EU Data Act
The Data Act is new EU legislation with the purpose of making it easier for customers to move from one vendor to another, related to data services, in general. Here is a description from the EU.
“In order to ensure a competitive market in the EU, customers of data processing services (including cloud and edge services) should be able to switch seamlessly from one provider to another. However, customers currently face a number of barriers to this, including high charges associated with, for example, data egress, lengthy procedures and a lack of interoperability between providers that can result in a loss of data and applications.
The Data Act will make switching free, fast and fluid. This will benefit customers, who can freely choose the services that best meet their needs, as well as providers, who will benefit from a larger pool of customers.”
The main subjects to be addressed by the Data Act is:
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Easy termination rights, meaning no long binding contracts and expensive termination fees.
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Easy export of data and open interfaces
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Possibility for parallel use of systems
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Online information about what and how to export
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Contractual clauses in line with the Data Act requirements
Certain chapters of the Data Act are applicable to providers of “data processing services”, including Software as a Service (SaaS) providers.
Flex Applications Sverige AB, as a vendor of SaaS based HRM and Payroll solutions will be affected by the Data Act and will comply with the requirements. That said, when it comes to advanced HRM and Payroll software, switching from one vendor to another is far more complex than the hurdles that are removed by the Data Act. The complexity will usually require planning and competent resources.
Below you will find a summary of the Data ACT requirements, and how we are ensuring to comply with them.
Contract terms: Contracts terms will reflect relevant Data ACT legislation terms and conditions. We have published an addendum to Flex General Terms of Service for the Data Act. The Addendum will automatically be activated for all our customers.
The data in Flex HRM can be exported in several ways. We recommend using Flex API.
| Transferable data | |
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Function |
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API (preferable metod) |
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Exports (csv, text) |
Timereports |
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Invoice data |
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Users / Employees |
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Travel claims |
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Absence |
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Custom tables |
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Account codes |
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Accounting of wage costs |
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Credit Card transactions |
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Union fees |
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Report generator (pdf, csv, xlsx) |
Employees |
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Time Transactions |
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Payroll transactions |
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Pay Codes |
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Balance values (Time) |
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Allowances |
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Schedule (day) |
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Schedule (work shift) |
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Expense codes |
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Payroll Time |
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Payroll basis Travel |
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Absence |
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Vehicle |
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Car trip |
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Vacation debt |
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ATK / ATF debt |
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AGI |
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Accumulated debts |
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Workplaces |
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Accounting dimension registers |
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Projects |
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Customers |
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Statistics |
Staffing - followup |
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Time - Absence |
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Time - Presence/Absence |
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Travel expense claim - Travel costs |
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Travel expense claim - Expenses |
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Travel expense claim - Subsistence allowance |
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HR - Employees |
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HR - Personnel turnover |
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LAS (xlsx, csv) |
Priority list in case of termination |
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Right to permanent employment |
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Preferential right to re-employment |
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Personell (csv, xlsx) |
Salary review |
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Courses and competences (csv, xlsx) |
Course management |
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Competence matrix |
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Payroll |
Debt management (xlsx, pdf) |
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Pension (xlsx) |
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AGI (xlsx) |
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General - Company |
Company report (xlsx) |
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General - Logging |
Log (csv, xlsx) |
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Users / Authorities |
Authorisation overview (csv, xlsx) |
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Reports (pdf, xlsx,docx,png) |
Travel |
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Schedule/staffing |
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Time |
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Invoicing |
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Personell |
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Payroll |
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