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Priority-Zero isn't for everybody.
To save you time and avoid possible disappointment, please check below to see if you qualify.
Are you serious about getting organised?
Do you need one everyday tool to manage everything in one place?
Do you need to know exactly how much work you have before taking on more?
Do you need to be across all of your commitments, including all your calendars, in one view?
Do you need a better way to create accurate quotes based on your project scope?
Do you bill by the hour and worry you might not be capturing all your time accurately?
Do you need a faster way to create date-ranged invoices for your clients?
Do you need a reliable way to prevent scope creep on your projects?
You qualify. Welcome.
Priority-Zero was built for people like you. Have a look around.
Hmm.
Based on your answers, Priority-Zero may not be for you. You're welcome to continue having a look if you like, but we'll understand if you decide not to.
Structure, discipline and clarity for independent professionals
This is where everything comes together, and finally starts making sense.
Identity → One place for all the people you are.
Organisation → Everything where it's needed.
Efficiency → Making the most of what you have.
Collaboration → Focused and transparent.
Communication → The key to understanding.
Community → Cooperation, sharing ideas, offering and receiving help.
Priority-Zero brings your projects, time, and calendar together in one system. See how it works below.
Identity
One place for all the people you are.
Whether it's the demands of work, the pull of a creative passion, or precious time with the people and commitments that matter most, manage it all in one place. Priority-Zero gives each part of your life its own OCP (an Organisation, Category, or Persona), so they coexist, with clear lines of separation.
Priorities
The liberating power of lists.
Just creating a list of projects that stretch across your entire life can be a refreshing exercise that gives you visibility and clarity. Then, arranging everything you need and want to do in order of importance is the first step in making a plan of action.
Planning & scheduling
One view for everything.
Priority-Zero's integrated Activity Calendar brings all your activities (work, creative and personal) together with all your events and meetings from your Outlook & Google Calendar accounts. Not only does that give you a complete overview of everything, but when you give someone an availability link, the times they see are times you're actually available.
Organisation
Everything within reach.
Detailed notes, links and the ability to attach files and documents securely in your own OneDrive and Google Drive accounts at project and deliverable level means that everything is always right where it's needed most.
Efficiency
Make the most of your time.
Improve the way you spend your time by recording where it all goes. Record billable hours per deliverable per project, for easy invoicing. Compare estimated time with actual time spent to improve future quoting accuracy. Billing linked directly to your Xero account helps keep everything in sync.
Collaboration
Focused and transparent.
Structured, transparent and interactive team projects keep everyone's focus on the goal, without distractions from peripheral chatter. Start a project by finding collaborators in the Directory, or invite colleagues directly by email.
Communication
The key to understanding.
Publish and share notes, ideas, proposals, or an entire novel chapter by chapter, with individuals or a wider audience. Gather what you need through custom forms. Hand someone a link to book a time in a calendar that's fine-tuned by your actual schedule. Send meeting requests to anyone with an email address. It's all here, ready to go.
Community
Community isn't just a buzzword.
List yourself by skill in the Directory so others can find you when they need your expertise. Search by skill when you need help with a project of your own. Ask questions, make suggestions, and get involved in the Forum, no matter where you are.
Who is it for?
Built for people like you.
Multiple clients, multiple projects, multiple tools.
Multiple clients, multiple development plans.
Multiple clients, multiple projects, multiple tools.
Single project, multiple team members.
Multiple clients, multiple projects.
Multiple passions, multiple identities.
Auto-quote from estimates, date-ranged invoicing, quote to invoice, credit notes, and Xero.
One-click timers on any project or deliverable, with start and end notes.
Action Stations, The Plan, the Workload Viewer, and Outlook and Google Calendar.
An availability link that knows your real schedule, recurring requests, and Jitsi video.
Publish work as a read-only link, build a page with no website, and run multiple identities.
Planned versus actual time so you stop underquoting, plus downloadable timesheets.
Invite collaborators, delegate deliverables, share files, and run team meetings.
List your skills in the Directory, get found, and join the Forum.
Link Vault, Multiview, a Pomodoro alarm, and the Mood Tracker.
Auto-quote from estimates, date-ranged invoicing, quote to invoice, credit notes, and Xero.
One-click timers on any project or deliverable, with start and end notes.
Action Stations, The Plan, the Workload Viewer, and Outlook and Google Calendar.
An availability link that knows your real schedule, recurring requests, and Jitsi video.
Publish work as a read-only link, build a page with no website, and run multiple identities.
Planned versus actual time so you stop underquoting, plus downloadable timesheets.
Invite collaborators, delegate deliverables, share files, and run team meetings.
List your skills in the Directory, get found, and join the Forum.
Link Vault, Multiview, a Pomodoro alarm, and the Mood Tracker.
Priority-Zero in action
Make it work for you.
"Before Priority-Zero, I didn't really have a system. I was tracking client work in a Word document. The live sessions are what I use most: I send clients a link, they join, and we're literally on the same page during the session. Between the online meeting integration, being able to capture and share coaching sessions with clients almost immediately, and the calendar integration, it's a joy having all my necessary tools in one place. I've also been able to switch from billing per session to billing hourly, which makes things more affordable for my clients. With the features and ease of use I get from Priority-Zero, it'd be tough for a peer to convince me otherwise."
Neville S.
Business Coach
The ability to send unlimited and untimed online meeting requests with Jitsi directly from Priority-Zero is a huge time saver that removes the need to fumble through multiple calendars to get organised.
On meeting requests
Send an appointment link to someone knowing that the available times they'll see are actually times you haven't scheduled anything else. No need to manually update your availability anymore.
On availability calendar
Quickly share ideas, concepts, notes and anything else you like with colleagues, clients or even on social media directly from projects and deliverables in Priority-Zero without having to create separate individual pages. When someone views them, they don't need an account. Best of all, you can cancel viewing access at any time with one click.
On publish and share
Being able to attach files and documents in your own OneDrive and Google Drive account at both project and deliverable level means you'll always have instant access to everything you need, whenever you need it, with the added benefit of knowing they're securely stored.
On file storage
Doing time-billed work for clients and trying to work out how many hours to bill them at the end of the month used to be an absolute nightmare. With Priority-Zero, you record the time you spend on relevant deliverables, and then at the end of the month, all you have to do is select the client and the date range in the billing section, and hey presto, an accurate invoice is ready to send.
On date-ranged invoicing
Use the forms feature when you're scoping projects or onboarding new clients. It's a great way to get feedback from your tribe on social media too.
On forms
With Priority-Zero, zero priority means done.
Frequently Asked Questions
- What can I do with Priority-Zero?
You can manage projects, deliverables, and tasks; track time; plan workloads; create quotes and invoices; collaborate with teams; share published projects via links; and gain insights through detailed reports. - Can I use Priority-Zero for personal projects, interests, and activities?
Yes, Priority-Zero supports private personal task management alongside professional workflows. Personal items stay fully private unless you choose to share specific content using the publishing feature.
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Who is Priority-Zero perfect for?
- The short answer:
- Anyone interested in centralised life and work management, enhanced productivity, better decision-making with insights, effective project-oriented collaboration, simple business financial management, and work-life harmony.
- The long answer:
- Freelancers seeking to manage multiple projects and clients efficiently.
- Solopreneurs building and scaling their business operations.
- Creative professionals managing deliverables and deadlines.
- Remote workers needing to coordinate tasks and schedules effectively.
- Consultants tracking billable hours, quotes, and invoices.
- Coaches managing client development plans, meetings and resources.
- Virtual assistants managing multiple clients and time-based billing.
- Anyone managing both work and life with a need for streamlined organisation.
- The short answer:
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What makes Priority-Zero unique?
- The short answer:
- Priority-Zero stands out because it manages work and life in one platform with an emphasis on practical structure. It includes publishing, integrated billing, deep reporting, a directory for collaboration, advanced workload planning, calendar integration, Google and Outlook sync, cloud storage, team features, meeting and availability management, forms, and a daily plan view.
- The long answer:
- Integrated life and work management in one platform.
- Publish projects and deliverables via unique, shareable links with read-only access.
- Advanced workload planning showing committed hours across the next four weeks.
- The Plan: a dynamic daily action list combining tasks, meetings, and reminders.
- Auto-quote generation from billable deliverables and integrated invoicing.
- Date-ranged invoice generation from recorded time by client.
- Directory for finding and being found by other independent professionals.
- Meeting requests and availability calendar powered by Jitsi.
- Form designer for client intake, feedback, and scoping.
- File attachment through Google Drive and OneDrive at project and deliverable level.
- The short answer:
- How do I stop undercharging for projects?
Undercharging is usually a result of vague scoping and memory-based estimating. Priority-Zero provides a framework to track actual time against defined deliverables, allowing you to price future work based on historical evidence rather than guesswork. - What is revenue leakage in professional services?
Revenue leakage refers to profit lost from forgotten billable hours and untracked scope changes. Priority-Zero reduces this by tying time and billing directly to project deliverables, so recorded work is far less likely to fall off the final invoice.
