customers choose dates, assets, and add-ons right from the kiosk
- Payments and waivers handled in one seamless flow
- Resets automatically for the next customer
- Keeps your staff free to manage pickups and returns instead of chasing paperwork
Your customers get a faster, smoother experience. Your team gets breathing room.
Simplify Asset Management with Smart Scanning
QR Code System
Managing a fleet can get chaotic fast. Valet’s built-in QR code system keeps everything organized. Assign inventory at the time of pickup with a quick scan instead of during booking. This reduces asset shuffling if something goes offline and keeps your inventory accurate in real time.
- Assign and update assets instantly with QR code scanning
- Track pickups, returns, and availability at a glance
- Ideal for businesses managing hundreds of assets
- Helps avoid overbookings by flagging affected reservations when inventory changes
More assets don’t have to mean more stress. The QR code system makes it easy to stay in control.
Outfitter Onboarding
Onboard faster and get to what matters
Onboarding can be time consuming and make what should be easy into an exercise in frustration. While we are always available to help we’re confident our onboarding process will set you up to successfully integrate Valet with your rental operations.
- No required Zoom, Calendly, or obstacle course to join, but we’re always here to help
- Start to finish in about 10 to 15 minutes
- Step-by-step and go at your pace onboarding
- When you’re done, that’s it! You will have an item in your catalog ready to rent and the knowledge to add the rest
- Don’t worry, we have integrated on-screen guides of our features after you’re done onboarding just in case you need a refresher
