Issue Refinement Bot

[mekarpeles]

Closes #11600

This pull request introduces a new workflow for automated issue refinement and updates repository configuration to support it. The main change is the addition of the issue_refinement.md workflow, which defines a process for analyzing new issues, applying smart labels, and providing technical context for staff and contributors. Supporting changes include configuration updates for workflow files and a lock file for workflow actions.

Issue Refinement Workflow:

• Added .github/workflows/issue_refinement.md to automate issue analysis, label application, stakeholder notification, and technical guidance for new issues created by staff or flagged with an 👀 reaction. The workflow includes detailed rules for context gathering, label assignment, file identification, and response comment structure.

Repository Configuration:

• Marked .github/workflows/*.lock.yml files as generated and set merge strategy to ours to simplify future merges and linguist analysis. (.gitattributes)
• Added .github/aw/actions-lock.json to pin versions and SHAs of GitHub Actions used in workflows, improving reproducibility and security.

[Copilot]

Pull request overview

Adds a new gh-aw / Copilot-driven “Issue Refinement Assistant” workflow intended to analyze newly opened issues, apply labels, and post a structured refinement comment, along with repository config to support generated workflow artifacts and action pinning.

Changes:

• Introduces .github/workflows/issue_refinement.md as the workflow/prompt source and adds the generated .github/workflows/issue_refinement.lock.yml.
• Adds .github/aw/actions-lock.json to pin GitHub Action versions/SHAs used by the workflow tooling.
• Updates .gitattributes to mark *.lock.yml as generated and apply a custom merge strategy.

Reviewed changes

Copilot reviewed 4 out of 4 changed files in this pull request and generated 9 comments.

File	Description
.github/workflows/issue_refinement.md	Source prompt/frontmatter describing triggers, labeling rules, stakeholder mentions, and response format for issue refinement.
.github/workflows/issue_refinement.lock.yml	Generated GitHub Actions workflow produced by gh-aw that runs Copilot CLI with safe-outputs handling.
.github/aw/actions-lock.json	Action version/SHA lock entries to improve reproducibility/security for workflow action usage.
.gitattributes	Marks workflow lock files as generated and configures merge behavior for *.lock.yml.

[Copilot]

pre_activation adds an 👀 reaction unconditionally for every issues event (including issues opened by non-staff), even when activated will be false and no refinement comment will follow. This may create noise and imply staff attention on all new issues. Consider removing this reaction step or gating it so it only runs after confirming activation (e.g., check membership first, then react only when activated).

Suggested change

	- name: Add eyes reaction for immediate feedback
	id: react
	if: github.event_name == 'issues' || github.event_name == 'issue_comment' || github.event_name == 'pull_request_review_comment' || github.event_name == 'discussion' || github.event_name == 'discussion_comment' || (github.event_name == 'pull_request') && (github.event.pull_request.head.repo.id == github.repository_id)
	uses: actions/github-script@ed597411d8f924073f98dfc5c65a23a2325f34cd # v8
	env:
	GH_AW_REACTION: "eyes"
	with:
	github-token: ${{ secrets.GITHUB_TOKEN }}
	script: |
	const { setupGlobals } = require('/opt/gh-aw/actions/setup_globals.cjs');
	setupGlobals(core, github, context, exec, io);
	const { main } = require('/opt/gh-aw/actions/add_reaction.cjs');
	await main();
	- name: Check team membership for workflow
	id: check_membership
	uses: actions/github-script@ed597411d8f924073f98dfc5c65a23a2325f34cd # v8
	env:
	GH_AW_REQUIRED_ROLES: admin,maintainer,write
	with:
	github-token: ${{ secrets.GITHUB_TOKEN }}
	script: |
	const { setupGlobals } = require('/opt/gh-aw/actions/setup_globals.cjs');
	setupGlobals(core, github, context, exec, io);
	const { main } = require('/opt/gh-aw/actions/check_membership.cjs');
	- name: Check team membership for workflow
	id: check_membership
	uses: actions/github-script@ed597411d8f924073f98dfc5c65a23a2325f34cd # v8
	env:
	GH_AW_REQUIRED_ROLES: admin,maintainer,write
	with:
	github-token: ${{ secrets.GITHUB_TOKEN }}
	script: |
	const { setupGlobals } = require('/opt/gh-aw/actions/setup_globals.cjs');
	setupGlobals(core, github, context, exec, io);
	const { main } = require('/opt/gh-aw/actions/check_membership.cjs');
	await main();
	- name: Add eyes reaction for immediate feedback
	id: react
	if: (github.event_name == 'issues' || github.event_name == 'issue_comment' || github.event_name == 'pull_request_review_comment' || github.event_name == 'discussion' || github.event_name == 'discussion_comment' || (github.event_name == 'pull_request' && github.event.pull_request.head.repo.id == github.repository_id)) && steps.check_membership.outputs.is_team_member == 'true'
	uses: actions/github-script@ed597411d8f924073f98dfc5c65a23a2325f34cd # v8
	env:
	GH_AW_REACTION: "eyes"
	with:
	github-token: ${{ secrets.GITHUB_TOKEN }}
	script: |
	const { setupGlobals } = require('/opt/gh-aw/actions/setup_globals.cjs');
	setupGlobals(core, github, context, exec, io);
	const { main } = require('/opt/gh-aw/actions/add_reaction.cjs');