There is someone I have to work together and we both work remotely. I'm a data scientist and he is a product manager. This person appears to be always busy. His Slack status is either on a huddle or on a meeting. He is probably having more than 10 meetings a day lol. When I want to talk about something with him, he asks me to set a meeting on calendar at weird times like 2 days later, but we can actually solve the problem right at that time in couple minutes.

Normally I don't give a shit, but I don't like his attitude recently. He says stuff like "I'm focused", "Don't be distractive" bla bla. He also said that "You are not working at all" because I'm managing my time in a more flexible way. I think he will try to get rid of me soon. I have no idea how to deal with this. Does anyone had to work with this type of person before?

There's a lot of doom and gloom on reddit and elsewhere about the current state of the job market. And yes, it's bad. But reading all these stories of people going months and years without getting a job is the best way to ensure that you won't get a job either. Once you start panicking, you listen more to other people that are panicking and less to people who actually know what they're talking about. I'm not claiming to be one of those people, but I think my experience might be useful for some to hear.

A quick summary of my journey: Worked for 5 years as a data scientist in Europe, moved to the US, got a job in San Francisco after 9 months, was laid off 9 months later, took several months off for personal reasons, and then got three good offers after about 2 months of pretty casual search. I've learnt a lot from this process though, and based on what I'm reading here and other places, I think many could benefit from learning from my experience. And for those with fewer years of experience reading this, you're definitely in a more difficult position than I was, but I still think many of my points are relevant for you as well.

Before I get to the actual advice, I want to flesh out my background a bit more, if you’re interested in the context. If not, feel free to skip the next couple of paragraphs.

I moved from Europe to the San Francisco area in the fall of 2023, after having worked as a data scientist for about 5 years at a startup. I did not consider myself a very talented DS at all, so I was very worried about not being able to find a job at all. With waiting for a work permit and being depressed for a while, it took me about 9 months before I started working, meaning that the gap on my resume kept growing while I was applying. I also did not have any network in the US, and had not had an interview for over 5 years, let alone one in the US interview culture.

After struggling for months, I eventually got two offers in the same week; both came through LinkedIn, one through a cold referral ask, the other through reaching out to the HM directly (more on this in the “Referrals are great, but not necessary” section). I accepted one and worked there for 9 months before being part of a layoff. I then took about 4 months off before starting to apply seriously again (so yet another resume gap), and this time got three offers, two of which were remote. And I want to reiterate - I’m not a great data scientist; not at all naturally inclined to do well in interviews; and I’ve absolutely bombed a lot of them. But I feel like I’ve really understood now what it takes to do well in the job market.

So, let’s get to the meat of this: My learnings from two (eventually) successful job search journeys:

1. Put yourself in the hiring manager’s shoes!

This point is a bit fluffier than the rest, but I think it’s actually the most important one, and most of the other points follow directly from this one. I’d advice you to put aside your own feelings around how grueling the job search is for the job searcher, and think about this for a moment before moving on: It has never been harder to find a good candidate for a position. Every job posting gets bombarded with applications the moment it’s posted, most of which are either fake (not a real person), severely unqualified, ineligible for the job (e.g. requiring visa sponsorship), or obviously AI generated. Also, be mindful of what the goal of the hiring manager is: Not to find the best possible candidate for this position - that’s basically impossible for most jobs out there due to the volume of applications - but to find someone who is eligible to work, meets the technical requirements, is excited about the job, and is likely to accept an offer. And, most importantly, they want to achieve this while minimizing the number of candidates they interview. That’s really, really difficult. So my first advice is: Feel empathy with the hiring manager! They’re not enjoying this process either. Your approach to the job search should be to help the hiring manager realize that you’re a great fit for this role.

2. Only* apply for jobs that were recently posted

From point 1, this should be obvious. Given the flood of applications, sending an application as soon as the job posting is opened dramatically increases your chances of your resume being read. Ideally you should apply within a day or two of the posting. *However, if you have (or can get) a referral, or your background aligns with the position very well, you should still apply (one of my offers were in this category), but you should also try other ways to boost your visibility in this case (see point 4).

3. Only apply for jobs that actually interest you (or that you can at least make yourself interested in)

This might be a controversial point, and I’d be interested in hearing your thoughts on this! But this was the insight that made the largest impact on my job search. When I first started searching, I was filtering jobs by whether or not I was somewhat qualified, and applied for every job where I thought I might pass the bar for being considered. In my first few months of the search, I probably applied for 5-20 jobs per day. I did spend a bit more time on the ones I was more interested in, but not a significant amount. This approach led to a lot of rejections, some recruiter calls that wen’t tolerably well, but rarely did I progress past the HM interview, if I even got there.

Once I changed my approach to only consider jobs that interested me, my mindset changed fundamentally: I spent much more time on each application because I genuinely wanted to work there, not just anywhere. The process became more fun - I was more motivated to tailor my resume, send in my application quickly, reach out on LinkedIn, and prepare for the interviews. Also, as mentioned in point 1., one of the main things a recruiter and hiring manager are looking for is someone who actually really wants to work there. When the recruiter asks you why you applied for the position, your answer (while it can be prepared in advance) should be genuine, and you should show that excitement.

4. Referrals are great, but not necessary

As mentioned in my background, I had no contacts in the US job market, but I still got 5 offers over the course of 1.5 years. Three were from cold applications, one from a LinkedIn-sourced referral, and one from reaching out to the HM on LinkedIn. So, while a standard application can definitely be enough, there are things you can do to increase your chances dramatically even without a network. I’ll briefly describe the two methods that has worked for me:

a. Ask for referrals

A lof of people sympathize with you in your job search, and even if they’re not the hiring manager, they also want the position to be filled. In addition, most people enjoy helping someone else. Keep in mind though: You have to meet them halfway. Make it easy for them to help you. Here’s an example of a message I received that, while very polite and polished, did not make me eager to help this person:

My name is XXX nice to meet you! I currently am a Chemical Engineer at 3M and have a passion for sustainability and I came across you and your previous company YYY.

I would love to have a chance to meet you and and discuss what type of work you were involved in, and what your honest experience was like at YYY. Let me know if you would be willing to. Thanks!

For one, it’s not clear what their goals are. I assume they are fishing for an eventual referral, but I don’t want to meet with someone if they’re not upfront about why they want to meet. Secondly, they’re setting the barrier way to high: They’re asking for a call to discuss my experience at a company I no longer work for.

Not to tout my own horn here, but here’s an example of a message I wrote which later ended up in a referral, and eventually a job offer:

Hi XX,

I was wondering if I could ask you some questions about what it's like to work with analytics engineering at YY? An AE position was just posted that looks very interesting to me, but with a somewhat different description than a typical AE role.

Thanks!

In my opinion, this works because it makes it clear what I want (at least for now - I ask for a referral later in the conversation, but only after I’ve clearly shown my interest and appreciated their help), and most importantly, I make it easy for them to engage. All they have to say is “Sure!”.

b. Contact the hiring manager

There are lots of posts on how to efficiently use LinkedIn in your job search, so I won’t go into technical details here, but if you can find the hiring manager (or recruiter, though my success rate there is lower) on LinkedIn, try engaging with them! For one of my offers, I found that the HM had made a post on LinkedIn a couple of days before about the job opening, but there was very little engagement. My comment was simple - two sentences, very briefly stating my relevant experience, and that I've already applied.

It’s worth repeating: Your goal is to help the HM see that you are a good fit for this role, while being mindful of their time. The opposite of that is comments like this:

Hello! I am interested and would love to know more on this. I have a lot of experience in chemical engineering and data analysis, so I am very excited about this role. My email address is:

This puts the burden on the HM to reach out to them, and to the HM, does not show any excitement about the role. From the HM’s perspective, if they were actually excited, they would have put in more effort.

5. Optimize your resume, but not for the AI

Your resume is (most likely) not being filtered by an AI, so don’t write your resume to optimize it for the AI! Obviously I’m not a recruiter so don’t take my word for this, but I’ve seen plenty of writing from people who are not recruiters talking about AI filtering out candidates, and plenty of writing from actual recruiters saying this is not true (e.g. , who also co-hosted the excellent podcast , which was very helpful in my job search).

That being said, do optimize your resume. How to do this has been repeated ad nauseum in other posts, so I’ll be brief: Most importantly, every bullet point needs to show impact. Secondly, tailor your resume to the job description, for two reasons: One, obviously, to show that you can do the job. But secondly, to show that you are interested enough in the job to actually spend time on tailoring your resume! In the current state of AI-built resumes flying all over the place, an easy way to stand out is by showing you put in an effort.

6. Prepare well for interviews

This goes without saying, so I’ll just focus on the learnings that have been most useful to me. First, have your one-minute pitch about yourself locked down, and try to connect it to the company’s mission and values as much as you can (I typically gave the same intro in every interview, and then ended it by connecting my experience and goals to what the company is doing). Secondly, really take the time to prepare for the behavioral interviews. I’ve found practicing with an AI on this to be very useful - I’d paste in the JD and some info about the company, and ask it to come up with potential questions I might be asked, to which I prepared and wrote down answers for. And third, for technical interviews, two pieces of advice: First, “Ace the data science interview” - it’s expensive, but absolutely worth it (I think chapter 3 on cold emails is quite outdated, but the rest of the book is gold - especially the product sense chapter and the exercises at the end of it!). Second, if you bomb a technical interview because you were asked about things you just didn’t know, or the coding problems were too difficult - then you probably wouldn’t have enjoyed the job anyways!

7. Be excited!

It’s been somewhat of a red thread through this whole post, but it bears repeating at the end: Be excited about the position you’re applying and interviewing for! And if you’re interviewing over video, be doubly excited, as emotions don’t transmit as well through a screen. Smile as much as you can, especially in the first few minutes. This really makes a difference - it makes the interviewer more relaxed and excited to interview you, which in turns can make you more relaxed and perform better. Show the interviewer that you want to work with them. If you are excited about the role, it will also be easier to come up with good and genuine questions at the end that shows the interviewer that you’re serious about the role.

If you’ve read this far, thank you so much! I would love to hear your thoughts or disagreements, or if you think I’m totally missing the mark on something. I’m actually mostly writing this up for my own sake, so that the next time I’m applying for jobs I can do so with confidence and manifest success.

What % of your role is convincing stakeholders to act on your recommendations? Do you like that part, and how did you learn to do it well? Or are you in an environment where good analysis & models naturally leads to implementation?