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Find them.Hire them.Welcome them.

Lodge publishes your jobs, schedules interviews, gathers independent scorecards and carries every hire from signed offer into your HR system.

100% free, open source alternative to Greenhouse, Workable and Lever

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Fernway's open office in clay: desks with red chairs, the curved reception desk and the glass Juniper interview room, where a panel sits with a candidate.

  • Product Designer · Columbus, OH · $102k–$124k · approved

  • 46 applied · LinkedIn 19 · Indeed 12 · careers page 11 · referral 4

  • Jordan Ellis · Panel 2 · Thu Oct 22, 10:00 a.m. · Juniper

  • Interviewer out sick → Ana Ruiz swapped in · Jordan rebooked 2:30 p.m.

  • Scorecards 3 of 3 in · released to team

  • Offer · $114,000 · start Nov 9 · signed

One hire · Sep 28 → Nov 16

Opening on Sep 28. Desk ready Nov 16.

Fernway, 60 people in Columbus, Ohio, needs a product designer. Maya Torres runs hiring between her real work.

  1. Find

    • Mon Sep 28Opening approved
    • Thu Oct 1Posted to 4 places
    • Mon Oct 5Jordan Ellis referred
    • Wed Oct 7Moved to phone screen

  2. Hire

    • Tue Oct 13Phone screen
    • Thu Oct 22Panel, rebooked 2:30 p.m.
    • Fri Oct 23Scorecards released
    • Tue Oct 27Offer signed

  3. Welcome

    • Fri Oct 30Start moved, re-signed
    • Mon Nov 2Checkr clear
    • Tue Nov 3Created in BambooHR
    • Mon Nov 16First day

Find · Mon Sep 28 – Fri Oct 2

Posted to four places by Friday.

Lodge publishes the approved job to your careers page and the boards, and keeps every listing in step.

Opening · Product Designer

Location
Columbus, OH · hybrid
Pay
$102,000–$124,000 a year
Hiring manager
Dev Kapoor
Headcount
1
careers.fernway.co

Join Fernway

  • Product DesignerColumbus, OH · $102k – $124k a year
    Apply
  • Customer Success LeadRemote, US · $68k – $80k a year
  • Warehouse AssociateColumbus, OH · $19 – $22 an hour

Where it's posted

  • Careers pageLive Thu Oct 1
  • LinkedIn JobsLiveID 4021187733
  • IndeedLive 9:14 a.m.Rejected 9:02 a.m.: street address requiredOffice address added · re-sent 9:10 a.m.
  • Google for JobsIndexed Fri Oct 2

“Current salary?” refused · Columbus salary-history ban

Find · Thu Oct 1 – Wed Oct 14

46 applicants, one queue.

Resumes are read for you, every applicant gets a receipt, and you decide from one queue.

Review queue · Product Designer

6 of 21 left · Wed Oct 7
Jordan EllisReferred by Priya Nair · Mon Oct 5

From the resume

  • Senior Designer · Lakeshore Health · 2021 – now
  • Designer · Short North Studio · 2018 – 2021
  • BFA, Design · Ohio State · 2018

Screening

  • Portfolio · jordanellis.design
  • Authorized to work in the US · Yes
AdvanceRejectSkip

Where they came from

  • LinkedIn19
  • Indeed12
  • Careers page11
  • Referral4

46 applied

Candidate email

  • 46 receipts sent · 0 failed
  • 37 not moving forward · reason recorded
  • Their emails go out in 2 business days
  • resume_scan.jpg unreadable · original kept · PDF requested

Hire · Tue Oct 13 – Mon Oct 19

They pick the time.

Candidates book straight from your team's calendars. Lodge sends the invites, holds the room and mails the itinerary.

Phone screen · Tue Oct 13 · 9:30 a.m. · Google Meet · done

Itinerary · Jordan Ellis

Thu Oct 22 · Juniper · 10:00 – 11:30 a.m.

10:00 a.m.Portfolio reviewDev Kapoor, Lena Brooks
10:45 a.m.Design exerciseMaya Torres
Invites accepted 3 of 3Google Calendar · Outlook

Booked by Jordan · Mon Oct 19, 8:12 p.m.

Hire · Thu Oct 22

Out sick at 7:38.
Rebooked by 8:06.

Lodge finds a replacement, gets your OK and lets the candidate pick the new time.

Juniper · Thursday, Oct 22

Panel 2 · Jordan Ellis · 10:00 – 11:30 a.m.

Design crit. · 12:00 – 12:45 p.m.

Panel 2 · Jordan Ellis2:30 – 4:00 p.m.

  • Dev Kapoor
  • Maya Torres
  • Lena Brooks
  • Ana Ruiz
  1. Lena Brooks out sick
  2. Maya approved Ana Ruiz
  3. Rebooked · invites accepted 3 of 3

Hire · Thu Oct 22 – Fri Oct 23

Scored on their own. Read together.

Each interviewer scores the job's rubric without seeing the others. Dev releases them when all three are in.

Dev's scorecard overdue · reminded Fri 9:00 a.m. · in 10:26 a.m.

Released by Dev Kapoor · Fri Oct 23, 11:05 a.m.

  • Dev Kapoor

    Portfolio review

    Strong yes
    Craft
    4
    Systems thinking
    4
    “Rebuilt Lakeshore’s intake flow; form errors fell by half.”

  • Ana Ruiz

    Portfolio review

    Yes
    Craft
    4
    Systems thinking
    2
    “Strong screens; the component library was thin.”

  • Maya Torres

    Design exercise

    Yes
    Collaboration
    4
    Communication
    3
    “Asked the right questions before drawing.”

Debrief brief for Dev

  • Agree · Craft · Dev 4, Ana 4
  • Differ · Systems thinking · Dev 4, Ana 2
  • Not assessed · Accessibility

9 passages cited · no overall score

Offer letter · v2

Signed

Jordan Ellis · Product Designer

Base salary
$114,000 a year
Approved range
$102,000–$124,000
Start date
Mon Nov 9 · Mon Nov 16
Schedule
Full-time · hybrid · Columbus, OH

Approved by Sam Okafor

Signature · DocuSign

  1. Approved by Sam Okafor
  2. Sent
  3. Viewed
  4. v1 signed
  5. Jordan asks to start Nov 16
  6. v2 drafted with Mon Nov 16 · v1 superseded
  7. Sam approved v2
  8. v2 sent to Jordan
  9. v2 signed

Hire · Mon Oct 26 – Fri Oct 30

Signed as approved.

Lodge fills the offer from your template and tracks the signature. Change the start date and it redrafts the offer and sends it back for signing.

Welcome · Mon Nov 2 – Tue Nov 3

Handed to HR, exactly once.

When the offer is signed and the check is clear, Lodge creates the employee in BambooHR and reads it back.

Checkr · Basic+

Consent
Wed Oct 28
Status
Clear · Mon Nov 2, 4:10 p.m.

Report visible to Maya only

New employee · BambooHR

  • NameJordan Ellis
  • Job titleProduct Designer
  • DepartmentProduct

    “Design” isn’t a BambooHR department · mapped to Product · Maya approved

  • ManagerDev Kapoor
  • LocationColumbus, OH
  • EmploymentFull-time
  • Pay$114,000 a year
  • Start dateMon Nov 16
  • DocumentsSigned offer v2

Authorized by Maya Torres · Tue Nov 3, 9:12 a.m.

Created in BambooHR

Employee 0412
9 of 9 fields match

Read back 9:13 a.m.

Jordan's new desk in clay on a rounded plinth: a closed laptop, a red mug, a gift with a red ribbon, a badge on a red lanyard, a plant, a red chair and a name card that reads Jordan Ellis · Product Designer.

Product Designer · filled

29 daysto fill

Opened Mon Sep 28 · filled Tue Oct 27

  • Opened → Jordan applied7 days
  • Applied → phone screen8 days
  • Phone screen → panel9 days
  • Panel → offer4 days
  • Offer → signed1 day

Jordan's time to hire · 22 days

Funnel

  • Applied46
  • Phone screen9
  • Panel3
  • Offer1
  • Hired1
Source of hire
Referral · Priya Nair
Cost per hire
$1,920

Indeed sponsored $420 + referral bonus $1,500

After the hire · Tue Nov 17

See what every hire took.

Time to fill, where hires came from and who is still waiting, straight from the records.

Agent note

Screen to panel took 9 days. 6 of them waited on panel calendars.

Try: send panel times with the screen invite.

Try it on the next job

Candidates heard back · 45 of 45 · 0 waiting

Moving in · Mon Sep 21

Leave Workable on a Monday.

Move from Workable, Greenhouse or Lever. Jobs, candidates, resumes and scorecards come across, checked against the source.

curl -fsSL https://runeditrun.com/install.sh | sh -s -- dev just-every/run-lodge
# installs rer, then gets and starts Lodge on your computer
# Already have Node 22 or later? npx -y @runeditrun/rer dev just-every/run-lodge

Import from Workable

Reconciled · ready to cut over
AreaWorkableLodge
Jobs1414
Candidates2,3182,318
Resumes and files3 missing in Workable · listed3,9043,901
Scorecards612612
Active applicationsjoin the live pipeline at cutover4141
Old job linksold board listings flagged1414 mapped
Fernway's white clay building on Jordan's first morning: Jordan walks up the steps with a coffee and a red tote while Maya waves from the open wood door under a red awning, beside a sign that reads Welcome, Jordan.

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