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Job Openings

Administrative Assistant (Events & Hospitality)

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About this Role:

 

Onsite or Remote

10-15 hours/week (Contract)

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At its heart, the Rabbit Room aims to cultivate a joyful working environment in which each team member is empowered to think creatively, strive for excellence, and faithfully, generously, and humbly pour out their unique gifts to reveal the beauty of Christ to the world.

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As the Administrative Assistant, you’ll support the day-to-day administrative needs of our Events & Hospitality operations. This role focuses on email communication, data tracking, and coordination of key details that keep events running smoothly behind the scenes.

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This is a flexible, remote-friendly contract role ideal for someone who is highly organized, detail-oriented, and able to take initiative in managing ongoing tasks with consistency and care. While this role can be remote, it does require on-site participation at our annual conference, Hutchmoot, from October 6-10, 2026 in Franklin, Tennessee.​

 

Key Responsibilities

 

General Administrative Support

  • Assist with creating and updating event pages and event-related content

  • Support ticketing needs, including processing refunds and resolving attendee inquiries

  • Help with administrative tasks related to event logistics

  • Provide general support to keep event systems and information organized

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Conference Support (Hutchmoot)

  • Help manage and organize incoming Hutchmoot-related emails

  • Coordinate collection of speaker information, session details, and logistics

  • Maintain accurate and up-to-date records of speaker and performer information

  • Track key deadlines and follow up on missing information

  • Support backend administrative needs leading up to the event

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Qualifications

  • 18+

  • Strong attention to detail and follow-through

  • Clear, professional written communication

  • Highly organized and comfortable managing multiple ongoing tasks

  • Able to work independently and take initiative

  • Experience with Google Workspace (Docs, Sheets, Gmail) and Jotform preferred

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Role Details

  • Reports to the Manager of Events & Hospitality

  • 10-15 hours per week (contract position)

  • $22/hour

  • Remote-friendly (Nashville-based a plus, but not required)

  • Flexible schedule, with an expectation of consistent responsiveness during working hours

  • Workload may increase during peak event season (August–October), particularly in the weeks leading up to Hutchmoot​

 

To Apply

Please submit the following to [email protected] with the subject line "Admin Assistant":

  • Resume

  • A brief statement outlining your interest in the role

  • General availability

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Accepting applications through Wednesday, April 22. 

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