a large industrial port facility with orange cranes and conveyor belts. The cranes are used for loading and unloading cargo from ships docked at the port. The water body is visible on the left side of the image, while the right side shows part of a ship or dock structure. — Photographer: Ricardo Teles

a front view of a train engine with the number 1290 displayed on the top. The train is stationary at a platform, and its headlights are turned on. The train has a grey, yellow, and green color scheme. — Photographer: Ricardo Teles

How can I request pickups of materials at Vale?

Suppliers of materials contracted under the FOB, FCA, and EXW Incoterms must request pickups from Vale’s carriers only after the invoice is marked as “Validated” in V360.

Click the buttons below to access:

Pickup Request Module (ASN)

Navigation Manual for the Module

What to do so that the invoice is always accepted?

The supplier must provide the carrier only with the printed invoice.
Invoices marked as “With discrepancy” or “Rejected” will not be accepted by Vale, and the supplier will not be able to request pickup. This action prevents the return of the material.

Before issuing the invoice to Vale, upon receiving the purchase order, the supplier must verify that the order data complies with the company’s commercial terms, including:

Purchase order and item number, material origin, unit of measure, taxes, CNPJ, NCM, tax substitution base, tax substitution amount, ICMS base, ICMS rate, IPI rate, CST, and type of goods usage (resale, fixed asset, input, or consumption).

If any of these data are inconsistent, it is possible to identify the reason for the error using the guide below:

V360 Quick Guide

In case of questions regarding the issuance of invoices, please refer to the page below:

Invoice Issuance

two people shaking hands in an indoor setting. Both individuals are wearing green shirts, and there is a table with a potted plant between them. The background features a blue wall on the left and a white wall on the right.

Photo: Vale's Archive

Special Cargo

Only Vale can request special cargo collections. If the supplier issues this type of ASN, the request will be rejected by the carrier.

Special Cargoes

Non-divisible loads longer than 14m, higher than 2.8m, wider than 2.4m or that weigh more than 3 metric tons/m² – weight divided by area (length multiplied by width).

Rolling Stock

The ASN “Carga Rodante” (“Rolling Stock”) field must be marked only if the material is a vehicle. For example, a car or an ambulance.

Important: If this field is incorrectly marked, the ASN will be rejected by the carrier.

the bow of a large cargo ship docked at an industrial port. Above the ship, there are metal structures and cranes used for loading and unloading goods. The water around the ship is emerald green, and the sky is clear with few clouds.

Photo: Vale's Archive

Entenda os incoterms

FOB

"Free on board". Vale bears all risks and costs of transporting the goods. The supplier is obliged to make the goods available at the place designated by the buyer.

FCA

"Free Carrier". The seller makes the goods available at a previously agreed location, where the buyer's carrier receives the goods and is responsible for them.

EXW

"Ex Works". The buyer receives the goods at the place of production (seller's establishment) on a previously agreed date. All expenses and risks are borne by the buyer, from pick-up at the designated location to final destination.

After correcting the order and answering the ticket, the supplier must issue the Electronic Invoice (NFe) with the data exactly the same as the order.

Important: In the NFe XML, the order number must always be filled in the "xPed" tag and the item number in the "nItemPed" tag. If these fields are not filled in correctly, the invoice will not be accepted.