SC holds most function and meeting space in the major hotels located near the convention center. The space is made available to contracted exhibitors through a process that begins in February of the conference year.
For companies that also submit a sleeping room block request, we attempt to locate as many of those rooms as possible within the same hotel.
Requests Open
16 Feb 2026
Requests Close
6 Mar 2026
Allocations Received
13 Mar–15 May 2026
If you’re an exhibitor with a signed contract review the information below.
SC26 has a tiered system based on each exhibitor’s accumulated SC exhibitor priority points. This will be used to ensure a fair distribution of these rooms by limiting the number of rooms that may be requested.
Priority Point Rules
Tier Level
Room Cap
Tier 1 (14,000+ points)
15
Tier 2 (10,000-13,999 points)
10
Tier 3 (7,000-9,999 points)
5
Tier 4 (4,000-6,999 points)
2
Tier 5 (0-3,999 points)
1
The assignment of the function space will be made by an authorized SC contractor in an iterative process according to each exhibitor’s accumulated SC exhibitor priority points and past history of usage.
Notifications will be sent through the end of May as offers of space are accepted. Once all requests have been processed, SC will release the assignments to the hotels who will then work directly with exhibitors on details and subsequent catering and A/V contracts.
SC26 will make a best effort attempt to meet your priorities for hotel proximity, function space layout/use, and most importantly, occupancy.
There may be a penalty for reserving function space and then not using it. Deadlines and details will be provided to all exhibitors holding signed agreements with SC26.
Cancellation fees for function space will be billed by Hall-Erickson as part of your SC26 account. Cancellation fees are applicable to exhibitors once function space is accepted.
The cancellation of any function space reservation will result in a cancellation fee of $100 per function room per day.
If you are interested in securing function space please submit your request no later than March 6, 2026. The submission system does require that you establish a login account in advance.
16 FEB 2026
Exhibitor Function Space Requests Open
6 MAR 2026
Exhibitor Function Space Requests Close
13 MAR–15 MAY 2026
Exhibitors Receive Allocations
Contact the committee with any questions about Exhibitor Function Space. We’d be happy to help.
For exhibitors who need 10+ rooms. Exhibitors who need less than 10 rooms can use the regular housing reservation process.
