Timekeeping

Employees who use Time Reporting System (TRS)

Most employees use the Time Reporting System (TRS), including:

• All Staff (not listed in CalKronos)
• All Academic employees
• All Student employees

Employees who use CalKronos

A small group of approximately 1,500 employees with complex 24-hour shift pay requirements use CalKronos. The employees moving to CalKronos are:

All biweekly paid employees in the following Unions:

• Skilled Crafts (KB) - ACBCTC
• Service Unit (SX) - AFSCME
• Patient Care Technical (EX) - AFSCME
• Police Officers (PA) and Police Sergeants (SA) – FUPOA

Additional employees:

• Non-student UC Police Department (UCPD) employees who are paid bi-weekly
• Additional job titles in Student Affairs Dining Services:
  • Blank Ast 1 (CX) - Teamsters 2010
  • Clerk SR/SCR (CX) - Teamsters 2010
  • Chef 2 (PPSM)

Excluded Employees

Non-vacation-accruing academics appointed on an academic-year basis are excluded from both systems.

Please Note: Some faculty are exempt from using a timekeeping system to report their own time; however, they must still use the timekeeping system to review and approve their direct employees' time.