Scheduling Software Built For Coaches

CoachVantage scheduling offers several advantages:

• Save Time: Eliminate the time-consuming back-and-forth communication for scheduling sessions. Clients can book sessions directly from the client portal, freeing up your time to focus on coaching.
• Increased Client Convenience: Offer your clients a 24/7 self-service booking option. They can view your availability and book sessions at their convenience all from within a secure client portal.
• Improved Client Engagement: Clients feel empowered to take ownership of their coaching schedule, fostering a more proactive approach to their coaching journey.
• Reduced Booking Errors: The system eliminates the possibility of double-booking by automatically managing your availability.

Absolutely! CoachVantage lets you create booking pages for one-off ‘events’. An ‘event’ could be a Discovery Call, a Pre-consult Call, a virtual yoga session, etc. You can embed your booking page to your website or you can copy/paste the booking page URL to your emails / social pages, etc.

We’ve purposefully designed our Scheduling feature to support the creation of booking pages that can be used to replace stand-alone scheduling tools like Calendly or your website’s inherent scheduling functionality.

The benefit of using CoachVantage Scheduling is that we automatically create a contact record in your account once a booking is made. This means you can seamlessly invite the prospect to sign up to your coaching program from within your account and use CoachVantage to manage the coaching journey.

You won’t need to manually transfer contact records from a stand-alone scheduling tool to a coaching platform, which is a common pain point in coaches’ workflow. CoachVantage solves this problem by enabling a seamless and professional transition to convert a prospect to a coaching client. You truly have everything you need in one place!

Yes! CoachVantage Scheduling allows you to set your preferred working hours and even create buffer times between appointments if needed. You can also block out specific days or times when you're unavailable for coaching. This ensures your schedule reflects your availability and avoids conflicts.

You can set up as many ‘Availability Types’ as you wish in your account and apply the respective Availability Type to whichever coaching program or event you desire.

For example, if you wish to carve out Mondays to Wednesdays between 9am - 1pm for Discovery Calls only, then you’ll create an Availability Type with this specific setting and apply it to your Discovery Call booking page. If you’d like to have coaching sessions with your clients only from Thursday to Friday between 9am to 5pm, you can set up antoher Availability Type for this and apply it to your coaching programs for all clients.

If you don’t bother about this and just want a single Availability Type for your work week Monday to Friday between 9am to 5pm and use that for all your programs and events, that’s possible too.

Whatever your preference, whenever a booking is made, that time slot gets removed from all Availability Types so you’re never double booked.

Yes! CoachVantage offers powerful calendar syncing capabilities with calendars including Google Calendar, iCal, Outlook and Office 365. This ensures all your coaching sessions booked through CoachVantage are saved in your external calendar.

When you create personal appointments on your external calendar, CoachVantage will block off the busy time slots from your CoachVantage booking page. Those busy time slots in your personal calendar will not be made available on your CoachVantage booking page.

Appointments that are created in CoachVantage will also be ‘pushed’ and saved to your external calendar so that you have easy reference to your coaching appointments or other bookings made through your CoachVantage booking pages.

At this time, CoachVantage Scheduling supports one-on-one bookings only. Multi-person or group event bookings through a single scheduling link are not currently supported.

For group coaching, you as the meeting organizer can schedule a session for your Group Program and CoachVantage will automatically send the invitation to all enrolled members.

Yes. CoachVantage makes it easy to track missed coaching sessions and record why they didn't take place.

If a client doesn't attend a scheduled appointment—or you're unable to make the session—you can mark it as a Missed Session and record the reason for future reference. Missed sessions and their reasons are visible to both you and your client, providing transparency and a clear history of your coaching engagement.

You can also choose whether the missed session should count toward the client's coaching package or be treated as a discretionary "free pass" and excluded from the session count. This gives you the flexibility to manage no-shows and cancellations according to your coaching agreement and business policies.