Michael.team by Michael Sliwinski

📝 On September 9 `26 I am…

2026-09-09T00:00:00+00:00

…back from summer holidays and my yearly August sabbatical. Already with very ambitious plans for the rest of the year!

Note: this is my “now page” where I share what I’m up to now.

Working on Nozbe:

Just introduced a simpler Sidebar with more customizations and our customers love it!
Preparing to re-record some of the app walkthroughs and improving onboarding and out-boarding experience. Also published a video how John Siracusa of ATP should be using our app
Beacause sub-projects suck we are redesigning (and modernizing) the main part of the app to better and cleaner display Project Sections and Task list (with great multi-line support)

…and when I can, I’m also:

Finished my new Journaling shortcut version 5, Clipboard Manager (called ClipCut) and Presentation generator (called Keynoter) but because of the Shortcuts functions problem in iOS27 I’m holding off publishing them.
In the meantime, I’ve also published several Shortcuts hacks, like: making iPhone speak, formatting lists or selecting multiple options
Back to regular podcasting - Nadgryzieni tonight after Apple iPhone Event and every Friday at 9am Central European Time as well as preparing new episodes of NoOffice podcast as well as The Podcast.

…and privately:

Had a great time in Sweden 🇸🇪 and Finland 🇫🇮 with my family and our friends in two RV/Campers - it’s our yearly tradition now!
Read two more John Grisham’s books - “A time to kill” and “Runaway Jury” - more on that soon!
Planning my other family trips this autumn as both my wife’s and my parents will be celebrating 50th wedding anniversaries!

⭐️ Why I bought another iPhone Air before iPhone 18…

2026-09-08T00:00:00+00:00

Tomorrow’s going to be the iPhone Day as Apple will supposedly unveil the new iPhones series 18… and knowing that, summer before September is the worst time to get a new iPhone. Yet two and a half months ago I bought a new iPhone Air which is going to replace my 1-year old iPhone Air which I totally love. Why would I do that? Well, 5 reasons really:

1. I’m not sure about the iPhone Ultra/Fold… but I love the Air!
2. The iPhone Air will NOT launch tomorrow, so there’s time!
3. I needed more space - 512GB vs 256GB
4. I got a new iPhone Air at a 36% discount… when everything is getting more expensive!
5. I wanted a device for iOS27 testing…
I still love the iPhone Air form factor even if nobody else is buying it!

1. I’m not sure about the iPhone Ultra/Fold… but I love the Air!

On one hand I’m very excited about the launch of the first foldable iPhone as it’s going to be like having both an iPhone and an iPad in a pocket.

However, I have quite a few concerns:

Price - this new iPhone is supposed to be very expensive ($2000-$2500 base price rumored).
Touch ID - it is rumored NOT to have Face ID which I have now on both the iPhone and the iPad and don’t want to live without.
Cameras - well, I don’t need a telephoto camera as I don’t have one on the Air, but paying so much for a phone, I’d want one… I hope at least they’ll keep the same square selfie camera that I love right now…

2. The iPhone Air will NOT launch tomorrow, so there’s time!

According to the rumors, tomorrow’s event will be only about the iPhone 18 Pro and Pro Max, as well as the new foldable iPhone. No base iPhone 18 and no iPhone Air 2… so for me to upgrade to “Air 2” there’s time and until next Spring I want to be rocking my favorite slim iPhone…

The new iPhone Air I got is “gold” version of the white color and it fits my new Pitaka case even better than the old, blue one.

3. I needed more space - 512GB vs 256GB

Which brings me to the space I ordered. Turns out, that despite iOS optimizing storage, 256GB is no longer enough for me. Having a 1TB iPad Pro does that to you. Yes, I could live with it for another year and keep deleting some apps and optimizing space, but I don’t want to. So I decided to get a 512GB model this time.

With the 512GB model I can get more apps, download movies and just have more space for testing things. Now I know that 512GB size is the new base size for me going forward in case I change this phone for a different one at some point…

4. I got a new iPhone Air at a 36% discount… when everything is getting more expensive!

With RAM prices going bonkers, Apple has already raised prices of most Macs and even Apple TV… and tomorrow supposedly they’ll announce a higher pricing for the entire iPhone lineup. However the only iPhone that’s getting cheaper is the Air that apparently nobody wants. Turns out my new iPhone Air that I bought in June was manufactured just one month after my old iPhone Air which means… it was stored somewhere on a shelf the entire year…

To give you an idea a retail net price (without a 23% VAT tax) of a 512GB iPhone Air today at Apple.com in Poland is 5121 PLN (~$1381 at today’s exchange rate) and I bought it new from an official Apple retailer for a meager 3251 PLN (~$877) + VAT so at 36% discount. In the USA this iPhone Air is cheaper than in Poland and priced today at $1199 (without the sales tax) yet I still saved over $300 bucks!

I took this photo after a little over a month of using the new iPhone Air so it has only 39 cycles… and my old one has 282 cycles and the battery health on both is 100%! So I think keeping the iPhone Air charge at max 90% does conserve the battery health! Today, the new Air at 88 cycles is still at 100%.

5. I wanted a device for iOS27 testing…

I was curious about the “refined Liquid Glass” this summer so having a spare iPhone for testing was an added bonus.

Over the course of the summer I was hoping to install the iOS27 beta on my new iPhone Air, but I couldn’t because there is a regression with Shortcuts functions support. I’m pretty scared as tomorrow the Release Candidate will ship and if it doesn’t fix it, I’ll have to stay with iOS26 for a longer while…

I still love the iPhone Air form factor even if nobody else is buying it!

If in June of 2026 I bought a new iPhone Air that was manufactured in September of 2025, turns out really nobody (but me and few other folks) is buying the Air. I’ve been rocking an iPhone Air for almost a year now and I saw very few of them out and about. Most people got either the PRO or the base 17 which is finally recommendable.

I get the fears - only one camera and a smaller battery. People are not wrong about it. I sometimes wish the battery life would be better… however in my home and in the car I’m using MagSafe chargers so it’s not a big deal.

Yet using the iPhone Air every day is glorious. It’s so thin, so light and such a joy to use, that I’m happy its price went down so that for the first time in my life I upgraded my iPhone mid-cycle.

Now, let’s see about that folding iPhone tomorrow…

✅ 🎬 Customizing Nozbe and simplified onboarding experience!

2026-09-03T00:00:00+00:00

My goal with Nozbe has always been to create a simple-to-use as possible productivity app on the Internet. However, in time every “simple” app needs some “advanced” features and as they creep up, they can start becoming a barrier of entry for completely new users. That’s why over the last half a year we’ve tackled the challenge of simplifying the onboarding experience while also giving some additional flexibility and customization for power users. Just watch the video of the new, redesigned “side bar”:

Start with 2 tiles and a list of projects… that’s it!

Before the change, depending if you were a single person signing up for Nozbe or a team owner, you’d either see 2 or 4 tiles. Then we’d also suggest “Favorites” view which you had no idea about and “Followed projects” which you also didn’t really understand. We did the same thing when you invited people to your team.

After the change, everyone gets a simplified view - only 2 tiles - the Priority view - tasks that you’ve marked with a “star” ⭐️ and the Incoming view where you can manage all the tasks that you need to do something about (due, reminders, mentions, delegations…). Then you get a list of all of the projects you have access to and then there’s the More list of additional features which you might later care about.

Now, the power users get a level of customization in Nozbe they’ve never seen before - they can pin as a tile any view from “More” section or any project or even a tag!

I use Nozbe a lot and I have several workspaces so depending on each one I have 2, 4 or even 6 or 8 tiles! Recently in my private workspace I put “Holidays 2026” as a tile because I was spending most of my vacation time in this project so I wanted to have access to it quickly.

Colors, colors and more colors!

Additionally you can change the colors of the tiles. If you don’t want the Priority to be purple 💜 but want it to be red ❤️ instead? No problem. Incoming shouldn’t be orange 🧡 but green for you 💚? Done and done.

Above you can see my very busy tile view in my main “Nozbe” workspace right after I came back from the holidays. You can see how beautiful it looks both in the dark and light mode. I’m more of dark mode kind of guy, but you do you!

We added customizations while making things simpler?

That’s right. And our customers are so happy! We’ve received countless praises for this improvement.

If you want to learn more about how we built the new side bar, head over to Nozbe blog: Nozbe Sidebar Customization – Full Control Over Your App’s Look.

🔗 A hack to create FUNCTIONS in Shortcuts

2026-09-01T00:00:00+00:00

I love Apple Shortcuts and I use them a lot on my iPad, iPhone and the Mac. Some of my Shortcuts are very complex and have hundreds of actions, especially my Journaling Shortcut. In the past I’d use one main Shortcut and if I needed additional options or functionality, I’d build additional “helper” Shortcuts to support it, because the Shortcuts don’t offer any kind of Functions. This means you cannot ask one Shortcut to run only a smaller set of actions several times… or can you?

Function = “Run Shortcut” Action with parameters

The hack to create functions in Shortcuts is to create a set of parameters and later use the action “Run Shortcut” and be able to recognize that this time you don’t want the entire Shortcut to run, but only a part of it. Here’s my example basic Shortcut that supports functions:

Functions - example Shortcut

When you add this Shortcut and open it, you’ll see that it checks if in “Shortcut input” there’s a “Dictionary” passed to it. If it is, it checks if these parameters have a name of a “function” and if they do, it runs the set of actions associated with this “function” and even uses additional “arguments” being passed to it.

When there are no arguments the Shortcut just ignores this part and runs. In my example you can choose one of two different arguments and later you see how it creates the Dictionary with a parameter for function name and a parameter for an argument and passes it back to the same Shortcut.

Shortcuts with functions can grow very fast!

As you can see in my Journaling Shortcut, a Shortcut with many “functions” can grow to a substantial size of many actions. Hundreds of them.

I’ve grown to like writing Shortcuts this way, because I’d rather send people one big Shortcut than a smaller one with lots of small “helper” Shortcuts as functions.

The problem with iOS27 beta…

In two weeks iOS27 launches and I tested my bigger Shortcuts on a test iPhone with iOS27 installed and there is a huge regression of how iOS27 treats the “Run Shortcut” action compared to iOS26.

In iOS26 when you choose a huge Shortcut to run using “Run Shortcut” action, it runs immediately, while in iOS27 beta 8 (just checked!) it thinks for a few seconds (5-10 seconds!) before it runs this huge Shortcut. I hope this behavior doesn’t stay this way because it effectively kills this “functions hack” for Shortcuts and makes my huge Shortcuts unusable. I filed a feedback to Apple about it.

At the time of this writing I’m not upgrading my main iPhone Air or iPad Pro to iOS27… and I’ll update this post when this changes.

Do you like the way I create “functions” in Shortcuts?

If you’ve been wondering how to create “functions” in Shortcuts, here’s how I do it. Hope it helps and if you’ve got any other suggestions how I should approach functions in Shortcuts, do let me know!

✅ 🎬 John Siracusa of ATP should manage feedback in Nozbe

2026-08-17T00:00:00+00:00

A year ago I sent this video to John Siracusa trying to convince him to use Nozbe for his feedback gathering for the ATP.FM show. I love the ATP (Accidental Tech Podcast) show and I’m a paying member and in one of the members’ special episode: Insider: Making of the show one of the hosts - John Siracusa explained how he was emailing himself to manage feedback for the show - I tried to convince him to use my app instead:

Nozbe has great email support

My main argument was that because Nozbe has amazing email support (you can forward emails to your account, a project, section or even a task) he could use my app not only as a to-do app but as a feedback gathering mechanism.

Actually, the email-to-task feature is one of our killer features in Nozbe and our customers really love it. They depend on it. They even use Nozbe-generated email addresses to subscribe to services or newsletters.

Some customers use such email addresses as a way to “integrate” other apps with Nozbe. In their specialized apps they put these emails for notifications - so when their app does something, the notification automatically creates a task in Nozbe. I think it’s brilliant.

Here’s what I’m talking about in the video:

0:00 Introduction
1:17 Nozbe overview
2:07 New project for feedback
3:25 Quick add on Mac or Windows
5:10 Mobile app and Share sheet
6:19 Email integration with Nozbe
8:05 Managing a project with sections
9:48 Advanced features and tags
10:50 Summary and recommendation

John ultimately didn’t give it a try…

I sent this video privately to John via Mastodon and he wasn’t convinced. However, now that I think about it, I’m not sure he watched the video until the end to really appreciate the email integration. After all, I started with basic to-do stuff and only in the 7th minute showed the email integration. Maybe I lost him in the process…

Anyway, I decided to post this video here because maybe he didn’t like this idea but maybe you are in John’s shoes and are also gathering feedback from many places and you might take advantage of my walkthrough.

It call can be done with a free Nozbe account!

The email integration is available to free Nozbe account users as well, so what I’m showing in this vide can be done completely for free as Nozbe is free for up to 3 active projects and 3 people on your team.

So in theory all three co-hosts could manage their ATP podcast with Nozbe… one can dream!

🎧 The Podcast #226 - Top home office gadgets

2026-07-30T00:00:00+00:00

Me and my Nozbe team all work from our homes. We’re a completely remote company. I’ve been tweaking my home office almost every year since 2008 and documenting it on my blog. Today I’m letting the AI co hosts to analyze the top 10 gadgets that make my 2026 home office a great place to work for me. As always, after listening, I encourage you to check out my detailed list and all the links in my original post.

🎙️ Listen to “Top home office gadgets”

📝 Show notes:

My essay of top 10 gadgets for 2026
Or history of my home office from 2008

🟣 Apple Podcasts
🟡 RSS
🟠 Overcast

💌 Sub-projects suck (and I have the research to prove it)

2026-07-29T00:00:00+00:00

For 19 years I’ve been refusing to add sub-projects and sub-tasks to Nozbe. Customers left us over it. Many came back. Turns out four decades of research quietly agree with me…

Note: this is a transcript of the email Newsletter I sent to my 1500+ subscribers a while back. If you want to be one of them, sign up for my free Newsletter. You can unsubscribe anytime! or if you use LinkedIn, you can subscribe there, too!

🌳 The feature everybody asks for

“I’d switch to you tomorrow, but you don’t have sub-projects. C’mon Michael, it’s an obvious feature you’re missing!” — I’ve heard this hundreds of times. The answer has always been NO. Not because it’s hard to build, but because I’ve watched what happens to people who get it.

🧾 A hierarchy is a decision machine

Every time you add a task: “where does this belong?” Every time you look for it: “where did I put it?” Building the structure feels like progress — it isn’t. It’s a tax you pay forever.

🐢 Deeper means slower and more wrong

Computer scientists have been testing broad and shallow versus narrow and deep since the early eighties. Kiger (1984) gave people the same 64 items arranged five ways: time and errors both went up as the structure got deeper.

⏱️ And it breaks exactly when you’re busy

Wallace, Anderson and Shneiderman (1987) put users under time pressure. The ones on the deep tree made 96% more errors and took 16% longer. Which is, let’s be honest, when you actually use your to-do app.

📁 What people do when nobody’s watching

Bergman and colleagues (2010) had 296 people retrieve their own real files from their own real computers. Average depth: 2.86 folders. Given total freedom, humans quietly go flat.

🧠 Your head holds four things — not four levels

Miller said seven plus or minus two. Cowan (2001) revised it down to about four chunks. Every level you traverse eats some of that budget — on looking for the work instead of getting it done.

🪂 Scrolling is like falling

Social media apps know this. A flat list asks nothing of your memory — gravity does the work. Digging through projects → sub-projects → tasks → sub-tasks feels like climbing.

✅ But breaking things down DOES help

Kruger and Evans (2004): listing the steps cuts the planning fallacy by more than half. And the WHO Surgical Safety Checklist (NEJM, 2009) cut in-hospital deaths from 1.5% to 0.8% — with 19 items on one piece of paper. Not a tree. A flat list.

Decomposition is good, hierarchy is not. That’s why Nozbe solves “sub-tasks” with checklists inside comments — and when a checklist outgrows itself, one click turns it into a project.

🗂️ What we give you instead

Project groups (one project can live in several groups — a tree makes you pick one) and project sections (a vertical Kanban you see in one scroll). Organization without depth.

🫵 Your turn: count the levels

Open your app, find your deepest project, count the levels. How many help you do the work — and how many just help you feel organized? Flatten one this week and hit reply to tell me how it went 🤔

P.S. Feel free to check out my full essay with all the studies and links.

🎙 No Office FM #95: How to Get Things Done in Nozbe in 2026

2026-07-28T00:00:00+00:00

We decided to publish my last webinar as a podcast episode. Whether you’re a daily Nozbe user or a long-time supporter, see how our apps have evolved over nearly 20 years — created with passion and a clear goal: to make productivity simple and effective. I walk you through the latest features of the new version, demonstrate them in action, and share why simplicity continues to be our guiding principle.

Listen to the audio:

Full episode show notes at NOOFFICE.FM/95

🟣 Apple Podcasts
🔵 Google Podcasts
🟡 RSS?c=michaelteam)
🟠 Overcast
🔴 YouTube on Nozbe channel

✔️ ✅ ⭐️ Sub-projects suck — why 19 years of a flat structure made my app better

2026-07-27T00:00:00+00:00

You open a new productivity app and you start getting organized with a hierarchy. Projects. Sub-projects. Tasks. Sub-tasks. This feels serious. This feels professional. You feel in control. Yet when you open my to-do app, Nozbe, you won’t find sub-projects or sub-tasks. For the last 19 years I’ve been refusing to give my customers these features because I’ve felt this added complexity and hierarchy go against the efficiency of getting things done. Turns out my hunch was correct and there’s some actual research behind this.

The feature everybody asks for
Why hierarchy feels so good… but works badly!
40 years of research: deeper means slower and more wrong
How people actually organize when nobody’s watching
Your head holds about four (4) things — not four levels!
Scrolling is like falling… easier than climbing!
But wait — doesn’t breaking things down help?
What we give you instead: groups and sections
You don’t need a task manager but a task do-er

The feature everybody asks for

Over almost two decades of running Nozbe I’ve heard it hundreds of times: “I’d switch to you tomorrow, but you don’t have sub-projects. C’mon Michael, it’s an obvious feature you’re missing!”

The answer has always been NO.

Not because it’s hard to build — it’s trivial to build. Because I’ve watched what happens to people who get it. And here’s my favorite part of the story: many of the customers who left us for an app with a beautiful nested tree came back. Not all of them, but many. Their message was almost always the same — the structure looked great, but it was harder for me to get things done.

Why hierarchy feels so good… but works badly!

Building a structure can feel satisfying. It’s tidy and it feels like progress. When you create “Marketing → Q3 Campaign → Website → Landing page → Copy”, you’ve just spent several minutes producing close to zero results. Worse, you’ve created a permanent tax. Every single time you want to add a task, you now have to answer the question “where does this belong?” — and every time you want to find it, you have to answer “where did I put it?”

A hierarchy is a decision machine. It generates decisions forever. Deciding is exactly what you don’t need when you’re trying to execute.

40 years of research: deeper means slower and more wrong

Here’s what surprised me. Computer scientists have been testing this exact question — broad and shallow versus narrow and deep — since the early eighties, and the results are remarkably consistent.

1. People act fastest with shallow structures.

It started with Miller’s 1981 experiment¹ on menu depth, replicated by Snowberry, Parkinson and Sisson in 1983² in the journal Ergonomics. Then Kiger in 1984³ gave people the same 64 items arranged five different ways — from a narrow tree six levels deep to a broad one just two levels deep. The result: time and errors both increased as the structure got deeper, and the shallowest structures were the ones people liked most.

2. People double the error rate with complex structures.

Wallace, Anderson and Shneiderman (1987)⁴ added the detail that I find most relevant to real work. They compared a broad tree with a deep one, then put users under time pressure. The deep-tree users made 96% more errors and took 16% longer. In other words: the deeper structure works against you exactly when you’re busy — which, let’s be honest, is when you actually use your to-do app.

3. People perceive hierarchical structures… as more complicated!

Jacko and Salvendy (1996)⁵ confirmed again that the hierarchy people build to feel organized is the very thing making their work feel harder. They feel stressed by just looking at it!

Four decades, dozens of studies, one conclusion: when it comes to structure, expand in breadth, not in depth.

Complexity is not neutral. Complexity is a cost you pay every day, forever. The same is true of the structure inside your app. A five-level tree isn’t just prettier — it’s a small ongoing tax on every task you’ll ever create.

How people actually organize when nobody’s watching

Ofer Bergman and colleagues (2010)⁶ asked 296 people to retrieve 1,131 of their own real files from their own real computers, and analyzed all 5,035 navigation steps. The finding: people’s folder structures were shallow — the average file lived just 2.86 folders deep.

Nobody instructed them to work that way. Given complete freedom to build the elaborate tree of their dreams, humans quietly settle on something flat. The researchers concluded that people avoid deep structures because these cost them time!

So when I say Nozbe’s flat structure matches how people really work — this isn’t my opinion. It’s what people do when left alone.

Your head holds about four (4) things — not four levels!

Why does depth hurt so much? Because of a hard limit in your brain. George Miller’s famous 1956 paper⁷ put short-term memory at “seven, plus or minus two.” Nelson Cowan’s 2001 review⁸ revised that down to about four chunks — and four is the number that survived four decades of follow-up work.

Four. That’s your whole working memory while you navigate. Every level of hierarchy you traverse consumes some of it: Which branch was it? Did I file it under client or under project? Was that a sub-project or a section? By the time you find the task, you’ve spent your mental budget on looking for the work instead of getting it done.

Scrolling is like falling… easier than climbing!

There is a reason the most addictive social media apps entice you to keep scrolling. Why not use this pattern for something productive?

A flat project or task list asks nothing of your memory. You scroll. As I like to say: scrolling is like falling — it’s effortless, gravity does it for you.

Contrast that to digging through a structure of projects, sub-projects, tasks, sub-tasks and sub-sub-tasks! It’s quite the contrary. It feels like climbing.

But wait — doesn’t breaking things down help?

Yes. There is research pointing the other way — and it changed how we designed Nozbe.

Kruger and Evans (2004)⁹, in the Journal of Experimental Social Psychology, showed that when people list the individual steps of a task before estimating it, their estimates get dramatically more accurate — they cut the planning fallacy by more than half. The effect was strongest for complex tasks. Breaking work down genuinely helps.

And the most famous example of a simple list changing outcomes: the WHO Surgical Safety Checklist. In Haynes et al.’s 2009 study¹⁰ in the New England Journal of Medicine, across eight hospitals in eight countries, a 19-item checklist cut complications from 11% to 7% and in-hospital deaths from 1.5% to 0.8%.

Nineteen items on one piece of paper. Not a tree. A list. A flat (not hierarchical!) checklist.

That’s the whole distinction, and it took me years to articulate it: decomposition is good, hierarchy is not. You need to know the steps. You do not need a permanent nested structure to hold them.

That’s why in Nozbe we solved “sub-tasks” with checklists inside task comments. You get the breakdown — the steps, the detail, the “what does done actually mean” — without creating a new branch of the tree that you’ll have to maintain and navigate forever. And if a checklist grows too big to be a checklist anymore, you convert it into a project with one click. The structure appears when the work demands it, not before.

What we give you instead: groups and sections

We’re not against organization. We’re against hierarchy. So we gave our users two flat tools:

Project groups — you can group projects together, and here’s the part a folder tree can’t do: one project can belong to several groups. For example “company website” project can belong to both Marketing and Development groups. In a tree, it would have to pick one. Reality doesn’t work that way.
Project sections — a big project can be divided into sections you can collapse, reorder, and move tasks between. Many of our customers use them as a vertical Kanban. Again, it’s structure you can see in one scroll, no digging necessary.

Both give you the organization you actually wanted. Neither adds a level of depth. That’s the trick.

You don’t need a task manager but a task do-er

After all, what is my app for? Its goal is not to help you manage things in hierarchies. It is to help you get them done.

A flat vertical structure does not look as impressive as a nested tree of sub-sub-projects. It doesn’t screenshot as well. It doesn’t win the feature-comparison table on a competitor’s landing page. But it gets the job done — and now I know that four decades of research quietly agrees.

So here’s my challenge to you. Open whatever app you use and look at your deepest project. Count the levels. Then ask yourself honestly: how many of those levels are helping you do the work, and how many are just helping you feel organized about it?

Flatten one of them this week. See how it feels. In almost 20 years of running Nozbe, people have tried to prove me wrong and always failed.

Now I know there’s scientific research that backs me up. Links to the research below.

Miller, D.P. (1981), “The Depth/Breadth Tradeoff in Hierarchical Computer Menus”, Proceedings of the Human Factors Society 25th Annual Meeting, 296–300. Not online, but summarized in detail in this free University of Maryland report ↩
Snowberry, K., Parkinson, S. & Sisson, N. (1983), “Computer Display Menus”, Ergonomics 26(7), 699–712 — doi.org/10.1080/00140138308963390 ↩
Kiger, J.I. (1984), “The depth/breadth trade-off in the design of menu-driven user interfaces”, International Journal of Man-Machine Studies 20, 201–213 — sciencedirect.com ↩
Wallace, D., Anderson, N. & Shneiderman, B. (1987), “Time Stress Effects on Two Menu Selection Systems”, Proceedings of the Human Factors Society 31st Annual Meeting, 727–731 — this is the 96%-more-errors study; also summarized in the free UMD report above ↩
Jacko, J. & Salvendy, G. (1996), “Hierarchical Menu Design: Breadth, Depth, and Task Complexity”, Perceptual and Motor Skills 82, 1187–1201 — journals.sagepub.com ↩
Bergman, O., Whittaker, S., Sanderson, M., Nachmias, R. & Ramamoorthy, A. (2010), “The effect of folder structure on personal file navigation”, JASIST 61(12) — publisher version / free full PDF ↩
Miller, G.A. (1956), “The Magical Number Seven, Plus or Minus Two”, Psychological Review 63(2), 81–97 — free full text at Classics in the History of Psychology ↩
Cowan, N. (2001), “The magical number 4 in short-term memory: A reconsideration of mental storage capacity”, Behavioral and Brain Sciences 24(1), 87–185 — doi.org/10.1017/S0140525X01003922 ↩
Kruger, J. & Evans, M. (2004), “If you don’t want to be late, enumerate: Unpacking reduces the planning fallacy”, Journal of Experimental Social Psychology 40, 586–598 — sciencedirect.com ↩
Haynes, A.B. et al. (2009), “A Surgical Safety Checklist to Reduce Morbidity and Mortality in a Global Population”, New England Journal of Medicine 360(5), 491–499 nejm.org ↩

✅ Customers in 165 countries!

2026-07-15T00:00:00+00:00

Turns out that over 19 years of Nozbe we’ve served customers from 165 countries! Hundred Sixty Five! And these are not just free users, but we’re talking about paying customers. This small stat made my day today.

Paying customers from 165 countries?!

Just think about it - a small, mission-driven, privately-owned company from Poland in Europe, managed and led totally remotely with no physical office to go to… and just 15 people in the core team…

And not only we’ve been successful enough to be serving customers for the last 19 years… But we’ve also been serving paying customers from most of the countries in the world - 165 to be exact!

Seriously, everything’s is possible if me and my small team can do that! I hope you feel inspired.

I’m so proud. This small fact made my day.

Join me for the Nozbe webinar…

Another webinar in the books - I’ve delivered a webinar in 3 languages (English, Polish and Spanish) and the head of customer Support, Iwona, delivered it in German and our newest team member, Mayumi, delivered one in Japanese!

📺 🎬 Webinar - how to get things done in 2026

2026-07-13T00:00:00+00:00

Last week I’ve delivered this webinar to Nozbe Classic users. The idea was to show them that the migration to the new Nozbe is something they should consider. I also focused on reiterating our philosophy and core values - especially Simplicity. Enjoy!

A true international webinar in 5 languages!
German
Japanese
Text of the webinar

A true international webinar in 5 languages!

This webinar was in Englsh but I also delivered one in Polish 🇵🇱 and in Spanish 🇪🇸 and my colleagues - Iwona and Mayumi in German and Japanese respectively:

German

The webinar in German delivered by Iwona:

Japanese

The webinar in Japanese, delivered by Mayumi:

Text of the webinar

In case you’re curious, here’s the script for this webinar.

🎙 No Office FM #94: How to Successfully Implement a New Tool in Your Company

2026-06-23T00:00:00+00:00

Whether you like to click around and explore apps on your own, or you prefer getting a tailor-made system ready to go — this episode is for you. Today, we break down 3 starting paths with Nozbe that will instantly translate into better productivity for your team.

Listen to the audio:

Schedule your DEMO chat with Magda today for free

Full episode show notes at NOOFFICE.FM/94

🟣 Apple Podcasts
🔵 Google Podcasts
🟡 RSS?c=michaelteam)
🟠 Overcast
🔴 YouTube on Nozbe channel

🔗 Make the phone Speak on your behalf!

2026-06-19T00:00:00+00:00

My eldest daughter, Milena, had her wisdom teeth removed and after the operation she couldn’t speak. She was so frustrated! Especially that she is a very talkative person. So to help her out I made this simple Shortcut for her so she could make her iPhone speak on her behalf.

“Speak” Shortcut with history

To make a simple Shortcut to speak on your behalf all you need are two actions: “Ask for input” and later just “Speak” what you just wrote. Great, but if she had to repeat herself, she’d have to write it all over again… and it was then double frustrating, so I added a feature of “history” of phrases she used.

Whenever she’d “speak” something, it’d be saved in a file called “speak.txt” in the “Shortcuts” folder. If she’d have to repeat herself, she’d just not write anything and hit “Done” and a menu would appear with the last 20 things she said in the past. Choose one of the phrases and they’d be spoken automatically.

Get the Shortcut here:

🗣️ Speak

And because my mother tongue is Polish, I also prepared a Polish version:

🗣️ Speak Polish 🇵🇱

Now that I have this kind of Shortcut I realized that sometimes it’s useful when our voice is tired or… if we just want to have fun with the iPhone…

Plus you can see from the Shortcut structure how I approach saving things to a file and sorting lines in an inverted order.

😎 🎬 Ludovico Einaudi - how a piano composer became a rock star

2026-06-17T00:00:00+00:00

A few days ago my wife took me on a trip to Madrid for a concert of my favorite classical music composer - Ludovico Einaudi. What a show it was! And how can a piano composer fill out an entire arena with 10-12 thousand viewers and entertain them for almost 3 hours so that they don’t want to leave and can’t get enough? Here’s how:

The Spanish Christmas Lottery Ad in 2015
How I discovered Ludovico and his brilliant music?
A piano player is a rock star?
Ludovico Einaudi in Apple Park!

The Spanish Christmas Lottery Ad in 2015

In Spain the Christmas Lottery is a big deal and it’s something almost the entire nation participates in. That’s why each year an ad for this event is very important and one of the best ones was the 3-minute short featuring a night watchman called Justino.

The music accompanying this film is “Nuvole Bianche” by Ludovico Einaudi, originally released in 2004. The emotional piano piece became hugely popular in Spain because of that advert and even entered the Spanish singles chart.

How I discovered Ludovico and his brilliant music?

Just for you to know about me - I have no musical talent. I play no instrument. I don’t particularly appreciate classical music. Well, that changed about 10 years ago when I was accompanying one of my daughters to a ballet class and while leaving each time I heard this beautiful music that the ballet teacher was using for warm up. One day I couldn’t resist and asked the lady what the music was, and she explained it was “In Un’altra Vita” by Ludovico Einaudi.

To this day this is my favorite song by Ludovico. It’s a shame he didn’t play it on the concert, so I didn’t get to listen to it live… but now I like most of his songs.

Actually, whenever I’m doing a Weekly Review on a Friday, I put on my headphones and play “The Royal Albert Hall Concert” of Ludovico…

A piano player is a rock star?

Ludovico is a 70-year-old piano composer. Not your typical rock star. His music has no lyrics. But it speaks to you. His compositions with other instruments are magical and they transport you to a place beyond anything else.

After the concert we were joking with my wife:

how is it that he’s not a 20-something year old blonde that’s half naked, but an old guy with a hat that doesn’t sing… yet his music fills out an entire stadium…

Ludovico Einaudi in Apple Park!

After my last critical comment about Apple and WWDC conference it’s fitting that I post something positive about them… as they invited Ludovico 7 years ago for a private concert as the first artist ever to perform in Steve Jobs Theatre.

Here’s his entire 1-hour concert - enjoy:

⭐️ Is Apple making the European Union a scapegoat with Siri AI?

2026-06-16T00:00:00+00:00

I used to fly all the way to California for Apple’s Developer conference, called WWDC. I’ve been an Apple fan for nearly two decades, I’m still iPadOnly, and I’m still a developer on their platforms with Nozbe. I even have a selfie with Craig Federighi taken at WWDC’19. However I keep being increasingly disappointed in Apple as to how they seem NOT to love us here in Europe. This week Apple announced the new “Siri AI” feature which when it ships, it will only be available in English and won’t be offered in the European Union. They wrote a whole press release about it, blaming EU’s DMA legislation (Digital Markets Act). What they don’t tell you are the real reasons behind this decision. IMHO it comes down to three words: greed, control and excuses.

Greed — “we want all the money… or else!”
Control — “we know what’s best for you”
Excuses — “we can’t ship it, so we’ll buy ourselves time”
Can Apple do better? I sure hope so!
Bonus: Siri’s history by Joanna Stern

Greed — “we want all the money… or else!”

Apple is fighting everyone — the DOJ in the US, regulators in Japan, the EU, and many new places — about its App Store dominance.

And to be fair, they earned that dominance. The iPhone is the most popular smartphone on the planet. Together with Android, they’ve built a duopoly where two companies hold the keys to two mobile platforms. That’s exactly why the EU treats them as a “gatekeeper.”

I feel this firsthand. To get Nozbe on the App Store, I must use Apple’s IAP (In App Purchase) payment system and I’m not allowed to link to our own pricing page. All I want is to offer both — Apple’s system and an alternative — and let my customers choose. That way Apple’s payment system would have to compete instead of being forced on everyone.

Instead of loosening their grip while still collecting commissions from most customers, Apple wants all the money from all iPhone users. That’s greed.

In the EU they’ve been practicing malicious compliance by introducing additional fees like CTF - Core Technology Fee and very convoluted rules to offer alternate payment methods which essentially keeps us, developers, forced to maintain the status quo.

So what does this have to do with Siri AI? By withholding it, Apple keeps a bargaining chip in its fight with the EU over the App Store — and tries to turn EU customers against our own governing bodies. Good luck with that.

Control — “we know what’s best for you”

The DMA wants Apple to allow competing app stores, let developers offer direct downloads, and open core iPhone features to third parties. I don’t find these requirements unreasonable. They’d make the iPhone I own actually feel like mine.

The same logic applies to Siri AI. If only Apple’s model can access the data on my phone, they’re effectively shutting out OpenAI, Anthropic, and every AI model that hasn’t been invented yet.

Apple frames this as “protecting user privacy” — but without letting me, the user, decide. Sure, most people won’t want to give another AI access to their data. But some of us would. Even if the new Siri AI is good — and given Siri’s decade of disappointing us, that’s a big “if” — maybe I’d like to connect a smarter model to be more productive. They don’t want to let me, the iPhone owner, to do that!

I genuinely used to applaud Apple’s stance on privacy. That’s what makes this hard to watch: “privacy” has quietly become the justification for control. And once a principle becomes a convenient excuse, it stops being a principle.

Excuses — “we can’t ship it, so we’ll buy ourselves time”

Here’s the part Apple least wants to talk about.

This isn’t the first time Apple announced Siri AI. They made a near-identical announcement back in 2024. They never shipped a smarter Siri — it got a nice new animation and stayed just as clueless.

They’ve also never meaningfully expanded Siri’s language support. I’m Polish, and in Poland you can’t even buy a HomePod, because Siri doesn’t speak Polish. A fast-growing country of 40M+ people is treated as a rounding error. To quote the late Michael Jackson: “All I wanna say is, they don’t really care about us.” And that stings — because they used to make me feel like they did.

Now here’s the kicker. Siri AI is powered by Google’s Gemini. Gemini speaks Polish. So do ChatGPT and Claude — and dozens of other languages. Yet Siri AI will launch in September in English only.

So Apple — the $4T juggernaut — can’t organize itself to ship this faster, in more languages, even though the underlying Gemini model already supports them all.

What do you do when you can’t deliver? You buy yourself time, and you find someone to blame. You search for excuses. And the EU is a convenient target, because it’s a union of countries that speak 24 official languages. Far easier to hide a language-rollout problem behind a regulatory villain than to admit you’re behind.

Can Apple do better? I sure hope so!

Remember that Federighi selfie? Here’s the same guy, with a straight face (emphasis mine):

“Our hope is to eventually bring Siri AI to the EU, and we will continue to engage with EU regulators on a path forward. However, their refusal to engage constructively on solutions that preserve privacy and security means we do not currently have a timeline for Siri AI’s availability on iOS and iPadOS in the EU.”

The EU refused, you see. Apple refused nothing — except to let go of any of the total control it holds. Yeah… no.

I want to be clear: I’m writing this because I’m still a fan. I want Apple to fix this. I want the company I fell in love with back — the one that made me dream of owning a Mac. But the leadership steering it today feels greedy and controlling, and spinning our laws to cover their own delays is beneath the company I used to know.

Prove me wrong, Apple. Stop blaming the EU.

I know you can do better than this.

Bonus: Siri’s history by Joanna Stern

✈️ 🕹️ Why I prefer a 2-in-1 Peak Design backpack instead of a carry-on?

2026-06-11T00:00:00+00:00

One of my favorite companies that makes backpacks and other pouches and accessories is Peak Design and they’ve just completed a new Kickstarter campaign with a 2-in-1 backpack which I totally had to get and last week it arrived. Now, why would I get such a big backpack with a size of a carry-on? Here’s why:

#BackpackOnly travel is the best
2in1 Backpack - two backpacks joint together!
Huge main compartment that opens entirely
Big side pockets for water bottles
Good straps with magnetic attachments
Grab handles on all sides!
I’m really impressed with this 2-in-1 backpack!

#BackpackOnly travel is the best

When I travel for a week, especially for a Nozbe Reunion, I prefer to have a backpack with me with all my tech gadgets inside so that I can move around faster and my hands are free.

This way I can breeze through airports, jump into a taxi quickly or (what I really like) rent a public bicycle and cycle around. With a carry-on it’s more hassle. With a backpack it’s just easier.

Now, my favorite weekend-trip backpack is the Peak Design ZIP which is just enough for a short trip and counts as a “personal item” by most airlines. However, when I’m traveling for a week, I need something bigger and recently on Kickstarter I got their latest invention - Peak Design 2in1 Travel backpack and it’s exactly what I need.

2in1 Backpack - two backpacks joint together!

This might be just the perfect solution for me as it incorporates two really good backpacks together: one bigger as the main luggage compartment and the smaller one for walking around town when you’re there.

Here’s me (5.6”/168cm) with this backpack in three options:

Just the big part of the backpack, without the small one attached. I don’t think I’d ever use it like this, but it can be done.
The entire backpack - 2in1 - the default mode.
Just the small backpack to use when I arrive at the destination.

As you can see, you can easily split them to two separate backpacks. Both have everything I need: good straps, laptop/iPad compartments and water bottle pockets. They look really solid:

Now, let’s dive deeper into more subtler features of this 2-in-1 backpack.

Huge main compartment that opens entirely

This backpack behaves the same way as a carry-on roller, it means it opens entirely so you can pack and unpack it easily and have access to the whole thing.

Especially when you’re like me and you love putting your clothes into the Peak Design’s pouches.

Big side pockets for water bottles

I love traveling with a refillable water bottle and I’m happy that most airports and many other places around town now offer you easy access to filtered water.

I like this new mesh material as it’s very flexible. It’s good for small bottles or items as well as a big water bottle.

Good straps with magnetic attachments

As I mentioned, both backpacks offer very good straps. What very often annoys me when handling a backpack is that the straps are loose and are in the way. These don’t as they can be attached to the backpack with magnets:

I think it’s a brilliant solution. This way the straps are easily accessible yet out of the way.

Grab handles on all sides!

Peak Design is known for this. Even my small ZIP backpack has grab handles from all three sides. This one has from all 5 sides! Even in the back and at the bottom.

This way it’s so easy to pick up this backpack and place it somewhere. You can just pick up any way you want.

I’m really impressed with this 2-in-1 backpack!

I’m glad I bought it. It’s not cheap as it retails for $400 which is steep for a backpack, but as you’re getting 2 backpacks for the price of one, it’s bearable. I got it a little cheaper thanks to the Kickstarter campaign.

Anyway, for a #BackpackOnly guy like me, this backpack looks like an ideal companion for my future travels. And if you do want a carry-on, Peak Design has Roller Pro which I don’t really like. Or you can get a Samsonite one just like my wife’s (on the picture above).

Here’s a video review I found which shows how this backpack performs on a 7-day trip:

🔗 Formatting lists in Shortcuts

2026-06-10T00:00:00+00:00

In Apple Shortcuts I use “lists” a lot. Especially in my Journaling shortcut and my upcoming new “Clipboard Manager” which I’m using every day. The lists are not very well documented so it’s a question of trial and error to figure out how to format them the way you want. Here are two tricks that I use:

Standard list

If I want just the list of items, I can list them in a text field and add action “split items” by “line breaks” and that’s it.

However, when testing this feature I realized that you can also put a multi-line item to the list and it will display the entire paragraphs inside the lists.

List instead of an alert?

The feature of displaying long paragraphs is especially useful. I started using “choose from list” in many places in my shortcuts instead of a simple “alert” because the alert would trim the paragraph or display it incorrectly.

As you can see, an alert doesn’t have a scroll and it goes over the “Cancel/OK” buttons. The list has a scroll and you can just tap on the list or add an “OK” button as another list item.

Lists formatted with Dictionaries

I realized recently that you can have a list formatted a little differently when you use a Dictionary object, but in that way you actually lose the ability for the list to display entire paragraphs. The long paragraphs will be trimmed to one-liners if you go that route:

What to watch out for:

Key is the bigger item on the list
Value is the sub-item on the list
If Key and Value are the same AND short, only the Key will be displayed. That is the case of Value being “Text”.
As mentioned above, every item is trimmed to one line
And there is a bug that if the Key and Value are the same but they are long, they will be both displayed, contrary to point (3).
If the Value is “Number” then contrary to (3) the Value will be displayed. Not the Key.
If the Value is “Array” then the Key will be displayed as the bigger item and the sub item will be the number of items in the array.

Try it yourself!

Here’s a Shortcut I built to demonstrate the different behavior of lists and their items:

🔗 Lists

P.S. There are many more formats of lists which are non-standard!

Of course, the lists also behave differently if you send them data that’s very specific like Contacts (and people often hack those!) or other items which are custom to their apps.

We’re currently working on a whole suite of Shortcut Actions for Nozbe and these will display completely differently. Stay tuned.

🎧 The Podcast #225 - Tim Cook vs Apple fans

2026-06-08T00:00:00+00:00

Apple’s Developer conference in 2026 is happening and it’ll be the last one when Tim Cook is the CEO of Apple as he already named John Ternus as his successor. Even though Tim Cook built a 4 trillion empire as Apple Inc, one of the places I think he missed is their relationship with developers like myself, creator of Nozbe, a productivity app available on the iPhone, iPad and the Mac. I’ve written an entire essay about this and I’ve let the AI co-hosts comment on it. Do you agree with my position here? Enjoy!

🎙️ Listen to “Tim Cook vs Apple fans”

📝 Show notes:

My essay Where Tim Cook looked the other way
Or about Apple - the company I used to know
Book where Apple lost its soul

🟣 Apple Podcasts
🟡 RSS
🟠 Overcast

😎 Japanese style toilet with built in bidet is glorious

2026-06-03T00:00:00+00:00

One of the key takeaways from my recent Japanese trip was how even the public toilets have built-in bidets that clean your butt. I mentioned in that article that I installed one of these bad-boys in the toilet adjacent to my home office more than a year ago and as people were asking me about it, I decided to share my setup here.

🚽 Old-school toilet with a new-school built-in bidet?

That’s right. My home office is on the last floor of a late-90s town house and the toilet that I have next to it has been built with 90s styling and has never been remodeled. It’s got these 90s tiles on the walls and a very typical toilet made by the Spanish company Roca. Nothing fancy, really.

However, the same company also produces Japanse-style toilet covers that include a bidet so I ordered one and because it’s from the same company, it fit right in. After installation it looks like this:

I know, doesn’t look impressive with the cables running so crudely, but this is a toilet basically I only use, so I don’t really care and by cleaning my butt after number 2, I feel like it’s Christmas Morning.

All you need is an additional connection to water and a power source. Again, my setup is not impressive but it gets the job done.

🇯🇵 Japanese hygiene at your home?

We have a much cleaner setup in our bedroom’s en-suite toilet with a remote control on the wall and the connections to power and water done much better. We installed our first smart toilet 12 years ago when we were remodeling our bedroom, so we could plan it well.

Turns out, having a butt-cleaning built-in bidet is great. Better hygiene, not using toilet paper as much and just refreshed feeling after getting that awful number 2 out of your system. I highly recommend it.

Also, before publishing this article I realized that there are many aftermarket solutions for this - like this SmartBidet thing for around $300 or even better, an Ultra-Slim Bidet Attachment for $50 bucks that can be installed almost anywhere.

In western world we use toilet paper, while the Japanse have discovered “sea shells”

Having a smart bidet like this reminds me of that scene from Demolition Man (1993) 🍅 67/67 when they are in the future and the main character, played by Sylvester Stallone wants to use the old-school toilet paper instead of innovative sea shells.

💌 My Japanese is better… 🇯🇵

2026-06-02T00:00:00+00:00

In April I was in Japan — my first trip there in 12 years. And as I drove around in a rented Toyota Prius, meeting people, admiring their culture and heritage, one Placebo lyric from “Pure Morning” song kept looping in my head: “My Japanese is better…”

Note: this is a transcript of the email Newsletter I sent to my 1500+ subscribers a while back. If you want to be one of them, sign up for my free Newsletter. You can unsubscribe anytime! or if you use LinkedIn, you can subscribe there, too!

Because so many things there are simply… better. Here’s the nutshell — the full post has all 19 observations, photos, and the song at the end.

🌸 Timing is everything. Visit at the end of March and cherry blossoms make every photo look better. Every memory feels better. Flights and hotels might cost more but it’s worth it. So worth it.

🛒 The convenience store is your best friend. Family Mart, 7-Eleven, Lawson — fresh food, great coffee, ATM, clean toilet, 24/7. Book accommodation next to one and you’re set. (Fun fact: 7-Eleven is now Japanese-owned.)

🚽 Even the public toilets are glorious. Free public restrooms with built-in bidets that leave you feeling like it’s Christmas morning. I liked them so much I installed two at home.

📦 Space and order are a religion. Tiny boxy cars, fuel pumps that drop from the ceiling, trays for your coins (so you don’t pay like a Neanderthal), boxes for your backpack (so you don’t put it on the floor like an animal). Marie Kondo didn’t invent anything — she just wrote down what Japanese already do.

🪪 The tech that actually helps a traveler: add a Suica transit card straight into Apple Wallet, top it up with Apple Pay, register on Visit Japan Web before you fly for painless tax-free shopping, and grab an eSIM (25GB for ~$25). One warning: don’t screenshot your QR tickets — they must load live, and a bus driver will shout “no screenshot!” at you.

🧭 One productivity tip from the road: Apple Maps was the only navigation app that consistently showed me directions in English. Waze was useless, Google Maps was random. If you’re driving in Japan as a foreigner — default to Apple Maps and save yourself a few wrong highway turns.

❤️ And the real reason I went: to reunite with my friend Zono-san after 12 years. Some friendships — like some habits — are forever.

👉 Read the full post (with photos + the Placebo song): at michael.team/japanese

Their Japanese is definitely better 🤪

Yours productively,

マイケル (Ma-I-Ke-Ru = Michael)

P.S. Work isn’t a place you go to — it’s a thing you do. Even from a tiny rental Prius between Kyoto and Osaka. If you want to keep your work and life organized as simply as the Japanese keep their rooms, give Nozbe a try.

Michael.team by Michael Sliwinski

📝 On September 9 `26 I am…

Working on Nozbe:

…and when I can, I’m also:

…and privately:

⭐️ Why I bought another iPhone Air before iPhone 18…

1. I’m not sure about the iPhone Ultra/Fold… but I love the Air!

2. The iPhone Air will NOT launch tomorrow, so there’s time!

3. I needed more space - 512GB vs 256GB

4. I got a new iPhone Air at a 36% discount… when everything is getting more expensive!

5. I wanted a device for iOS27 testing…

I still love the iPhone Air form factor even if nobody else is buying it!

✅ 🎬 Customizing Nozbe and simplified onboarding experience!

Start with 2 tiles and a list of projects… that’s it!

Customize your side bar by adding as many Tiles as you want!

Colors, colors and more colors!

We added customizations while making things simpler?

🔗 A hack to create FUNCTIONS in Shortcuts

Function = “Run Shortcut” Action with parameters

Functions - example Shortcut

Shortcuts with functions can grow very fast!

The problem with iOS27 beta…

Do you like the way I create “functions” in Shortcuts?

✅ 🎬 John Siracusa of ATP should manage feedback in Nozbe

Nozbe has great email support

Table of contents

John ultimately didn’t give it a try…

It call can be done with a free Nozbe account!

🎧 The Podcast #226 - Top home office gadgets

🎙️ Listen to “Top home office gadgets”

📝 Show notes:

🎧 Subscribe to “The Podcast FM”:

💌 Sub-projects suck (and I have the research to prove it)

🌳 The feature everybody asks for

🧾 A hierarchy is a decision machine

🐢 Deeper means slower and more wrong

⏱️ And it breaks exactly when you’re busy

📁 What people do when nobody’s watching

🧠 Your head holds four things — not four levels

🪂 Scrolling is like falling

✅ But breaking things down DOES help

🗂️ What we give you instead

🫵 Your turn: count the levels

🎙 No Office FM #95: How to Get Things Done in Nozbe in 2026

Listen to the audio:

Subscribe “No Office FM”:

✔️ ✅ ⭐️ Sub-projects suck — why 19 years of a flat structure made my app better

The feature everybody asks for

Why hierarchy feels so good… but works badly!

40 years of research: deeper means slower and more wrong

1. People act fastest with shallow structures.

2. People double the error rate with complex structures.

3. People perceive hierarchical structures… as more complicated!

How people actually organize when nobody’s watching

Your head holds about four (4) things — not four levels!

Scrolling is like falling… easier than climbing!

But wait — doesn’t breaking things down help?

What we give you instead: groups and sections

You don’t need a task manager but a task do-er

✅ Customers in 165 countries!

Paying customers from 165 countries?!

Join me for the Nozbe webinar…

📺 🎬 Webinar - how to get things done in 2026

A true international webinar in 5 languages!

German

Japanese

Text of the webinar

🎙 No Office FM #94: How to Successfully Implement a New Tool in Your Company

Listen to the audio:

Schedule your DEMO chat with Magda today for free

Subscribe “No Office FM”:

🔗 Make the phone Speak on your behalf!

“Speak” Shortcut with history

🗣️ Speak

🗣️ Speak Polish 🇵🇱

😎 🎬 Ludovico Einaudi - how a piano composer became a rock star

The Spanish Christmas Lottery Ad in 2015

How I discovered Ludovico and his brilliant music?

A piano player is a rock star?

Ludovico Einaudi in Apple Park!