Our Systems for Smarter, Leaner Operations
These are the trusted tools that help us work smarter, streamline processes, and continuously improve how we operate every day.
Canva
Canva is a collaborative design tool we use to create professional visuals for marketing and documents. Fast, consistent, and high-quality every time.
CapCut
CapCut is an AI-driven video & graphic editor we use to create polished visuals, auto-captions, text-to-speech, effects and more. Fast, easy, and cross-platform.
ChatGPT
ChatGPT helps us write, proofread, and automate tasks. Saving time, reducing errors, and ensuring consistent quality across all work.
Elavon
We use Elavon to process card payments, online, in person, or by phone., Making transactions secure, efficient, and seamless.
Fathom
Fathom AI records and transcribes meetings, then delivers instant summaries and action items. It helps us stay engaged and capture key insights without manual note-taking.
Fireflies
Fireflies.ai records, transcribes, and organises meetings, capturing key discussions, saving time on notes, and improving training, accuracy, and team accountability.
Gamma
Gamma.app lets us quickly create modern, polished presentations and documents with AI. Perfect for sharing ideas visually and saving time on design and formatting.
Gemba Docs
GembaDocs helps us build visual SOPs which are accessible via QR codes, mobile & desktop. We use it to standardise work, improve training, and reduce error.
Google Calendar
Google Calendar helps us manage appointment bookings via desktop or mobile. Allowing our team to schedule and update appointments anywhere.
Heyzine
Heyzine turns PDFs into interactive flipbooks with effects, embedded media, and analytics, making brochures and reports more engaging and trackable.
Loom
Loom lets us easily record and share videos for training and SOPs, making processes clear, improving onboarding, and boosting consistency across teams.
Maximizer
Maximizer CRM organises our customer and sales data. Tracking leads, interactions and performance. It helps us stay on top of opportunities, nurture relationships, and grow smarter.
Microsoft Forms
Microsoft Forms is a web app for creating surveys, quizzes, and polls. We use it to collect feedback, register event attendees, perform root cause analysis and even organise company events!
Microsoft Planner
Microsoft Planner helps us assign and track tasks, manage projects visually, and even create digital Kamishibai boards for audits, routines, and continuous improvement.
Microsoft Sharepoint
SharePoint is our secure cloud platform for storing quotes, contracts, and documents, replacing physical folders and enabling seamless access and collaboration.
Microsoft Teams
Microsoft Teams is our company-wide communication hub, replacing traditional phones with unified chat, calls, and video.
PaperLess
PaperLess is an AI-powered invoice automation solution that streamlines processing, including emailed invoices, PO matching, and online approvals. Ideal for Sage, Xero, and SAP B1 users.
Power Automate
Power Automate connects apps and automates tasks, saving time, boosting accountability, and keeping projects on track.
Sejda
Sejda is an online (or desktop) PDF tool we use to edit, merge, split, and compress documents. It's quick, secure, and versatile for document workflows.
Signable
Signable lets us send and sign legally binding documents online, saving time, reducing paperwork, and ensuring fast, secure, and compliant approvals every time.
Stripe
Stripe processes our online ticket payments. Secure, seamless, and scalable. Making it easy for tour attendees to pay and for us to manage payments globally.
TicketTailor
TicketTailor is an online ticketing platform we use for our Lean Tour events. Simple, low-fee, and mobile-friendly with built-in check-in and attendee tracking.
Whatsapp Business
WhatsApp Business powers our customer messaging, combining chat, media sharing & automation so we handle enquiries, support, and engagement seamlessly via a platform users already know.