+ Custom Agents
We configure agents around specific use cases for your business. Multi-step actions, your workflows, your tools.
Construction accounting that runs itself
Adaptive’s AI agents keep job costing, AP, billing, WIP, and compliance current as project volume grows. They connect field updates with your financial systems in real time, so your team can move faster without adding accounting overhead.
Live with 700+ contractors · Built for $5M–$1B builders · No ERP migration
Adaptive
- 12 change orders processedCost Coding Agent
- Lien waivers collectedCompliance Agent
- Cash forecast updatedWIP Intelligence
- 20 bills job costedCost Coding Agent
- Duplicate invoice blockedFraud Protection
- 3 flagsWIP report builtWIP Intelligence
- Super reports 2 day delay on Cedar GroveField Coordination Clerk
- Job #412Budget overrun flaggedBudget Intelligence
- Checked for fraudFraud Protection
- 12 change orders processedCost Coding Agent
- Lien waivers collectedCompliance Agent
- Cash forecast updatedWIP Intelligence
- 20 bills job costedCost Coding Agent
- Duplicate invoice blockedFraud Protection
- 3 flagsWIP report builtWIP Intelligence
- Super reports 2 day delay on Cedar GroveField Coordination Clerk
- Job #412Budget overrun flaggedBudget Intelligence
- Checked for fraudFraud Protection
- 12 change orders processedCost Coding Agent
- Lien waivers collectedCompliance Agent
- Cash forecast updatedWIP Intelligence
- 20 bills job costedCost Coding Agent
- Duplicate invoice blockedFraud Protection
- 3 flagsWIP report builtWIP Intelligence
- Super reports 2 day delay on Cedar GroveField Coordination Clerk
- Job #412Budget overrun flaggedBudget Intelligence
- Checked for fraudFraud Protection
Contractors live
700+
Backed by
a16zEmergence
Top CPAs trust us
Who it's built for
If you run the money on the job, this is for you.
$5M to $1B in revenue. GCs, specialty trades, developers, and the firms behind their books. All running Adaptive alongside the stack they've already got.
General contractors
Specialty trades
Developers
Accounting firms
A project accountantthat does all of this.
Every job a project accountant handles, run by an AI that's always on. Start with one. Add more as you go.
Always on
WIP & Forecasting Analyst
Live WIP that connects financial data with real project context from PM updates, daily logs, and conversations. Builds forward-looking revenue, margin, and cash forecasts. Delays and missed change orders surface mid-job.
Always on
Change Order Clerk
Monitors all pending change requests 24/7, compares against contracts, job costs, and field updates. Drafts change orders, routes for approval, follows up with vendors and owners. Prevents sub payment until client approval is secured.
Always on
AP Clerk
Ingests every invoice, codes to the right job and cost code, routes for approval, syncs to your ERP. Zero manual data entry. Catches duplicates and fraud before bills move.
Always on
Billings Clerk
Drafts every billing type (cost-plus, fixed-price, AIA) directly from approved job costs. Backup attached. Gets field approval, sends to clients or enters client portals. Goes out on time, gets approved with fewer questions.
Always on
Lien Waiver Clerk
Tracks every lien collection, chases subs and suppliers via email, text, and phone until you have 100% coverage. Blocks payment when waivers are missing.
Always on
Insurance Tracking Clerk
Collects certificates and W-9s from every vendor with targeted, personalized outreach. Always current. Always audit-ready. Flags expirations before they become a payment block.
Always on
Field Coordination Clerk
Calls supers and PMs on whatever cadence you set, collects field updates by voice, text, or email. Structures everything for accounting and operations. Closes the field-to-office lag.
Frequently asked questions.
Adaptive is an AI-native project accounting platform for construction. Its agents connect financial data with updates from the field to help run job costing, accounts payable, billings, WIP reporting, forecasting, change orders, compliance, and related workflows.
Adaptive is built for mid-market general contractors, specialty trades, developers, and the accounting firms that support them. It is designed for construction businesses from $5 million to $1 billion in revenue whose project-accounting workload is growing faster than their back office.
No. Your general ledger stays in your existing accounting system. Adaptive operates as the project-level layer that gathers field context, prepares project-accounting work, and exports clean, reviewed numbers into your books.
No. Our AI project accountant comes to them, by voice, text, or email, on whatever schedule works. Most supers never log into anything.
The AI never auto-posts to your GL. Every action is reviewed by a human before it touches the books. The AI handles the typing; your team handles the judgment.
Most customers get their first agent live in 30 to 90 days, depending on the workflow and systems involved. Implementation scope and fees are confirmed before kickoff. Service is month-to-month.
Adaptive works with accounting systems including Sage, QuickBooks, Foundation, and Acumatica, plus project-management, banking, card, email, and communication systems used by construction teams. Ask our team to confirm the exact systems in your stack.
