{"id":153,"date":"2018-01-25T13:19:37","date_gmt":"2018-01-25T13:19:37","guid":{"rendered":"http:\/\/clockify.me\/help\/?p=153"},"modified":"2026-04-22T13:21:07","modified_gmt":"2026-04-22T13:21:07","slug":"workspaces","status":"publish","type":"post","link":"https:\/\/clockify.me\/help\/track-time-and-expenses\/workspaces","title":{"rendered":"Workspace in Clockify"},"content":{"rendered":"\n<p class=\"translation-block\">A workspace is the basic organizational structure for all your time tracking activities. Think of it as your company&#8217;s dedicated, secure environment within Clockify, containing everything related to your team\u2019s productivity.<br><br>A default workspace is automatically created for you when you sign up for Clockify. You also get a <a href=\"https:\/\/cake.com\/help\/introduction-to-cake-com\/what-is-cake-com-productivity-suite\/#cake-com-account\">CAKE.com Account<\/a> and organization, where you can join a workspace within an existing <a href=\"https:\/\/cake.com\/help\/introduction-to-cake-com\/glossary-of-terms\/#o\">CAKE.com organization<\/a>.<\/p>\n\n\n\n<p>A single CAKE.com account allows you to create or join multiple, separate Clockify workspaces, each with its own users, projects, and time entries.&nbsp;<\/p>\n\n\n\n<p>Your workspace holds all of your organization&#8217;s data and settings, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>People:<\/strong> All your team members, their roles, and their access permissions.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Projects &amp; tasks:<\/strong> All active and archived projects, clients, and associated tasks.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Time tracking logs:<\/strong> Every single time entry, timesheet, and approval record made by your team.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Settings:<\/strong> All administrative configurations, from currency to branding.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Workspace settings<\/h2>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>Only Workspace owners and Admins can see and edit the Workspace settings.<\/p>\n<\/div><\/div>\n\n\n\n<p>The workspace settings is the configuration center for workspace owners and admins for modifying Clockify features that applies to the whole workspace.<\/p>\n\n\n\n<p>To view the workspace settings:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Click on the <strong>three-dot icon<\/strong> next to the workspace name<\/li>\n\n\n\n<li class=\"translation-block\">Choose <strong>Workspace settings<\/strong> <\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"556\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/image-1024x556.png\" alt=\"\" class=\"wp-image-27671\" srcset=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/image-1024x556.png 1024w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/image-300x163.png 300w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/image-768x417.png 768w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/image-1536x834.png 1536w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/image-18x10.png 18w, https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/image.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Use workspace settings to make the following modifications:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Enable <a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/timesheet-view\" target=\"_blank\" rel=\"noreferrer noopener\">Timesheet<\/a><\/li>\n\n\n\n<li class=\"translation-block\">Upload company logo (which will be displayed in <a href=\"https:\/\/clockify.me\/help\/reports\/customize-exports#branded-reports\">branded reports<\/a>)<\/li>\n\n\n\n<li>Change workspace name<\/li>\n\n\n\n<li class=\"translation-block\">Set workspace <a href=\"https:\/\/clockify.me\/help\/reports\/rates\/hourly-rates\" target=\"_blank\" rel=\"noreferrer noopener\">billable rate<\/a>&nbsp;and <a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/multiple-currencies\">currency<\/a><\/li>\n\n\n\n<li class=\"translation-block\">Set <a href=\"https:\/\/clockify.me\/help\/getting-started\/clockify-glossary#week-start\">week start<\/a> for all workspace members<\/li>\n\n\n\n<li>Control who can see billable rates and amounts<\/li>\n\n\n\n<li>Set if projects are billable by default<\/li>\n\n\n\n<li>Choose how you want to group your projects (e.g. by Client)<\/li>\n\n\n\n<li class=\"translation-block\">Set who can&nbsp;<a href=\"https:\/\/clockify.me\/help\/projects\/creating-projects#creating-projects\">create projects<\/a>, <a href=\"https:\/\/clockify.me\/help\/projects\/working-with-tasks\">tasks<\/a>, <a href=\"https:\/\/clockify.me\/help\/projects\/creating-projects#creating-projects\">clients<\/a>, and <a href=\"https:\/\/clockify.me\/help\/track-time-and-expenses\/categorizing-time-entries#managing-tags\">tags<\/a><\/li>\n\n\n\n<li>Choose if the duration format will be displayed as hh:mm or hh:mm:ss<\/li>\n\n\n\n<li>Enable project favorites<\/li>\n\n\n\n<li>Choose preferred number and currency format <\/li>\n\n\n\n<li class=\"translation-block\">Manage <a href=\"https:\/\/clockify.me\/help\/administration\/subscription-plans#basic\" target=\"_blank\" rel=\"noreferrer noopener\">paid features<\/a> (like hiding time from users, lock timesheets, required fields, hiding pages, and time rounding)<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>Some settings listed are paid features (such as Billable rates) which can only be accessed by subscribing to a paid plan or Free trial. Check out this <a href=\"https:\/\/clockify.me\/help\/administration\/subscription-plans#basic\">article<\/a> for more details on the features available per subscription plan.<\/p>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Multiple workspaces<\/strong><\/h3>\n\n\n\n<p>Clockify workspaces are intentionally designed to be completely isolated. Time entries and data recorded in one workspace are not visible in any other.<\/p>\n\n\n\n<p>This separation is invaluable for organizations that need to maintain strict data boundaries:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Scenario<\/strong><\/td><td><strong>Recommended workspace strategy<\/strong><\/td><\/tr><tr><td><strong>Separate business units<\/strong><\/td><td>Create a distinct workspace for each department (e.g. Marketing, Development) or subsidiary company.<br><br>Note that having multiple workspaces means paying for more seats. If you don\u2019t want the extra cost, having one workspace would be a more suitable option.&nbsp;<\/td><\/tr><tr><td><strong>Personal vs. professional<\/strong><\/td><td>Maintain a personal workspace for side projects or private time tracking, separate from your main company workspace.<\/td><\/tr><tr><td><strong>Multiple clients<\/strong><\/td><td>While not common, some companies might create separate workspaces for multiple clients<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-green\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-green\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-green)\"><path d=\"M5 21.0001C4.45 21.0001 3.97917 20.8043 3.5875 20.4126C3.19583 20.0209 3 19.5501 3 19.0001V5.0001C3 4.4501 3.19583 3.97926 3.5875 3.5876C3.97917 3.19593 4.45 3.0001 5 3.0001H13.925L11.925 5.0001H5V19.0001H19V12.0501L21 10.0501V19.0001C21 19.5501 20.8042 20.0209 20.4125 20.4126C20.0208 20.8043 19.55 21.0001 19 21.0001H5ZM9 15.0001V10.7501L18.175 1.5751C18.375 1.3751 18.6 1.2251 18.85 1.1251C19.1 1.0251 19.35 0.975098 19.6 0.975098C19.8667 0.975098 20.1208 1.0251 20.3625 1.1251C20.6042 1.2251 20.825 1.3751 21.025 1.5751L22.425 3.0001C22.6083 3.2001 22.75 3.42093 22.85 3.6626C22.95 3.90426 23 4.1501 23 4.4001C23 4.6501 22.9542 4.89593 22.8625 5.1376C22.7708 5.37926 22.625 5.6001 22.425 5.8001L13.25 15.0001H9ZM11 13.0001H12.4L18.2 7.2001L17.5 6.5001L16.775 5.8001L11 11.5751V13.0001Z\" fill=\"#4CAF50\"><\/path><\/g><\/svg><span class=\"box-label\">Note<\/span><\/div><div class=\"box-content\">\n<p>Time entries are tied to the specific workspace they were recorded in to, and are not visible in other workspaces.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Manage workspace<\/h2>\n\n\n\n<p class=\"translation-block\">Workspace Owners can manage their workspace through the central <a href=\"https:\/\/cake.com\/help\/introduction-to-cake-com\/getting-started-with-cake-com-productivity-suite\/\">CAKE.com Account<\/a>. Here are all the workspaces of all the CAKE.com products that belong to their organization. &nbsp;<\/p>\n\n\n\n<p>To manage CAKE.com account and workspace:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Navigate to the <strong>Profile settings<\/strong> at the top right corner of the screen&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">Choose <strong>Manage CAKE.com Account<\/strong>&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">You\u2019ll jump to the <strong>CAKE.com Account<\/strong>\/<strong>My Account<\/strong> page of your organization<\/li>\n\n\n\n<li>Go back to the homepage<\/li>\n\n\n\n<li class=\"translation-block\">Click on the <strong>Workspaces<\/strong> page <\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"281\" src=\"https:\/\/clockify.me\/help\/wp-content\/uploads\/2018\/01\/Manage-workspace.gif\" alt=\"\" class=\"wp-image-27707\" style=\"width:840px;height:auto\"\/><\/figure>\n\n\n\n<p>From this central hub, you can view, create, and join all the Clockify workspaces that are part of your organization.<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-indigo\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-indigo\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-indigo)\"><path d=\"M12 17C12.2833 17 12.5208 16.9042 12.7125 16.7125C12.9042 16.5208 13 16.2833 13 16C13 15.7167 12.9042 15.4792 12.7125 15.2875C12.5208 15.0958 12.2833 15 12 15C11.7167 15 11.4792 15.0958 11.2875 15.2875C11.0958 15.4792 11 15.7167 11 16C11 16.2833 11.0958 16.5208 11.2875 16.7125C11.4792 16.9042 11.7167 17 12 17ZM11 13H13V7H11V13ZM12 22C10.6167 22 9.31667 21.7375 8.1 21.2125C6.88333 20.6875 5.825 19.975 4.925 19.075C4.025 18.175 3.3125 17.1167 2.7875 15.9C2.2625 14.6833 2 13.3833 2 12C2 10.6167 2.2625 9.31667 2.7875 8.1C3.3125 6.88333 4.025 5.825 4.925 4.925C5.825 4.025 6.88333 3.3125 8.1 2.7875C9.31667 2.2625 10.6167 2 12 2C13.3833 2 14.6833 2.2625 15.9 2.7875C17.1167 3.3125 18.175 4.025 19.075 4.925C19.975 5.825 20.6875 6.88333 21.2125 8.1C21.7375 9.31667 22 10.6167 22 12C22 13.3833 21.7375 14.6833 21.2125 15.9C20.6875 17.1167 19.975 18.175 19.075 19.075C18.175 19.975 17.1167 20.6875 15.9 21.2125C14.6833 21.7375 13.3833 22 12 22ZM12 20C14.2333 20 16.125 19.225 17.675 17.675C19.225 16.125 20 14.2333 20 12C20 9.76667 19.225 7.875 17.675 6.325C16.125 4.775 14.2333 4 12 4C9.76667 4 7.875 4.775 6.325 6.325C4.775 7.875 4 9.76667 4 12C4 14.2333 4.775 16.125 6.325 17.675C7.875 19.225 9.76667 20 12 20Z\" fill=\"#3F51B5\"><\/path><\/g><\/svg><span class=\"box-label\">Info<\/span><\/div><div class=\"box-content\">\n<p>For more information on how to manage your workspace, check out the\u00a0<a href=\"https:\/\/cake.com\/help\/account-basics\/manage-workspaces\/\">CAKE.com Help Center article<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\">Related articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/clockify.me\/help\/getting-started\/getting-started-as-admin-and-workspace-owner\/set-up-your-workspace\">Set up your Workspace<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"A workspace is the basic organizational structure for all your time tracking act&#8230;","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[22],"tags":[],"class_list":["post-153","post","type-post","status-publish","format-standard","hentry","category-time-tracking-basics"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"helpadmin","author_link":"https:\/\/clockify.me\/help\/author\/helpadmin"},"_links":{"self":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/153","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/comments?post=153"}],"version-history":[{"count":140,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/153\/revisions"}],"predecessor-version":[{"id":31003,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/posts\/153\/revisions\/31003"}],"wp:attachment":[{"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/media?parent=153"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/categories?post=153"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/clockify.me\/help\/wp-json\/wp\/v2\/tags?post=153"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}