Role-Based Permissions

Admin, Editor, Viewer Roles for Social Teams

Move drafts from idea to publish: editors write, reviewers comment in-line, admins approve, viewers track the calendar.

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Teams Using PostNext Collaboration


Marcus Taylor

"Twelve writers across four time zones lost drafts in email threads. With admin, editor, viewer roles plus the four-stage workflow, every caption passes through review. The audit log caught 23 brand-tone misses last quarter."

Emily Davis

"Writers, designers, and managers comment on the same draft in-line instead of looping through email. @mentions surface the right reviewer; version history shows what changed. Time from idea to published post dropped from 4 days to 1."

Robert Anderson

"Running an agency with freelancers in three countries, role restrictions per brand keep each contractor on their own client. The audit log resolved a recent client dispute in minutes, showing exactly who approved which draft."

Role-Based Permissions

Three Roles: Admin, Editor, and Viewer

Admins manage billing and members. Editors draft, comment, and publish approved posts. Viewers read drafts, calendar, and analytics. Restrict to brand profiles.

Invite teammates by email; role applied on first login

Three roles: admin, editor, viewer with brand-level scope

Restrict any role to specific brand profiles for client work

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Three Roles: Admin, Editor, and Viewer
Approval Workflow

Draft, Review, Approve, Publish in Four Stages

Every post moves through draft, review, approved, published. Reviewers clear a queue with comment, request-changes, or approve. Each stage logged.

Four stages: draft, review, approved, published with audit log

Reviewers comment, request changes, or approve from one queue

Toggle the workflow on per workspace; required on Teams tier

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Draft, Review, Approve, Publish in Four Stages
In-Line Comments, @Mentions, Shared Asset Library
Comments, Mentions, Shared Assets

In-Line Comments, @Mentions, Shared Asset Library

Comment in-line on drafts, tag teammates with @mention, thread replies. Version history per draft. Shared brand assets, templates, and calendar.

In-line comments on drafts with @mentions and threaded replies

Version history per draft; compare or revert prior edits

Shared brand assets, caption templates, calendar across team

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How Team Collaboration Works in Four Steps

1

Invite Teammates and Assign a Role

Add emails, pick admin, editor, or viewer per invitee. Restrict to brand profiles if needed.
2

Turn On the Approval Workflow

In settings, switch on draft to review to approved to published. Pick which roles can approve.
3

Draft, Comment, and Mention

Editors write captions, attach assets, submit for review. Reviewers comment in-line and @mention.
4

Approve and Publish

Approved drafts move to scheduled or publish-now. Audit log records every stage transition.
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Team Collaboration: Frequently Asked Questions

Answers about roles, approvals, comments, and the Teams tier.

How much does the Teams tier cost?

Teams is €4 per user per month with a 5-user minimum, billed monthly or annually. Each workspace covers 6 platforms. Start with a 7-day trial; no card required.

What can each role do?

Admin: full access to billing, members, brands, drafts. Editor: draft, comment, request changes, publish approved posts on assigned brands. Viewer: read-only on drafts, calendar, analytics.

How does the approval workflow work?

Turn on in settings. Posts move through draft, review, approved, published. Reviewers clear a queue with comment, request-changes, or approve. Each transition logged with user and timestamp.

Can reviewers leave comments on a draft?

Yes. Click any draft to comment in-line on caption, image, or schedule. Tag with @mention to notify a teammate. Replies thread; resolve once addressed. Comments persist through publish.

Where are shared brand assets stored?

The workspace library holds brand assets, caption templates, and the calendar shared across editors. Tag by brand, campaign, or content type. Templates speed up repeat post structures.

Does PostNext keep version history per draft?

Yes. Each edit is saved with editor name and timestamp. Compare two versions side by side or revert to an earlier draft. History persists after publish.

Can a freelancer see only one client's brand?

Yes. Restrict any role to specific brand profiles. Freelancer A sees only Client 1; admins see every brand. Cross-client posting is blocked at the role level.

What happens when a teammate leaves?

Admins deactivate the account. Access ends immediately; their drafts, comments, and approvals stay attached for the audit trail. Reassign pending drafts. Reactivate if they rejoin.
Ready to Route Drafts Through Review and Approval?

Ready to Route Drafts Through Review and Approval?

Open a Teams workspace at €4 per user, 5-user minimum. Roles, in-line comments, shared brand assets across one workspace.

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