Everhour

“Last week, my boss made a ‘joke’ about how I disappear for exactly 6 minutes every day around 10:45. He showed me a spreadsheet he’s been keeping. Color-coded. With timestamps. Apparently, he’s been tracking my breaks ‘for fun.’” This is exactly why time tracking gets such a bad reputation. Not because tracking time is inherently wrong - but because how it’s done matters more than anything. When it turns into a personal scoreboard, a way to single people out, or a tool for petty surveillance, it’s no longer about work. It’s about control. And that erodes trust faster than any missed deadline. We’ve seen it happen in a lot of companies: - No context for why tracking is happening - No transparency about how the data will be used - Management using it to watch individuals instead of understanding workloads - Turning human behavior into “patterns” to police instead of conversations to have The thing is - time tracking done right isn’t about the individual coffee breaks. It’s about clarity: - Are projects scoped realistically? - Are budgets aligned with actual effort? - Is someone carrying more than they should? - Are we burning people out without realizing it? That’s what we build for at Everhour - not to catch people out, but to help teams see the bigger picture and make better calls. We’ve designed it so the numbers serve the humans, not the other way around. If your time tracking setup feels like a microscope on one person, something’s gone wrong. If it feels like a map of where the team’s energy is going - you’re closer to getting it right. And to the person who posted that story: you’re not imagining it. Trust is the foundation here. Once it’s cracked, no spreadsheet can fix it.

We’ve been reading reddit threads. And we saw this one: “My company has started time tracking 😭😭😭 …It sucks because there’s so much mental work that’s not really ‘work.’ I’m feeling pressure to log 8 hours a day. It’s a recipe for burnout for me, I know this.” First - let’s say this clearly: You’re not wrong for feeling this way. Time tracking, as it’s been rolled out in a lot of companies, has failed people. Not because it’s inherently bad - but because it’s often: - introduced without context - used as a measure of “effort” instead of clarity - enforced with rigid hours, not flexible thinking - turned into a way to prove you’re working instead of understanding your work That’s not what it was supposed to be. And it’s definitely not what we built Everhour for. We’ve talked to hundreds of teams - agencies, dev shops, product studios - and the truth is: - Everyone’s already tracking time. - Whether it’s in your head, in Notion, in Slack threads, or just in that creeping guilt at 5pm. What formal time tracking should do is lift that mental load off your back. It should show your team: - where projects are slipping - which clients are overusing your time - when someone is quietly burning out - and how to plan better next time, not punish people now We didn’t build Everhour as a “watchtower.” We built it as a tool to help teams work like adults. To bring structure to chaos. To make invisible effort visible - without turning humans into timesheets. So if you’re someone who’s dreading time tracking, or leading a team that’s nervous about it - we hear you. We’ve been on both sides. If you want to do it better, we’re here. Not to sell. Just to talk about a better way. —The Everhour team 🟦 P.S. If you’ve had a good or terrible experience with time tracking, we’re listening. Drop a comment - these stories are why we build.

The average professional now spends 20+ hours a week in meetings. And over half of them say those meetings aren’t even useful. Let that sink in. According to Fellow’s 2024 State of Meetings report (https://lnkd.in/djjfbmEm): → 67% of people attend more meetings than last year → Only 11% of companies actually measure meeting ROI → And the most common meeting feedback from employees? “It could have been an email.” The scariest part? You don’t just lose time. You lose money - fast. 10 team members in a 1-hour weekly meeting = $50K+ per year Just to “align.” And most companies never see that line item in a budget. What happens when you do track it? You start asking better questions: → Do we really need 8 people in this call? → Is this task moving forward - or just circling? → What would happen if we cut this meeting in half? Meetings aren’t going away. But wasteful ones can. The first step? Track how much time they cost. Not in your head - in your time tracking tool. We built Everhour for exactly this. No extra clicks. No micromanaging. Just visibility where it matters. Try it here: https://everhour.com

Most people think time tracking is about control. Turns out, it’s more about clarity. Joeri Aerts didn’t just try time tracking - he studied it. As a PhD researcher, he logged every minute of his day for three months. Not to optimize. To understand. What he found was uncomfortable: → We dramatically overestimate how much time we spend on real work. → Deep work feels longer than it is. Meetings feel shorter than they are. → And memory? Totally unreliable as a performance tracker. His conclusion? Time tracking isn’t about productivity hacks. It’s about facing the gap between what we think is happening and what’s actually going on. That gap is expensive. For solo operators. For teams. For entire organizations. So if you're leading a team and you don’t have a feedback loop tighter than “end of month surprises” You’re probably leaving time and money on the table. Full read here: https://lnkd.in/gtnGkuxS If this hits a nerve, try Everhour: https://everhour.com Track time inside the tools your team already uses. Low friction. High clarity. See what’s really going on.

Async Teams on Trello: Stop Losing Billable Hours You’ll Never See Again Nebular builds software with a fully async, distributed team. No meetings. No micromanagement. No office. And still - they know exactly how much time is going into every project. How? They use Everhour directly inside Trello. No extra logins. No switching tools. No forgetting to track time until Friday night. They used to patch it together with Toggl or even spreadsheets + Pomodoro timers. Guess what happened? Time got lost. Billables slipped. Data was unreliable. Now, they click a timer on the Trello card they’re already working in. They get detailed reports with exactly the columns they need. Projects sync automatically. No “setup time,” no busywork. Just clean, reliable time data. Which means: Better forecasting. More accurate billing. Fewer end-of-month surprises. If you’re managing an async team - or even just juggling client work across Trello - why keep guessing? Your hours are too valuable to go untracked. https://lnkd.in/dVjHfUQk

Clients Want Transparency. Your Timesheets Shouldn’t Make That Hard. If your agency sells time, your clients should know where it’s going. That’s exactly how Marc de Groot sees it. Marc runs De Groot Online Consultancy, a digital marketing firm in the Netherlands that does things most agencies don’t: → Deep analysis before every engagement → SMART goals for every client → Real results - like a 5x increase in organic traffic But transparency isn’t just about results. It’s about showing how you got there. That’s where Everhour came in. Marc’s team tracks every hour inside Asana - no switching apps, no messy spreadsheets. → Clients get a clear breakdown of time spent → The team improves task estimates based on real data → Management sees exactly how long jobs actually take No fluff. No surprises. Just the most usable timesheet software for small businesses that care about showing their work - and protecting their margins. Want to stop guessing and start knowing where your time (and money) is going? Start with the same tool De Groot Consultancy uses daily. https://lnkd.in/d8684DtV

“We Were Charging $500 - and Earning $5/Hour. Here’s What Fixed It.” This is what no one tells you when you’re running a client services business: Your pricing can look solid on paper - and still bleed margin quietly for months. That was the situation for Kenny Lange, founder of PHNX21creative. His agency offers full-stack marketing services on monthly retainers. $500/month clients seemed profitable - until they weren’t. They were burning way too many hours per client. Without realizing it, the team was earning the equivalent of $5/hour on what should have been a solid, scalable retainer. So what changed? → They switched to Everhour as their time tracking tool inside Basecamp 3. → Tracked hours became crystal clear, mapped directly to projects and clients. → Real-time visibility on where time - and money - was actually going. No spreadsheets. No extra tools. Just accurate time data right where the work happens. Here’s what that unlocked: → Cleaner margins per project → Faster reporting for Kenny as the agency lead → Less guesswork, more profitability The result wasn’t just “better time tracking.” It was smarter pricing, fewer leaks, and higher confidence in how the business runs. full case study: https://lnkd.in/dNBSRCAg If you’re running Basecamp and still tracking hours manually - or worse, not at all - you’re flying blind. How much are you actually earning per hour of work? And how long will your margins keep shrinking before you find out?

Transparency Isn’t a Vibe. It’s a Profit Strategy. When you run a remote agency, trust is your currency. Ryan Aker, founder of RCA Web, gets this. His web dev and consulting shop runs lean - all-remote, 100% U.S.-based- and thrives on transparency. But not the vague, marketing-deck kind. We’re talking line-item, task-level, timestamped transparency. The kind that shows exactly where hours go, what got done, and what didn’t. That’s why Ryan built his workflow around GitHub Issues - and plugged Everhour directly into it. Now every pull request, bug fix, and sprint is tracked down to the minute. Clients can see the work. No chasing down time logs. No “Can you explain this invoice?” emails. → Fewer billing disputes → Faster approvals → Less admin overhead → Better margins Transparency isn’t just about being “nice.” It’s about reducing friction between work done and money collected. And when your agency lives on project-based income, every delay in trust… costs you. If your team’s already living in GitHub, this is worth looking at. https://lnkd.in/dt_b4jhD

How Much Client Work Are You Giving Away for Free? Creative agencies lose money in the same quiet way. → You estimate 20 hours. → The team works 40. → You invoice for 20. → You eat the margin. Why? Because without time tracking software, you’re just guessing. If you’re running a creative agency and not using time tracking tools, you’re not staying flexible - you’re staying blind. Everhour time tracking answers questions like: → Which clients are profitable? → Where does our team’s time actually go? → How much are we losing to internal churn and scope creep? This isn’t about control. It’s about visibility, and visibility = margin. If you care about project profitability, client retention, and team bandwidth, it’s time to stop winging it. → Try Everhour’s time tracking free for 14 days for your creative agency and stop giving away your work for free. → Track billable hours. → Get clear reports. → Price smarter. You don’t need to squeeze your team. You just need to know where your hours are going. https://everhour.com/

Every time a project blows past budget, someone says the same thing: “We didn’t expect this.” But here’s the truth: → You could have seen it. → You should have seen it. → You just weren’t tracking the right data. Project budgets don’t get wrecked in one dramatic moment. They quietly unravel - hour by hour, task by task. → Unbilled work. → Extra revisions. → Scope creep with no paper trail. → Overtime logged too late to fix. If you’re responsible for the budget, this should keep you up at night. What saves you? Cost tracking that talks back. → Budget vs actuals - live. → Alerts when costs cross red lines. → Clear reporting that tells you where the money’s going. No fluff. Just control. The smartest project leads don’t wait for finance to deliver bad news. They watch it unfold live - and course-correct early. If you’re managing budgets, and all you get is a spreadsheet after the fact… You’re flying blind. Would you bet your profit on a guess? https://lnkd.in/d5pg95i2